Lara Balena

Prepare and issue Work Completion Reports and supporting financial and project
documentation for client billing and records.
• Monitor project progress, costs, and pending tasks, ensuring alignment between
project activities and accounting requirements.
• Assist in scheduling and coordinating project activities, supporting smooth workflow
and timely project delivery across departments.
• Review job cards, quotations, and supporting documents for accuracy, completeness
and compliance prior to processing and reporting.
• Provide clients with regular project and financial status updates, addressing queries
related to progress and documentation.
• Support engineers with administrative, accounting-related and project documentation
tasks including records management and reporting.
• Coordinate and communicate with engineers, suppliers and clients to ensure
project requirements, documentation and timelines are met.
• Act as a key link between project operations and finance, ensuring accurate
documentation, tracking and reporting of project-related activities.

As an Accounts Administrator supporting Reillys and Associates through ASWhite Global, I managed end-to-end accounts payable processes and financial reconciliation in a fast-paced construction and window furnishings environment. I ensured accuracy in invoice processing, builder claims, and supplier coordination while supporting cross-functional teams and driving improvements in financial workflows.

Responsibilities:

Processed supplier and installer invoices using Xero and FileMaker
Performed invoice bank reconciliation, matched POs, and resolved discrepancies
Managed Builder Claims, RCTIs, and payment schedules
Collaborated with suppliers and project managers for financial follow-ups
Conducted weekly and monthly sales reconciliation
Uploaded client data and submitted builder claims via Payapps
Provided data entry and pricing support across platforms
Perform end-of-month (EOM) supplier reconciliations
Support the Productions Team by checking trackers and updating the status of orders to ensure accuracy and timely processing.

Processed supplier invoices by matching them with POs and delivery records, ensuring
accuracy before payment approval.
Performed daily bank reconciliations and managed multiple accounts for timely financial
reporting.
Coordinated with the Creditors Team for vendor onboarding, profile updates and bank detail
verification.
Managed the AP inbox and resolved invoice discrepancies by collaborating with internal
departments and external vendors.
Scheduled and processed various payments (payroll tax, utilities, rental, BAS/IAS), ensuring
compliance with RFA approvals.
Generated remittance advice and subcontractor payment schedules using Jobpac ERP
system.
Assisted with end-of-month closing tasks, accruals and outstanding invoice reconciliations.
Maintained positive vendor relationships through prompt communication and issue resolution.

In this role, I was responsible for managing incoming payments, maintaining accurate client account records, and supporting the end-to-end accounts receivable function. My focus was on ensuring financial accuracy, timely resolution of discrepancies, and maintaining audit-ready documentation. I worked cross-functionally with Treasury, IT, and other internal departments to ensure smooth transaction processing and accurate ledger updates.

Responsibilities:
Processed and posted incoming payments, verified transaction accuracy and allocated to
correct client accounts.
Resolved discrepancies, misapplied payments and reconciliation issues handled
cancellations, refunds and reclassifications.
Generated client invoices and daily financial monitoring reports for collections across various
channels.
Maintained accurate, audit-ready records of all transactions; coordinated with Treasury and
branches for payment verification and uploads.
Collaborated with IT to correct payment periods in ledgers and supported accurate financial
data updates.
Responded to client inquiries and provided timely resolutions via phone and email.
Performed administrative support including filing and organizing financial documents for
audits.