Office Administrator
Randstad Middle East
Total years of experience :12 years, 7 Months
♣ Screen and distribute incoming calls in a professional and polite manner.
♣ Manage meeting room schedules.
♣ Prepares detailed Invoice for Clients.
♣ Prepares statistical reports for Business Reviews.
♣ Provides multiple assistance to the team.
♣ Managing clerical and other Administrative stuffs.
Commercial - Trade Executive
♣ Compile and analyse trade statistics reports provided by Agents from Middle East, Red sea and Africa Region regions to improve marketing strategy.
♣ Regularly liaise with agents within the Middle East, Red Sea and Africa region with regards to the market situation.
♣ Monitor and keep tab on market development.
♣ Review and Prepares Monthly Rate Guideline for Agents.
♣ Ensure cost is under control and minimize.
♣ Review and propose rates for Tender Bidding (As per the terms and conditions).
♣ Review and approve special rates and Free time (Detention/ Demurrage) request as per company policy on both mail and PIL system.
♣ Ensure that Agents under the Red Sea / Middle East Region are moving the cargo based on the proper direction.
♣ Monitor equipment availability of each Port to ensure that the outbound target is achieved.
♣ Ensure trade issues and cases are being attended and resolved promptly.
♣ Prepare monthly statistical reports and Liner Marketing reports for Head Office Submission - PIL Sin.
♣ Monitor equipment movement, documentation and other operational matters into and from Iraq (Umm Qasar Port).
♣ Diligently monitor keep tab of SOC rates or Outside Carrier Rates.
♣ Handle container sales units.
Operations - Space Controller:
♣ Set a Basic Standard Allocation for each port for each Service (RGS/RSS/RS2/CMS/CSG/CGX/PMX/IRF/ AMI) under MERO.
♣ Keep track of cargo forecast per Vessel on each service.
♣ Timely coordination with MENA and Red Sea agents to ensure vessel allocation is fully utilized.
♣ Liaise with Head Office (Singapore) for the additional required space on Partners Vessel when necessary.
♣ Coordinate with HO and local agents Equipment Management Dept. with regards to the evacuation of Empty Containers.
Admin Executive:
♣ Responsible for administrative and office support activities for multiple supervisors, which includes:
- Manage Travel Arrangements
- Prepares and compiled documents for International Visa Processing for Business travels.
- Log monthly business expense on company expense system in an accurate and timely manner according to company expense policy.
- Filing/Record keeping of all important Documents.
- Handles confidential information
- Monitor Office and Pantry Supplies.