assistant Warehouse and Logistics incharge
transmara sugar company
Total years of experience :11 years, 0 Months
Warehouse and Inventory management • Supervise on a daily basis and per shift the transfer of finished goods from production to the go down • Supervise stacking and de-stacking of finished goods in the go down and ensure the product is in countable position • Ensuring daily counts are conducted properly and variances declared and explained • Prepare production reports and upload the same on ERP on a daily basis • Coordinating issuance of packaging material to the retail sugar and bulk sugar packaging teams as well as ensuring we are sufficiently covered for at least 3 months. • Monitoring quality of packaging materials and advise users accordingly to ensure minimal damages. • Planning and execution of fertilizer distribution to regions and ensuring right quantities are dispatched to farmers. • Ensuring sugar received at the warehouse for selling is correctly labelled in terms of date shift and expiry dates. • Making external procurement requisitions for pproduction and warehouse opex. • Oversee all go down activities including authorization of sales documents; Invoices, delivery notes and vehicle inspection. • Manage human resource requirements including training of employees. Sales support & Customer service • Analyse customer orders, set delivery priorities and make schedule adjustments to meet timely delivery goals • Build positive and productive working relationship for business growth • Analyse and troubleshoot delivery issues in a timely manner • Managing the delivery team to ensure timely and accurate customer deliveries • Truck allocation for daily cleared orders. • Matching transported invoices and forwarding the same to finance for payment • Make critical business decisions to meet customer expectations • Resolve product problems by clarifying the customer’s complaint, determining the cause of the problem expediting correction or adjustment and following up to ensure resolution • Preparing product reports by collecting and analysing customer information • Handle complaints, provide appropriate solution and alternatives within time limits • Outbound calls to customers to verify account information • Advise on company and product information when enquired by customer
Managed raw materials, work-in-progress, finished goods and MRO supplies. Coordinated material movement from the point of purchase to availability for recycling considering material handling and value addition at every level of inventory I.e., Raw, WIP and finished goods while checking the COGS considering both FiFo and WAC. planning and coordinating warehousing, inventory and transport activities across multiple channels. together with head of department ensured costs of goods and services are within the defined range as well as reviewing that which is not practical. team building as well as capacity building in the logistics team. Inventory and Warehouse Management • Plan, lead and schedule random and scheduled stock take exercises to ensure accurate inventory. • Maintain inventory storage areas by organizing floor space, implementing prescribed storage principles, and recommending improvements where necessary. • Ensuring compliance to SOPs for all activities undertaken during execution of stock take at all levels, pre-stock take, during stock take and post stock take. • Track inventory and operations Key Performance Indicators, evaluating its effectiveness and instituting continuous improvement in areas with operational lapses. • Implement and Maintain 6S/6K, housekeeping at the warehouses. • Analyse stock movement reports and variances, investigate discrepancies in stocks, initiate root cause analysis and recommend corrective actions. Identify gaps, irregularities, concerns in the warehouse operational procedures ensures follow up and closure on the same. Transport and Logistics • Prepare periodic transport forecast. • Negotiating rates with 3PL service providers and drafting SLAs as appropriate. • Monitor stock levels at all locations, trends, consumption/production forecast, and advising transporters on delivery plans. • Preparing route plans depending on location capacity and inventory need. • Handling issues escalated from the logistics clerks in terms of vehicle allocation and general transport related issues. • Reconciling transport invoices for finance team and directing the urgency of payment Process and compliance • Designing various supply chain SOPs and ensuring compliance by team members so as to achieve excellence in supply chain i.e. Transport and logistics, inventory management and warehousing. • Managing Contracting and governance between service providers e.g. transporters, landlords and government bodies. • Maintaining a healthy inter departmental relationship, ensuring each and every department is well supported and operations are not interrupted.
Sourcing • Created sourcing strategies involving competitive bidding and technical evaluation for the purchasing category. • Liaised with staff to get the exact specifications for the goods and services they wanted, which expedited the procurement process. • Ran RFQs, Reverse Auctions and Negotiation on I- Sourcing (ERP System). • Sourced and recommended suitable suppliers, as well as monitored customer feedback on the quality of service provided by the suppliers. Suppliers Relationships Management • Proactively worked with suppliers to mitigate supply problems, including cost escalations, as well as resolving supplier grievances. • Built rapport with internal clients by engaging them to evaluate the quality of service from suppliers so as to identify the best supplier for future business needs. • Conducted annual supplier risk assessments, including reviewing suppliers’ financial statements and report to identify suitable business partnerships. Contracting and Governance • Introduced regular in-person contract governance meetings to track the progress of projects and deliveries, as well as to address any concerns. • Benchmarked the quality of services and costs of suppliers with other companies to determine the best value for the company in the contracted period. • Drafted executive summaries and analysis from the bidding process to identify and recommend the best business partnerships for the company. • Collaborated with the legal department to prepare contracts that complied with the company’s policies and statutory laws. • Developed a price control system by maintaining contracts for all repetitive purchases from suppliers and vendors that supported the company’s budgetary plans. Compliance and Reporting • Promoted compliance by training staff on company’s procurement policies and procedures. • Provided timely and accurate reports on Spend Vs Budgets, Supplier Rationalizations, Open Purchase Orders, Savings, New Sources and Requests for Quotations and Tender. Accomplishments • Saved the company USD $26, 000 in commercial sourcing by conducting competitive sourcing and negotiating better terms with suppliers. Led the company to achieve 96% transition from cheque payment to EFT payment and 100% transition to electronic contract management systems. • Performed vendor evaluation for 90% of active vendors, which was the highest ever reported figure. • Conducted Purchase Order clean-up for unfulfilled orders older than one year for both Capex and O
Ensuring all open GRN’s are closed within 24hrs of receipt
Coordinate activities of shipment in the warehouse while ensuring system stocks are updated cycle counts conducted to ensure set inventory levels are achieved.
process discrepancy and damage reports as needed
Liaising with OPEX to implement proper budget controls to ensure optimal resource utilization.
evaluate complaints received and take appropriate action
Managing warehouse activities for both imports and local spirits with a portfolio of over 200 SKU’s and maintaining a catalogue of the same.
Conducting daily spot check to ensure receiving clerks adhere to rules, correct stacking and storing of products.
Managing performance targets and policies to ensure optimum performance while controlling and correcting undesirable trends.
Monitoring warehouse compliance and distribution activities-EABL quality management system, EHS and facilitating audits on the same.
Managing finished goods warehouse with a throughput of 100, 000 cases of bottled beer and 24, 000 cases of spirits in cartons daily.
Facilitating distribution of beer and spirits across eastern Africa, USA, Canada and Japan
Managing continuous interaction with third party logistics service providers and ensuring timely availability of resources and delivery of finished goods to customers, on time, in full with no errors (OTIFNE)
Raising GRNs, return notes and processing invoices for payment.
• First point of contact for negotiating prices, lead times and other legal contractual terms with local and international suppliers and escalating issues to the Director when appropriate.
In charge of preparing tendering reports for supermarket and production items.
• Ran daily end of day reports to produce accurate records of all pricings, sales, purchases and activities for weekly reporting to management.
• Collaborated with colleagues to verify goods were received on-time and as ordered so that payments were processed only for certified confirmations of deliveries or service.
• Managed expenses to meet budget guidelines as outlined in SOPs.
• Regularly followed up with suppliers and buyers concerning delivery and payment commitments. Accomplishment:
• Introduced Stock Cards that enabled the organization to maintain budgetary and inventory controls for all stored items.
Main activities and responsibilities.
Conduct orientation for new employees
Employee supervision
Administer salaries for cash paid workers
Record keeping
Sales reconciliation
Customer service
Point of sale cashier
Supervise and coordinate activities of staff
Industrial attachment procurement department
Main activities and responsibilities
Creation of Purchase Requisitions,
Creation of Local Purchase Orders and printing of the orders
Initiation of supplier payments - parking of orders and making service
entries
Picking quotations from venders
Progression of supplier payment to finance department
Filing LPOs and retrieving them for suppliers.
Making reservations for booking stationery and other consumable
REFERENCES
I. BILLY ONSONGO,
EABL CONTRACT)
Main activities and responsibilities
Ensuring all open GRN’s are closed within 24hrs of receipt
Coordinate activities of shipment in the warehouse while ensuring system stocks
are updated cycle counts conducted to ensure set inventory levels are achieved.
process discrepancy and damage reports as needed
Liaising with OPEX to implement proper budget controls to ensure optimal
resource utilization.
evaluate complaints received and take appropriate action
Managing warehouse activities for both imports and local spirits with a portfolio
of over 200 SKU’s and maintaining a catalogue of the same.
Conducting daily spot check to ensure receiving clerks adhere to rules, correct
stacking and storing of products.
Managing performance targets and policies to ensure optimum performance
while controlling and correcting undesirable trends.
Monitoring warehouse compliance and distribution activities-EABL quality
management system, EHS and facilitating audits on the same.
Managing finished goods warehouse with a throughput of 100, 000 cases of
bottled beer and 24, 000 cases of spirits in cartons daily.
Facilitating distribution of beer and spirits across eastern Africa, USA, Canada
and Japan
Managing continuous interaction with third party logistics service providers and
ensuring timely availability of resources and delivery of finished goods to
customers, on time, in full with no errors (OTIFNE
SHAH,
Director Pride group, Kisumu
Mobile no: 0722825450