Senior HR Generalist
Pure Gold Jewellers
Total years of experience :12 years, 5 Months
Manage a broad range of HR functions including payroll administration (340+ employees), benefits, HRMS database co-administration, personnel file management, HR policy development, employee screening/hiring/orientation, staff development programs and visa & formalities. Manage leave of absence programs; overseeing disciplinary actions and handle HR generalist workplace issues.
Duties & Responsibilities:
Provided administration support to the HR Manager in all HR related matters.
Managed time & attendance records for payroll. Administering payroll using HRMS.
Support people managers & payroll activities including salary benchmarking and the bonus process
Developing and maintaining job descriptions.
Evaluating competencies & training needs for all employees.
Coordinating with all managers in all employee related issues regarding employee investigations, absence issues, counselling, grievance and discipline etc.
Provide consultation to management on employee relations issues, and manage all disciplinary issues within the company. Manage all redundancy situations including calculations, financial guidance and communications to affected employees.
Work closely with management and employees on all grievance issues within the company.
Work closely with senior management to identity, develop and implement training and development programs in line with the business objectives.
Provide senior management and others with various types of employee reports including attrition, absence, compensation, annual leave, overtime costs and headcount.
Management of the full recruitment process including sourcing strategy; interviewing; reference checking; making offers to candidates.
Maintains at all time the Personnel Files and records updated in HRMS.
Arranging proper documents for visa processing. Monitoring of passport and visa on expiry for renewal. Oversee joining formalities for newly hired.
Responsible for the HR function within the organization.
Responsible for all human resource activities to include employment, compensation, labor relations, benefits, and training and development. Sustain the preparation of the Joining Report for new employees. Arranging proper documents for visa processing. Monitoring of passport and visa on expiry for renewal. Oversee joining formalities for newly hired. Screening of CVs and conduct preliminary interviews.
Responsible for all administrative and general matters
Prepare Correspondence in behalf of the Managing Partners.
Maintains at all time the Personnel Files and records updated.
Using Preachtree accounting software, started recording and maintaining books of accounts and putting accounting system by proper issuance of accountable forms such as invoices, receipts and necessary voucher for accurate recording. Follow up overdue collections and prepares payments for suppliers. Prepares monthly payroll.
Prepare Letter such as salary certificate, salary transfer, No objection letter, and inter office memo. Custodian of office equipments, office keys. Time keeping, control and records. Office premises protection and improvements. Office calendar and its implementation, holidays and other off days notification.
Liaison with departmental, branch office & related parties relation and activities. ISO support.
Coordinates legal and professional matters.
Monitors probation period.
Other duties as assigned.
Personnel Administration
Calculate Annual leave of the emplyee.
Enrolls GCG new Colleagues, delete the enrollment of the departing Colleagues. Coordinates for the medical claims of the staff.
Prepare Payroll for al staff.
Maintains at all time the Personnel Files and records updated. Custodian of passport and other documents.
Collects all documents for the immigration formalities. Prepares documents required for visa application Prepare Requisition for Visa Expenses. Liquidate all Cash Advances. Monitors corporate documents for renewal such as trade license and chamber of commerce. Registration, license, new application, approval, renewal and liaison with PRO. Monitors on the computer all formality renewals a month ahead of expiry.
Inquire for the fare rates and for the booking with travel agency. Prepare requisition for the confirmed booking. Prepare refund letter for cancelled flight. Coordinates with hotel staff for reservations. Prepare Letter such as salary certificate, salary transfer, No objection letter, and inter office memo. Custodian of office equipments, office keys. Time keeping, control and records. Office calendar and its implementation, holidays and other off days notification. Liaison with departmental, branch office & related parties relation and activities. ISO support. Coordinates legal and professional matters. Monitors probation period.
Prepares Headcount, Organizational Chart, Manpower report & Activity report and keep it updated whenever changes in the list are communicated.
Preparation of Affirmation letter for all the staff. Facilitate and administer the staff Performance Management and Development System.
Conduct sourcing, screening, short listing and reference checking. Preparation of employment contracts, offers, requisitions.
Calculates and consolidate GCG and Subsidiaries ET Rate.
Planning and sometimes delivering training, including inductions for new staff.
Preparing Payroll every 10th and 25th of the month.
Preparing government remittances such as SSS, PAG-IBIG Philhealth and withholding tax.
Monitoring leave of absences of the employee
Drafts letter and memos in behalf of the General Manager.
Updates member list with medicard and coordinates hospitalization and various medical needs of employees.
Coordinates with insurance company annual comprehensive coverage of all company vehicles, fire insurance of all offices and bailee liability insurance of cargoes.