Document Controller
Emirates technical Associates
Total years of experience :29 years, 11 Months
Dealing with incoming/outgoing faxes and emails, scanning documents photocopying documents, sorting out mails by receiver and converting documents via MS word, Excel, PDF, JPEG, BITMAP files using PDF writer.
Prepare Minutes of Meeting of Weekly / Monthly / QA/QC review meeting.
Submitting expression of interest for tenders through online e-procurement system or submitting hard copy to client as required.
Assisting Sales Engineer in preparation of Tenders for submission and maintaining logs.
Responsible for the procurement of all office necessities like stationary, pantry, furniture and housekeeping.
Making ERP of Materials and Item Receipt Note (IRN) of Invoices for payment certification of Suppliers, Sub Contractors etc.
Maintaining Material Indent, LPO, Delivery Notes and Invoices Logs.
Prepares day to day correspondence coordination, schedule meetings and appointments, sending communication or emails as per instruction of Divisional Manager.
Making and appointments and attending calls for
• Excellent interpersonal skills and a professional telephone manner.
• Utilizing a range of office software, including email, spreadsheets and databases.
• A comprehensive understanding of health and safety regulations.
• Ability to evaluate, prioritize, organize and delegate work schedules.
• Proven decision making skills.
• Able to react quickly and effectively when dealing with challenging situations.
• Assisting departments with queries on documentation requirements & submissions.
• Dealing with incoming/outgoing faxes and emails, scanning documents photocopying documents, sorting out mails by receiver and converting documents via MS word, Excel, PDF, JPEG, BITMAP files using PDF writer.
• Prepare Minutes of Meeting of Weekly / Monthly / QA/QC review meeting.
• Submitting expression of interest for tenders through online e-procurement system or submitting hard copy to client as required.
• Assisting Sales Engineer in preparation of Tenders for submission and maintaining logs.
• Responsible for the procurement of all office necessities like stationary, pantry, furniture and housekeeping.
• Making ERP of Materials and Item Receipt Note (IRN) of Invoices for payment certification of Suppliers, Sub Contractors etc.
• Maintaining Material Indent, LPO, Delivery Notes and Invoices Logs.
• Prepares day to day correspondence coordination, schedule meetings and appointments, sending communication or emails as per instruction of Divisional Manager.
• Making and appointments and attending calls for the Deputy General Manager and Divisional Manager.
• Maintaining and updating comprehensive filing system. Filing is up to date, accurate and easily retrievable like reports, drawings, sketches, instructions, minuets of meetings, submittals, payment requests, variations and all project documents.
• Uploading documents in EDMS and company server systematically to retrieve easily.
• Files data and perform routine clerical tasks as assigned by departments.
• Monitor and prepares staff time sheet summary and daily attendance.
• Coordinates with the subcontractors (regarding submittals) and suppliers (labour manpower and materials) on site.
• Responsible for the project document sending and receiving & transmittal, safe keeping and maintenance of project document archives, document filing and reproduction / distribution.
• Responsible for maintenance and log of incoming and outgoing documents.
• Arranging Documents as per ISO standard and preparing documents for Internal and External Audit.
LA MISERE AT SEYCHELLES.
• Dealing with incoming/outgoing faxes and emails, scanning documents photocopying documents, sorting out mails by receiver and converting documents via MS word, Excel, PDF, JPEG, BITMAP files using PDF writer.
• Prepare Minutes of Meeting of Weekly / Monthly / QA/QC review meeting.
• Submitting expression of interest for tenders through online e-procurement system or submitting hard copy to client as required.
• Assisting Sales Engineer in preparation of Tenders for submission and maintaining logs.
• Responsible for the procurement of all office necessities like stationary, pantry, furniture and housekeeping.
• Making ERP of Materials and Item Receipt Note (IRN) of Invoices for payment certification of Suppliers, Sub Contractors etc.
• Maintaining Material Indent, LPO, Delivery Notes and Invoices Logs.
• Prepares day to day correspondence coordination, schedule meetings and appointments, sending communication or emails as per instruction of Divisional Manager.
• Making appointments and attending calls for the Deputy General Manager and Divisional Manager.
• Managing Transport for staffs and workers with coordination of company fleet management division for day to day activities of office and sites
Controlling documents and well-organized filling of documents.
Preparing Technical documentation of Tenders, inquiries to suppliers.
Preparing Inquiries, Requisitions & LPO’s as per projects requirement.
Processing invoices of suppliers for the payments.
Preparing Attendance sheet for the projects.
Coordinating with Administration, Finance, Personnel and Purchase departments for day to day activities of Division.
Developed and maintained systematic filing of incoming faxes, letters & documents as appropriate.
Independently performed departmental administration by ensuring adequate stock of day to day usable forms like Leave Forms Stationery Request Forms & Material Request Forms.
Prepared and Maintained employee's personnel files.
Communicated effectively and clarified information to express facts and figures in a clear and organized manner.
Feeding data of Construction Projects on MS Projects & Primavera.
Scheduling, Updating & Printing Reports.
Preparing & maintaining of project records.
Preparing project wise technical submittal of materials & drawings for approval.
Independently corresponding with suppliers & site offices.
Systematic filing of incoming faxes, letters & documents as appropriate.
Preparing Local Purchase Orders as per approved materials and requisition of the projects.
Preparation of Invoices & Applications.
Supervision data entry by team of operators.
Preparation of documentation manuals.
Maintaining and updating comprehensive filing system. Filing is up to date, accurate and easily retrievable like reports, drawings, sketches, instructions, minuets of meetings submittals, payment requests, variations and all project documents.
Maintaining Material Indent, LPO, Delivery Notes and Invoices Logs.
Files data and perform routine clerical tasks as assigned by departments.
Monitor and prepares staff time sheet summary and daily attendance.
Prepares landside, airside pass like materials or personnel coming in or out to site.
Coordinates with the subcontractors (regarding submittals) and suppliers (labour manpower and materials) on site.
Responsible for the project document receiving & transmittal, safe keeping and maintenance of project document archives, document filing and reproduction / distribution.
Responsible for maintenance and log of incoming and outgoing documents.