Internal Auditor/General Accountant
Private Company
Total years of experience :22 years, 2 Months
• Review transactions related to the recognition of input and output taxes in compliance with KSA VAT Law and prepare the quarterly VAT Return.
• Reviews various system claims (petty cash request, reimbursements and payments including supporting documents) made by various departments before forwarding to the CFO for approval.
• Prepares various system claims related to all rental transactions making sure that all tax invoices and contracts are properly attached.
• Maintaining complete records (soft copies) of all rental transactions (contract durations, rental dues, payment and voucher references, copies of tax invoices) for monitoring purposes.
• Reviews sales report made by the staff accountant against posted in the system and prepare daily vat report to be forwarded to the Treasurer for bank funding.
• Conduct physical count and verification of all raw materials shipment arrivals from international suppliers delivered to the warehouse as well as raw materials approved for disposal.
• Conduct scheduled and surprise store checking primarily focused on inventory, store adherence to local regulations (licenses and health compliance), store cleanliness and asset maintenance.
• Prepares inventory analysis report and appropriate charging related to all salesman going for regular vacation and final exits.
• Review and make reconciliations of various supplier’s account by posting unrecorded purchases and prepare Accounts Payable Ageing Report.
• Verification of timesheets, absences, leave and other issues necessary in the checking and review of monthly payroll and employees vacation/termination settlements prepared by Human Resource Department.
• Review and reconcile employee loan account balances.
• Process payment of monthly payroll and preparation of Wage Protection System Report
• Preparation of any management report as required and requested by the CFO and General Manager.
1. Handle full spectrum of financial and cost accounting role eg. General Ledger, Forecasting, Budgeting, Accounts Receivable, Accounts Payable, Monitoring and Control and Franchise Accounting
2. Responsible for the day to day finance and accounts operation of the ETE Housing & Catering Division including other business segments like BigChefs Café & Brasserie and Operations Falafel
3. Perform full set of accounts and ensure timely closing of accounts (monthly & yearly closing reports as well as accruals of various income and expenses)
4. Develop and maintain internal control and effective accounting system and policies, procedures and guidelines related to the ETE Housing & Catering in close coordination and consultation with the Operation
5. Establish and maintain systems for cost-sensitivity analysis and early warning of cost-overruns.
6. Responsible for the timely preparation of financial statement/reports but not limited to:
6.1 Results of Operation (Income Statement)
6.2 Financial Position (Balance Sheet)
6.3 Statement of Cash Flows
6.4 Statement of Changes in Head Office/Owner’s Equity
6.5 Financial Statement Notes, Schedules & Disclosures
7. Reviews reconciliation reports either monthly, yearly or as required:
7.1 Bank Reconciliation
7.2 Customer’s Account Reconciliation
7.3 Accounts Receivable Aging Report
7.4 Collection Report
7.5 Supplier’s Account Reconciliation
7.6 Accounts Payable Aging Report
7.7 Payment Report
7.8 Inter-company Reconciliation
8. Reviews and approves expense vouchers and supplier invoices and other fiscal documents for payment.
9. Perform cash flow forecasting and budgeting and working closely with the operations for various analysis.
10. Reviews and approves posting of various journal vouchers into Accounting System including Petty Cash, Collection Receipts, Payment Disbursement, Fixed Asset Depreciation, Invoice Posting.
11. Verification of timesheets, absences, leave and other issues necessary in the checking and review of monthly payroll and employees vacation/termination settlements.
12. Directly involve in the preparation and supply of various reports relating to the conduct of external audit.
13. Working closely and consultatively with the ETE Housing & Catering Operations as well as other respective ETE Division/Departments
1. Preparation of monthly financial reports like balance sheet, income statement including all related schedules and analysis supporting these financial statements.
2. Preparation of project-wise report by showing allocation and distribution of all applicable material cost, direct labor and overhead charges based on job-order costing method.
Preparation of monthly bank reconciliation report, customers (accounts receivables) and suppliers (accounts payables) aging report.
Processing, approval and posting of system-wise depreciation report supported by a detailed manual depreciation computation.
Close coordination with other divisions/affiliates to ensure accurate and reconciled monthly inter-company reports.
Reviews and processes expense vouchers, invoices, and other fiscal documents for payment
Preparation, processing and posting of invoices based on the production report detailing all the approved and processed job orders for the applicable month.
In close coordination with the production department in order to properly record and account for all materials used in the production and prepare the monthly inventory report.
Monitoring and updating appropriate records with respect to receipts and disbursements from time to time.
Ensure that all customers and suppliers are well informed about the receivables and payables recorded per books against their own records by sending statement of accounts regularly and investigate for any discrepancies and proposed adjustment if necessary.
Preparation of various monthly and yearly closing reports including accruals of various income and expenses.
Verification of timesheets, absences, leave and other issues necessary in the preparation of monthly payroll and employees vacation/termination settlements.
Directly involve in the preparation and supply of various reports relating to the conduct of external audit.
Act as an “internal auditor” with respect to the other assigned divisions (Rental, Manpower, Industrial Gases, Radian Gas and Oil Divisions) to check and verify all their submitted disbursements prior to the approval of the Finance Director.
Handles other administrative functions as assigned and delegated by the management.
1. Compile and analyze financial information to prepare financial statements including monthly and annual accounts
2. Checking, verification and posting of all petty cash transactions
3. Resolve accounting discrepancies and irregularities involving customers and suppliers 4. Continuous cash management and support of budget and forecast activities
5. Directly involve in the financial audit preparation and coordinate the audit process with the assistance of the Accounts Manager in matters involving arabic discussions
6. Ensure accurate and appropriate recording and analysis of revenues and expenses
7. Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues
8. Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
9. Ensure that bank facilities are properly reconciled and that all letters of credit has been recognized as loan in the books
10. Checking and verification of prepared monthly payroll and facilitate payments of staff pay thru their various bank accounts
11. Ensure that inventories are properly valuated and that unit costs are keep updated
12. Reviews and processes expense vouchers, invoices, and other fiscal documents for payment; reconciles various financial reports and other data concerning fiscal operations
Conduct stores audit with emphasis on cash related transactions to establish reliability and compliance based on the company’s supply process/manual.
Validation of stores records and transaction documents to determine compliance to desired internal control system following the stores operations manual.
Conduct checking of documents related to stores request condemnation and disposal against the systems record as well as actual physical checking of the items/products.
Compliance audit related to product supply process and stores operations manual
Observation of cycle/year end inventory count and certify authenticity of results
Conduct verification on stores lapses, discrepancies and violation and recommend sanctions if applicable
Responsible in keeping updated, complete and accurate records of all financial transactions in the corresponding books of accounts. Specifically:
Checks for the accurateness of daily records of all financial transactions of the Head Office operations.
Continuously coordinate with the branches in obtaining full accounting of daily transactions affecting Head Office and Branch Offices accounts.
Establish reconciled subsidiary ledgers of Head Office and Branch Offices accounts.
Ensures that all financial information and accounts are reconciled with corresponding ledger records.
Facilitate preparation and submission of reports in compliance with the Central Bank of the Philippines and other regulatory agencies.
Supervision of staff in the preparation of stockholdings report, updating of stock and transfer books and printing of stock certificates
Coordinates timely placement of approved investment transactions.
Coordinates with various banks to gather various investment offers and recommends high-yield investment proposal to the Treasury/Executive Vice President for approval.
Maintains complete and accurate investment subsidiary records.
Prepares and submits Head Office daily cash position and investment report.
Prepares and submits daily monitoring report on liquidity and legal reserve requirement.
Initiates computation of all tax requirements (Withholding Tax, Monthly and Quarterly Value Added Tax) arising from Head Office transactions.
Coordinates with branches full compliance to all required tax dues.
Facilitates preparation and remittance of tax payments at Head Office Level.
Prepares and submits monthly payroll summary and effect timely payment of staff net pay.
Responsible in effecting timely remittances of dues to social, health and housing agencies.
Ensures overall organizational needs and requirements of the bank is met such as but not limited to contracts involving leaseholds, personnel training and facilities as well as supplies requirement of branches.
Ensures proper maintenance of bank premises and assets and recommends upgrading of such facilities deemed necessary to improve operations, productivity and efficiency.
Responsible for the maintenance of complete and update records of all bank properties and equipments and secure all documents and files are in safe place.
Handles administrative functions such as managing transport services and schedules, maintenance and registration of vehicles.
Manages reproduction of materials and supplies and fixed asset acquisitions.
1. Provides the management with timely and accurate financial information together with the results of the association’s monthly financial operations.
2. Prepares daily transaction tickets with complete description of all journal entries to be posted in the books of accounts
3. Create and maintains retrievable files of all transaction documents supporting all accounting entries in the book of accounts
4. Maintains reconciled records of subsidiary accounts against periodical summary reports.
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