Administrative Secretary
Advanced International Pharmaceutical Co.
Total years of experience :3 years, 6 Months
1/ Prepare and manage correspondence, reports and documents.
2/ Arrange conference, meetings and travel reservation.
3/ Operate office equipment and manage office supplies.
4/ Implement and maintain office and filing systems.
5/ Maintain schedules and calendars.
6/ Arrange and confirm appointments.
7/ Handle incoming mail, fax and daily shipments.
8/ Collate information and maintain databases.
9/ Opening LCs, Money transfer and processing all related documentation.
10/ Prepare all commercial correspondences with different foreign & local manufacturers and suppliers.
11/ Follow up with suppliers their offers and proposals, negotiating them for getting the required specifications with better prices.
12/ Follow up shipments and clearance of goods with all shipping and custom agents. As per arrival schedules.
13/ Prepare and implement shipping and travel companies' contracts.
14/ Attracting new employees to the company by manage advertisements, categorize CVs and schedule interviews.
1/ Greeting patients and visitors in person or on the telephone; answering or referring inquiries.
2/ Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
3/ Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
4/ Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.
5/ Ensures availability of treatment information by filing and retrieving patient records.
6/ Maintains patient accounts by obtaining, recording, and updating personal and financial information.
7/ Obtains revenue by recording and updating financial information; recording and collecting patient charges; controlling credit extended to patients; filing, collecting, and expediting third-party claims.
8/ Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.
9/ Helps patients in distress by responding to emergencies.
10/ Protects patients' rights by maintaining confidentiality of personal and financial information.
11/ Maintains operations by following policies and procedures; reporting needed changes.
12/ Contributes to team effort by accomplishing related results as needed
1/ prepare and manage correspondence, reports and documents
2/ organize and coordinate meetings, conferences, travel arrangements
3/ implement and maintain office systems
4/ maintain schedules and calendars
5/ arrange and confirm appointments
6/ organize internal and external events
7/ handle incoming mail and other material
8/ set up and maintain filing systems
9/ set up work procedures
10/ collate information
11/ maintain databases
12/ communicate verbally and in writing to answer inquiries and provide information
13/ liaison with internal and external contacts
14/ coordinate the flow of information both internally and externally
15/ operate office equipment
16/ manage office supplies