HR And Admin Manager
Sigma Paints
Total years of experience :9 years, 0 Months
-Develop and monitor overall HR systems and procedures across the organization.
-Manage the recruitment and selection process.
-Bridge management and employee relations by addressing demands, grievances or other issues.
-Nurture a positive working environment.
-Manage a performance appraisal system that drives high performance.
-Assess training needs to apply and monitor training programs
-Report to management and provide decision making support.
-Ensure legal compliance throughout human resource management.
-Develop and implement HR policies and initiatives aligned with the overall business strategy.
-Plan and execute all internal organizational events.
-Oversee the planning, execution, and tracking of renovation projects from start to finish.
-Manage the work of contractors, architects involved in the renovation projects.
-Consistently recruiting excellent staff.
-Maintaining a smooth onboarding process.
-Resolving conflicts through positive and professional steps.
-Carrying out necessary administrative duties.
-Conducting performance and wage reviews.
-Developing clear policies and ensuring policy awareness.
-Maintaining and reporting on workplace health and safety compliance.
-Handling workplace investigations, disciplinary, and termination procedures.
-Maintaining employee and workplace privacy.
- Responsible for all recruitment activities.
- New employees’ orientation including Code of conduct, HR Policies and MBM training.
- Handling medical insurance addition and deletion.
- Support the implementation of HR initiatives.
- Managing employees’ personal and financial data in the system.
- Initiating and Starting the electronic file project.
- Performing administrative tasks such as:
1. Issuing formal letters and certificates.
2. Resignation and termination clearance process.
3. company’s ID and driving licenses.
4. employee’s files.
- Answering employee questions and addressing employee concerns.
-Reviewing computed wages to ensure accuracy.
-Recording and maintaining employee records and payroll transactions.
-Prepare the payroll bank file and upload it on Bank portal.
- manage multiple hiring projects for multiple clients with competing demands for positions in various countries.
- direct interaction with hiring clients to fill all vacancies in a timely manner.
- Ensure clear mutual understanding of staffing priorities and practical constraints to guide the hiring clients through the talent management process where needed.
- Attracts applicants by placing job advertisements; contacting recruiting agencies, social media and job sites.
- Recruiting and interviewing potential applicants on experience, skills, and education.
- Performing in-person, phone and Skype interviews with candidates.
- Coordinating interviews with the hiring managers.
- Following up on the interview process status.
- Conducting exit interviews on terminating employees.
- Responsible for all probationary period evaluation reports.
- Preparation and update of all Recruitment agencies contracts.
- Preparation of employment offers and contracts.
- Responsible for the weekly action tracker report of HR department.
- Responsible for the internal hiring within the company.
- Responsible for the monthly HR report.
- Monitoring time records of female employees.
-Answering employee questions and addressing employee concerns with company.
- Issuance of internal memos and warning letters.
- Providing counseling on policies and procedures.
Payroll and Attendance
• Downloading time records on the timekeeping system
• Monitoring and checking of time records of employees
• Setting up clocking schedules for different employees shifts on timekeeping system.
• Verify and compute overtime forms of employees
Employee Relations
• Conducting interview to employees during KPI evaluation.
• Investigating employee discipline cases
• Serve disciplinary letters and counsel employees
• Solving employee grievances/problems
Health & Safety
• Prepare schedule of medical examination for newly deployed staffs.
• Coordinate with IT department to issue Employee ID for newly deployed.
• Prepare schedule for food handler’s medical check up
• Monitoring expiration of health certificates, medical insurance card and life insurance.
• Responsible for addition/deletion of employees on medical insurance and life insurance.
• Prepare trip request to hospital for check-up of sick employees
Admin & Support
• Prepare HR Package for newly deployed employees
• Order uniform for staff
• Remind meetings
• Maintain and update 201 files (Soft and Hard copy)
• Monitor expiration dates of Iqama
• Monitor passport expiration of employees
• Compute vacation settlement / final settlement of employees
• Process multiple visa/single exit-re-entry visa for staff
• Book ticket for vacation and for exiting employees and newly deployed.
• Assist exiting Philippino employees to POLO office.
• Process final clearance for exiting employees.
• Schedule airport pick-up for new employees
• Coordinate with recruitment agency in Philippines and India.
-Establish, develop and maintain positive business and customer relationships.
-Resolve customer problems and complaints to maximize satisfaction.
-Keep management informed by submitting activity and results reports, such as daily call reports, weekly work plans, and monthly plans.
-Provides historical records by maintaining records on area and customer sales.
- Responsible for the meeting rooms bookings and coordination with other departments for delivering the best service.
-Assist with all internal and external HR related inquiries or requests.
-Maintain both hard and soft copies of employees' records.
-Schedule meetings, interviews, HR events and maintain agendas.
-Perform orientations and update records of new staff.
-Assist with the recruitment process by identifying candidates and issuing employment agreements.
-Monitoring and checking of time records of employees on the time keeping machine.
-Issue disciplinary letters and internal memos.
- Responsible for addition/deletion of employees on medical insurance.
-Book ticket for vacation and for exiting employees.