Operation Cum Procurement In-Charge
Faisal Jassim Trading
Total years of experience :7 years, 8 Months
Duties & Responsibilities
1) Assist Managers in day-to-day coordination and management of business operational activities.
2) Monitor, control and manage business operations to meet customer expectations and company goals.
3) Liaise between customer and management to ensure smooth operations delivery.
4) Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
5) Ensure compliance with company standards and procedures.
6) Build and maintain strong customer relationship through regular meetings and communications.
7) Evaluate current operational performance and provide strategic plan for improvements.
8) Provide direction and guidance to internal teams to achieve performance targets.
9) Identify problems in operations process and resolve them in quickly and timely manner.
10) Follow standard operating procedures for efficient business operations.
11) Maintain clear and accurate operations documents/procedures for reference purposes.
12) Prepare purchase orders and send copies to suppliers and to departments originating requests.
13) Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
14) Respond to customer and supplier inquiries about order status, changes, or cancellations.
15) Perform buying duties when necessary.
16) Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
17) Review requisition orders in order to verify accuracy, terminology, and specifications.
18) Prepare, maintain, and review purchasing files, reports and price lists.
19) Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
20) Track the status of requisitions, contracts, and orders.
21) Calculate costs of orders, and charge or forward invoices to appropriate accounts.
22) Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
23) Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
24) Approve bills for payment.
25) Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
26) Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
27) Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
28) Monitor contractor performance, recommending contract modifications when necessary.
29) Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
1. Administer and monitor the financial system in order to ensure that the payments and receivables are maintained in an accurate and timely manner:
2. Oversee accounts payable and accounts receivable in order to ensure complete and accurate records of money.
3. Supervise administrative services within office
4. Meets with or speaks to interested vendors concerning potential source of supply and service. Develop and maintains an effective working relationship with vendors and fosters relations between suppliers.
- Source, select and negotiate for the best purchases package in terms of quality, price, terms, deliveries and services with suppliers
- Monitor and coordinate deliveries of items between suppliers (local and overseas)
- Responsible for the preparation and process of purchase orders and documents in accordance with company policies and procedures.
- Purchase and issue order in accordance to specification.
- Ensure competent quality execution of all regular purchasing
- Maintain complete updated purchasing records/data and pricing system
- Support relevant departments with quotations for the purpose of tenders
- Coordinate with supplier to ensure on-time delivery
-
Management Representative Responsibilities
• Prepare and maintain all ISO required documentation
• Train organization on ISO 9001 and company documented procedures
• Perform and schedule Internal Audit
• Organize Management Review Meetings
• Collect Date for measurement to Quality Objectives
• Verify corrective action reports and preventive action reports
• Represent company for customer quality audits
• Analyzing, reporting, giving recommendations and developing strategies on how to improve quality and quantity.
• Ensuring that processes needed for the QMS are established, implemented, and maintained,
Bachelor of Science in Business Administration Major in Finance & Management Accounting