Finance Officer
blumont
Total years of experience :11 years, 8 Months
• Work on the computerized financial management system (Costpoint) to present and interpret data and make recommendations as required.
• Maintain financial records and accounts (including financial archives)
• Comply with and assist with the implementing of financial policies and procedures
• Assist in preparing the monthly management accounts with agreed timescales
• Assist in the review of the budget against actual expense.
• Tracking of grant budgets and every-day project expenses.
• Review cash flow position of grants, and check accuracy of calculations.
• Ensure that all financial transactions for the project meet all accounting and audit guidelines and procedures.
• Tracking, prepare and distribute trainers and volunteers stipends, transportation and communication reimbursements
• Prepare Payment vouchers for each expense.
• Assist the Finance Manager in reviewing staff monthly time sheets and track employee annual leave, sick leave, and fringe benefits, and to input all payroll changes, appropriate taxes and social security deduction and process monthly payroll within agreed timescales
• Maintaining records/bank file, field office reports and financial documents.
• Reconcile cash transactions with the cashbook and reconcile balance sheet accounts.
• Working on monthly bank reconciliations for SES II bank accounts.
• Ensure that all financial transactions for the projects meet all accounting and audit guidelines and procedures.
• Allocate account codes to each transaction in accordance to the chart of Accounts.
• Maintain and update files for payment documents and send them to HQ office on a monthly basis
• Entering in Costpoint System and keep tracking of each entry.
• Following up with the Tax Department and make sure that all Tax payment are accurate.
• Locate files or reports as requested by supervisor; and files documents and records as required for record keeping.
• Update inventory list on monthly basses and reconcile with the ledger
• Perform other SES II HR/finance duties upon request.
• Perform other duties as needed.
• Ensure that the financial systems are compatible with standard accounting practices and follow Chemonics and USAID policies, procedures and regulations.
• Work closely with the home office project management unit (PMU) in the overall financial Management of the contract, maintaining necessary tools so as to be able to keep the COP and Home Office (HO) apprised of the overall status of local finances for the project.
• Assists the finance manager in financial management, ensuring strict adherence to Chemonics policies and procedures and USAID rules and regulations.
• Implement accounting cycle in accordance with GAAP to include preparation and appropriate documentation of journal entries, payment requests, and general ledger reconciliations.
• Ensure that incurred costs are allowable, allocable and reasonable in accordance with USAID
cost principles and Chemonics policies and procedures.
• Prepare accounting and supporting documents and transactions to ensure accuracy, completeness and compliance with Chemonics policies and procedures and USAID regulations.
• Prepare accurate, complete and timely financial reporting using (ABACUS) system, including monthly accrual/projection spreadsheets, and ensure timely submission to the HO.
• Ensure proper safeguards of funds and compliance with established USAID and Chemonics financial and accounting procedures.
• Ensure proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors.
• Plan, perform and supervise internal audits of accounts payable, accounts receivable, payroll, fixed assets, and petty cash. Review and approve bank reconciliations and reconciliation of petty cash imprest fund report at time of replenishment.
• Prepare all tax withholdings (payroll income tax, deduction at source) and corresponding reports (VAT reports) to relevant parties.
• Prepare payroll and ensure allocation of payroll costs to appropriate general ledger accounts.
• Work closely with internal and external auditors during field program audits.
• Serve as a resource person for technical and finance staff on Chemonics and USAID policies, procedures and regulations.
• Perform other duties as required or assigned.
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