Purchasing and Accounting
Quadrant
Total years of experience :18 years, 8 Months
- Responsible for the purchasing department.
- Getting quotations from 3 suppliers and taking into consideration the prices, delivery date, quality of products and payment terms.
- Meeting with new suppliers.
- Preparing the workers timesheets.
- Insert data to the accounting system.
- Preparing cheques along with a timesheet for the payables and receivables.
- Track and report key functional metrics to reduce expenses and improve effectiveness
- Review and approve purchase order placement of purchasing assistants and buyers for accuracy and optimum delivery and pricing
- Review purchase order claims and contracts for conformance to company policy.
- Meet with vendors on a monthly basis to negotiate improved pricing, product quality, and delivery.
- Participate in the development of specifications for services, equipment, products, supplies or substitute materials.
- Conduct meetings, prepare and presents reports, and provide information to identify purchasing requirements, establish business plans and performance objectives, and report performance against plan and business objectives.
- Liaison with other departments, particularly the accounting, manufacturing and stock departments.
- Budgeting, costing and cost saving after reviewing the management information available.
- Prepare bi-weekly files for the projects including all the purchased items along with the cost of the labors.
- Interview and hire staff.
- Communicate with all suppliers (from within and outside Lebanon) to obtain quotations, purchases and price negotiation regarding all the items needed for a shop to be fully ready to operate.
- Assist in the conduct of the engineering design.
- Assist in the conduct of the construction work.
- Act as an engineering project manager for a smaller scale and perform related work as required.
- Experience in using software packages such as Microsoft Office Suite.(Ms Word, Outlook, Excel, Powerpoint…) and in maintaining an electronic and/ or paper filing system.
- Obtain the total and actual budget for each new shop.
- Price negotiation on BOQ.
- Conduct site review and pre-construction meetings; field surveying work.
- Perform construction management work including review and approval of contractor material submittals, bonds and insurance, and payment invoices.
- Review construction inspector notes, make field visits during the construction phase and meet with the contractor to go over budget, changes to orders, project documents, codes, and construction rules and regulations.
- Direct coordination and liaising with operations department and other third party offices.
- Monitor project schedule and budget during the construction phase.
- Prepare periodic reports for higher level management.
- Prepare routine correspondence and reports detailing the status of engineering design or construction projects planning and or underway.
- Communicate and collaborate with franchisors.
- Establish and maintain files, enter and generate data and reports.
- Responsible for the inspections of Azadea shops at Souk Beirut in the final period.
- Assist in the preparation and coordination of payroll administration.
- Experience in managing multiple priorities to meet established deadlines.
- Oversee all office administrative related tasks.
- Understand and apply the policies and procedures.
- Portray and maintain the highest level of professionalism at all times when dealing with clients.
- Manage the electrical and mechanical stock.
- Experience in inventory management.
- Ensure that all requisition orders were completed on time.
- Process transactions in a fast, efficient and friendly manner.