Executive Assistant
Obeikan Investment Group
Total years of experience :11 years, 10 Months
• Reporting directly to the Country Manager. Assists follow-up with the potential and active Beverage, Raw Material & Food Division customers’ sales prospects, inquiries, request for quotations, technical clarifications and assist follow-up payments through phone and emails.
• Assists and coordinate with Sales Manager with sales prospecting project status, site organization and project site visits.
• Responsible for the administrative tasks, staff daily attendance, monthly staff payroll, visa application, office expenses and handles office petty cash
• Responsible for answering official emails and phone calls from the customers and coordinate official information with the staff.
• Constructs official correspondence, memo, customer’s invitation letters for exhibitions, as per direction of the management.
• Arranged travel plans of the Country Manager, Hotel and Flight bookings for the management, guests, principals of the company.
• Updates the weekly project status, quotations, meeting reports and customers detail in the system.
• Reporting directly to Operation Manager. Assigned to handles and supervise the Cement/Acid Operation which deals with the customer to transport their materials as per request.
• Dispatched trucks and drivers accordingly planned by schedule corresponding the orders from the customers.
• Submits Daily Loading Report to Operation Manager & General Manager.
• Receives and Encode the orders from the customers dispatch details in the system.
• Creates documents needful for Loading and Delivery Orders as per request schedule of the customers.
• Monitors the truck/drivers movements and submit daily reports of truck status to the Management.
• Reporting directly to both the Operation Manager and the General Manager.
• Assists communicate with customer contacts to properly handle the truck dispatching and delivery of orders. Follow through with meeting arrangements as needed
• Creates and prepare daily report of drivers submitted to the Operation Manager and General Manager.
• Devise and maintain extensive operation filing system
• Assigned to make data entry and create Document Number on Dispatch Customer Details in the system which has been received from the customers in different Operations as per instruction from the supervisors.
• Assigned to encode in the system for Truck & Replacement as per instruction from Supervisors during changing of Truck and Equipment.
• Assigned to submit the Record or Diesel Slip Register Report to the Account Manager for the Driver who will file for vacation.
• Assigned for data entry of Diesel Coupons in the system given directly from the Accounting as per instruction of AGM Finance.
• Assigned to keep the various files, letters and communications under Operation Department.
• Assigned to formulate and construct letters and other correspondence, receive and send emails as per instruction from the Operation Manager.
• Monitors the daily status of drivers & trucks and submit system generated reports to the Operation Manager.
• Reporting to directly to the Material Engineer and assign to prepare Weekly and Monthly Materials Quality Control Report for submission to the Regional Office.
• Prepares Weekly Quality Work Performance Report for submission to the District Engineer.
•Assigned to control the Material Quality Monthly Budget Allocation share to be submitted to the Accounting Department.
• Prepare letter and transmittal for the Chief of MQC Section.
• Assigned to encode various miscellaneous works of the Laboratory Technician and of the Section Chief.
• Prepares meeting schedule and memos for the Chief of Section.
• Reporting directly to the Project Engineer & District Engineer and appointed as Site Engineer, supervising various Waterworks Project such as construction of Reservoir and installation of Pipes.
• Estimates and planning cost of materials for the various waterworks project.
• Prepares Weekly and Monthly Construction Status Report for submission to the District Engineer.
• Prepares Program of Works for waterworks project.
• Prepares contract of agreement and prepare necessary documentation of the project signed by the contractor.
• Prepares letter and other correspondence for the Chief of Section.
• Reporting to the Monitoring& Construction Engineer and assign to prepare Weekly and Monthly Monitoring Report for submission to the Regional Office.
• Collects information of the Project Status from the Site Engineers for submission to the Regional Office.
• Assigned to submit Monthly, Quarterly Monitoring Project Status Report to the Regional Office.
• Encode the project information status and other miscellaneous correspondence of the Chief of Section.
• Passer of Career Service Sub- Professional Examination • undergone Administrative Personnel Distance Learning Program Seminar conducted by Civil Service Commission- Philippines