luqman othman

Key Responsibilities:
• Department Management: Oversee the operations and performance of the Masterplan Department, ensuring alignment with strategic goals.
• Data Collection & Analysis: Gather comprehensive data on existing, under-construction, and planned projects across all Governorates and Independent Administrative Units in the Kurdistan Region of Iraq (KRI).
• Data Classification & Management: Analyze and organize data according to established standards, ensuring accuracy and accessibility for stakeholders.
• Mapping & Visualization: Create and update maps to visually represent project locations, incorporating relevant details to aid in planning and decision-making.
• Project Monitoring & Updates: Monitor the progress of key Ministry projects (including roads, tunnels, and bridges) and publish updates on base maps for the Kurdistan Regional Government (KRG).
• Technological Integration: Staying informed about the latest advancements in technology and incorporate new tools and methods to improve the department’s efficiency.
• Strategic Planning: Contribute to the development of a ten-year road master plan for the region, collaborating with stakeholders to define long-term infrastructure goals.

Key Responsibilities:
• Project Cost Estimation & Pricing:
o Developed and improved mechanisms for accurate cost estimation of new projects and variation orders.
o Ensured precise BOQ (Bill of Quantities), BOM (Bill of Materials), and pricing through detailed review of design drawings and coordination with relevant departments.
• Production & Site Target Management:
o Monitored factory and site operations, working hours, and productivity across departments.
o Conducted weekly meetings to review progress and address challenges.
• Financial Oversight:
o Managed receivables and cash collections for both ongoing and completed projects.
o Resolved outstanding dues with legacy clients and negotiated payment solutions.
• Client Relations & Project Delivery:
o Engaged with new and existing clients to discuss project implementation, resolve issues, and define payment terms.
o Focused on client satisfaction and timely project delivery.
• Subcontractor & Quality Control:
o Elevated project quality by partnering with skilled and reputable subcontractors.
o Oversaw and improved performance standards.
• Procurement & Supply Chain Management:
o Supervised the procurement department in fulfilling material requests from the factory and sites.
o Ensured timely preparation of LPOs and IPOs based on approved BOQs and material selections.
• Cross-Department Coordination:
o Regularly followed up with site engineers and project teams to ensure smooth progress.
o Worked closely with suppliers and subcontractors to manage deliveries and payments efficiently.
• Strategic & Legal Compliance:
o Collaborated with the GM to evaluate departmental performance and align with company goals.
o Consulted with legal counsel to ensure compliance with Iraqi labor laws and regulations, especially for manpower, passports, and residency.
• HR & Administration:
o Prepared and developed organizational structures and Job Descriptions for various job roles.
o Advised management on employee relations and administered employee benefits, including health insurance and leave policies.
o Oversaw accommodation and welfare facilities for workers.
• Team Development & Culture:
o Promoted a collaborative work culture by fostering team spirit and transparent communication.
o Provided ongoing guidance to department managers on company policies and employee management.

Key Responsibilities:
• HR Policy & Administration:
o Designed and implemented core administrative systems covering recruitment, terminations, payroll, leave management, and holiday scheduling.
o Drafted and maintained the company's administrative structure and comprehensive job descriptions for all roles.
• Performance Management:
o Coordinated with department heads to define and track Quarterly and Yearly KPIs.
o Prepared performance data and reports for the Country Manager and Deputy Country Manager (DCM).
o Conducted quarterly performance appraisals for departments including Sales, Operations, Delivery, Customer Service, Accounts, and Management.
• Payroll & Compensation:
o Ensured accuracy and timely processing of payroll, including monthly overtime calculations for all branches’ operations departments.
o Oversaw benefits administration including health insurance, vacation, sick leave, and other employee assistance programs.
• Legal & Compliance:
o Consulted legal advisors to ensure compliance with Iraqi labor laws on employment, passport and residency regulations, and mandatory medical check-ups.
o Ensured proper employment contracts were issued and maintained.
• Talent Acquisition & Employee Relations:
o Coordinated recruitment, interviews, promotions, terminations, and performance reviews in collaboration with department heads.
o Addressed employee concerns and fostered a supportive and compliant work environment.
• Operations & Facility Oversight:
o Managed and tracked all company assets across Iraq, including warehouses, airport facilities, and the head office.
o Conducted routine inspections of company properties to identify and resolve maintenance issues proactively.
• Workplace Safety & Compliance:
o Ensured employee adherence to corporate uniform policies and usage of safety gear and tools, in line with HSSE standards, especially within operational departments.
• Team Leadership & Collaboration:
o Promoted teamwork, encouraged interdepartmental cooperation, and facilitated effective communication across all levels.
o Analyzed operational challenges and implemented data-driven solutions to resolve issues efficiently.

Key Responsibilities:
• HR Systems & Policies:
o Developed and implemented core administrative systems covering recruitment, terminations, salaries, leave management, and holiday schedules.
o Defined and maintained the organizational structure and Terms of Reference (TOR) for all roles.
• Performance Management & Reporting:
o Coordinated with department heads to establish annual KPIs and compiled all necessary data for performance evaluations submitted to the General Manager.
o Conducted quarterly and yearly appraisals for departments including Design, Sales, Site Operations, Production, Service, and HR & Admin.
o Supported preparation of monthly, quarterly, and yearly HR reports.
• Payroll & Overtime Management:
o Ensured accurate processing of payroll, including project-based work hours and overtime calculations for employees and drivers.
o Managed leave application processes and monitored attendance-related data.
• Legal Compliance & Employee Welfare:
o Consulted with legal counsel to ensure HR policies complied with Iraqi labor laws and government regulations, including manpower recruitment, residency, and health check-ups.
o Administered employee benefits such as health insurance, vacation, and sick leave.
• Accommodation & Facility Oversight:
o Managed and maintained employee accommodation facilities (rooms, kitchens, bathrooms), ensuring cleanliness, safety, and weekly supply of necessary materials.
o Conducted weekly inspections to identify and resolve maintenance issues.
• HSSE & Workplace Safety:
o Monitored and reported health, safety, security, and environmental (HSSE) incidents across projects.
o Analyzed incident reports to improve workplace safety and compliance.
• Team Collaboration & Culture:
o Fostered a cooperative team environment, promoting open communication and data sharing.
o Played a key role in problem-solving and data analysis to drive effective solutions across departments.
• Workplace & Administrative Management:
o Oversaw general workplace management and supported other administrative assignments.
o Led the annual appraisal process for company employees, ensuring objectivity and accuracy.

Key Responsibilities:
• Operations & Client Management:
o Oversaw all operational aspects of Mateen Oil & Gas, including client coordination and service delivery.
o Acted as the main point of contact between the company and clients, ensuring alignment with service expectations and contract terms.
• Administrative Leadership:
o Held full administrative responsibility, including employee payroll, third-party invoicing, and internal approvals.
o Exercised decision-making authority across operations and administration functions.
• Workforce Management:
o Managed employee coordination and recruitment processes, including interviewing and onboarding of truck drivers.
o Conducted training sessions for supervisors and drivers to ensure adherence to client policies and safety protocols.
• Fleet & Maintenance Oversight:
o Monitored truck maintenance schedules to ensure continuous, safe, and efficient fleet operations.
o Coordinated with supervisors for regular vehicle inspections and maintenance compliance.
• Inventory & Facilities:
o Conducted regular reviews of store and equipment maintenance, ensuring availability of required resources and operational efficiency.

Key Responsibilities (as of last active role):
• IT Department Leadership:
o Managed the Directorate of Information Technology, comprising four key departments: Computer Maintenance, GIS, Database, and Statistics (Data Management).
o Provided strategic direction and oversight for all IT-related functions within the Ministry.
• Database Development & Management:
o Led initiatives to design and build centralized databases for various Ministry departments, enhancing data accessibility and operational efficiency.
• Compliance & Licensing:
o Ensured strict adherence to licensing laws and IT regulatory requirements across all digital assets and software used within the Ministry.
• Technology Strategy & Modernization:
o Monitored emerging technologies and trends to ensure the Ministry’s systems remained current and effective.
o Proposed upgrades and innovation strategies to senior leadership for digital transformation.
• Project Monitoring & Web Updates:
o Oversaw the tracking and reporting of Ministry projects (Buildings, Roads, and Services - Watson), including regular updates published on the Ministry’s website.
• Asset & Equipment Management:
o Prepared and submitted detailed monthly reports on the Ministry’s equipment and machinery usage and condition.
o Assessed electronic requirements for the Ministry, developed procurement reports, and proposed budget allocations for approval.

Key Responsibilities:
• Technical Drawing & Design Support:
o Assisted in the preparation and design of Water and Sanitation (WatSan) systems, duct layouts, and electrical plans for various UN-Habitat projects, including health centers, schools, and residential units.
• Engineering & Architectural Drafting:
o Produced precise engineering and architectural drawings and sketches for key infrastructure projects such as six-classroom primary schools, health centers, and veterinary clinics.
• Drawing Review & Revisions:
o Reviewed existing project drawings from previous UNCHS (Habitat) initiatives and implemented amendments based on directives from office engineers, ensuring technical accuracy and compliance with updated standards.

Key Responsibilities:
• Academic Instruction:
o Delivered practical laboratory lectures in Power Plant Engineering, Fluid & Pipe Mechanics, and Thermodynamics to undergraduate engineering students.
• Laboratory Oversight & Maintenance:
o Conducted periodic inspections and maintenance of laboratory apparatus and equipment in Power Plant and Thermodynamic labs to ensure optimal functionality and safety standards.
• Procurement Committee Member:
o Participated in the Procurement Committee of the College of Engineering, contributing to the evaluation and acquisition of laboratory tools, equipment, and educational materials.

o Delivered training courses on a variety of software applications, including:
AutoCAD, Land Development, MapInfo, Database Management Systems, Microsoft Office Suite, and Microsoft Windows.
o Provided technical education and hands-on instruction to students and professionals seeking to enhance their digital and design skills.