Procurement Officer
Creative Ship Maintenance Engineering LLC
Total years of experience :12 years, 2 Months
Source, pre-qualify and evaluate consultant’s /contractors/ suppliers to assess, qualify and register them as approved suppliers.
Reviewing the purchase requisitions / RFP (request for proposals) and assign to buyer / administrator for further processing.
Review and approve the purchase orders prepared by buyer. Participate on all high value orders and negotiate to ensure the submissions are within budget, and compliance to terms & conditions.
Attend periodic internal meetings with user departments to build rapport and to understand their needs and provide appropriate support.
Prepare monthly reports for reporting to the management on the key activities / achievements of the department.
Manage the timeliness of the ordering process i.e. from purchase requisitions to award by closely tracking the orders, responding promptly to the clarifications, resolving any conflicts of interest with suppliers amicably, building good supplier relationship.
Periodically review the filing and documentation.
Periodic review of supplier performance and continuous monitoring of the market by attending trade exhibitions.
Handling ongoing Projects
Preparing daily reports for Management
Procuring project materials and ensuring tasks are completed on time.
Suggesting plans and upgrades for company daily operations.
Ensuring task force is fully utilized
Meeting vendors and contractors and suggest/modify program to ensure dead lines and budgets.
Managed supplier / contractor relationships and introduced new vendors after careful evaluation.
Received requisitions from project team/departments and generated RFQ’s accordingly.
Liaised with Project Manager/ concerned department heads for detailed specification and sent queries to vendors for availability and competitive pricing.
Prepared comparison reports and technical & commercial evaluation on receipt of quotations.
Obtained authorization from management for procurement of approved items and raised PO’s accordingly.
Procured office equipments/furniture based on requirements.
Inventory control of current items in stock and placed order if required.
Liaised with vendors for goods availability, competitive pricing, delivery terms and payment.
Met with external agencies for Rent Renewal, requirement for additional office space.
Observed and applied strict levels of confidentiality and discretion to all matters related to the performance of the role
Ensured weekly reports are generated, followed up on pending issues and resolved them in a judicious manner.
Coordinated with stores on materials & equipment delivery and ensured project supplies are sufficed.
Ensured that material resources are correctly utilized.
Coordinated with customs and ensured that shipments arrived are cleared.
Managed daily office activities & ensured that all tasks are executed in a timely and professional manner.
Managed supplier / contractor relationships and introduced new vendors after careful evaluation.
Received requisitions from departments (Marketing, IT, Sales, Accessories & Operations) and generated RFQ’s.
Liaised with concerned department heads for detailed supplies and sent queries to vendors for availability and competitive pricing.
Prepared comparison reports and technical & commercial evaluation on receipt of quotations.
Obtained authorization from management for procurement of approved items and raised PO’s accordingly.
Procured office equipments/furniture based on requirements.
Inventory control of current items in stock and placed order if required.
Liaised with vendors for goods availability, competitive pricing, delivery terms and payment.
Met with external agencies for Rent Renewal, requirement for additional office space & for obtaining fuel cards
Managed & supervised daily operational activities & ensured that all tasks are timely executed.
Received requisitions and ensured that Request for quotation is generated.
Prepared comparison reports on receipt of quotations.
Ensured Purchase Orders are raised on management’s approval.
Extensive involvement managing supplier / contractor relationships at all levels.
Met with suppliers for material availability, competitive pricing, delivery terms and payment.
Ensured weekly reports are generated, followed up on pending issues and resolved them in a judicious manner.
Coordinated with stores on materials & equipment delivery and ensured project supplies are sufficed.
Ensured that material resources are correctly utilized.
Coordinated with customs and ensured that shipments arrived are cleared.
Verified petty expenses and time sheets and approved them accordingly.
Monitored staff evaluation and recommended their promotion based on performance.
Managed & supervised a team of 30 staff.
Supervised daily administrative activities & ensured all tasks are executed in a timely and professional manner.
Generated purchase requisitions as per yard / office requirements.
Assigned daily duties to drivers and office boys.
Approved timesheets and general expenses for petrol & pantry items.
Arranged basic facilities for yard employees such as accommodation, food, transportation & PPE.
Conducted interview of short listed candidates for the administration dept & preparing employment contracts.
Received invoices and submitted to accounts for payments after careful evaluation.
Undertook spot checks in office premises and accommodation sites to ensure facilities upkeep.
Implemented administration policies & procedures, staff welfare.
Corresponded with vendors to ensure the timely arrival of goods on site.
Reviewed employee performance and appraised their roles & pay scales accordingly.
Managed petty cash and prepared statement of expenses.
Arranged lease cars, ticket & hotel bookings for new recruits.
Ensured that all site offices & employee accommodations are well maintained.
Managed a fleet of company vehicles and ensured that they are well maintained.
Prepared administrative budgets and monitored the same.
Documented all correspondence and worked towards improving /enhancing company standard forms.
Supervised a team of 20 staff.