francis Nakisikiro

1. Review vehicle and motorcycle maintenance records monthly and share Reports as extracted from the
Asset management system every month
2. Review fuel tracker mileage reports to ensure proper fuel usage and driver behavior are maintained.
3. Manage the head officer motor vehicle and branch vehicle maintenance schedules and maintaining an
accurate record of all motor vehicle and motorcycle log books.
4. Manage the allocation of head office and central region vehicle scheduling and ensure the branches that
use the central motor vehicle are properly supported to conduct their branch field work. Regular update
for the travel plan on quarterly basis
5. Assists in data entry for works, tyre dressing, and vehicle repairs and ensures records are filled for
Traceability purposes.
6. Assist in following up on Vehicle service and work with the prequalified garages.
7. Directly supervise all drivers and ensure timely support for all staff that request for transport means
8. Ensure timely bookings for all staff requests are done on time as per the procedures.
9. Fuel management and preparing monthly reconciliation for timely payments and reporting on lapses.
Reconciliation should be done within 4 days after receipt from VIVO.

People management and supervision.
1. Responsible for supervising and appraising the work of the Drivers with the RMs, providing guidance
and support to enhance their performance and productivity.
2. Properly manage the leave days and ensure proper performance assessment and support is done to the
team on a timely basis.
3. Making sure that drivers follow traffic laws and rules.

Supporting the Procurement unit with Invoicing and LPOs.
3. Assist in Following up on Approvals and LPOs for fleet-related procurement and finance works.
4. Support on making sure that invoices are signed by Admin manager and following up with
finance to ensure invoices are paid within 1 week
5. Maintain supplier relationships and records
6. Ensure monitoring of procurement plan and budget is adhered to and all procurements out of plan
and budget secure necessary approvals.
7. Ensure all invoices tally with Information on purchase orders and quotations before payments are
processed.
8. Sourcing, evaluating and handling of purchase supplies

Asset and Inventory Management
1. Ensure that all new UPIMAC assets are tagged and allocated to a particular individual/staff in the
Asset
Management System before they are given to anyone to use.
2. Manage the transfer/ re-allocation of Assets to branches and staff in the system
3. Ensure that all Assets going for repair are input in the Asset Management System and record when
they are returned.
4. Assisting in equipment and asset stock inventory when needed
5. Maintain adequate inventory levels to meet projected demand effectively.
6. By June 30th, establish and evaluate reorder thresholds for all in-store inventory.
7. Implement and oversee FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles for
Perishable items.
8. Conduct monthly inventory audits to prevent depletion of stock.
9. Maintain accurate records of all inventory transactions, including receipts, issues, and transfers.
10. Organize inventory systematically to facilitate easy access and management.
11. Create and maintain a digital repository for all printed stationery materials.
12. Strategize for the asset verification process, ensuring thorough execution, and report on items
scheduled.
13. Protect stock items against loss or damage, ensuring store security.
14. Ensure compliance with health and safety regulations and company policies

Branch support (Utilities and Supplies management and Issuing IDs)
1. Support branches on a timely basis and have branch requests and issues closed within a max of 5
days and for those that require immediate attention to be closed not later than 48 hours including the
advance requests. On a weekly basis, update and share the status update on all raised issues/requests in the
issue tracker every Friday with the Admin manager.
2. Track and monitor monthly branch Utility bills, Complete and update with UMEME AND NWSC
on the current KYC numbers on monthly basis.
3. Ensure all staff to first pay 15, 000 Ugx for ID replacement and receipt plus the Police letter is
presented and put on file. IDs should be issued within a maximum of 5 days, Update the ID list for all
staff and share with Admin manager 0n 28th of every month.
4. Support and work with the Premises and Security officer on Security spot check, monitor and
check CCTV and access control systems on daily basis and report any abnormalizes, have them closed
immediately

Supporting the Procurement unit with Invoicing and LPOs.
1. Prepare LPOs after negotiations are made and ensure 3 quotes are received and update them in
the procurement tracker.
2. Support on making sure that invoicing is received from reception every Tuesday and Thursday
and signed by Admin manager and following up with finance to ensure invoice are paid within 1 week
4. Ensure monitoring of procurement plan and budget is adhered to and all procurements out of plan
and budget secure necessary approvals.
3. Ensure full compliance with all laws, regulations, industry standards, and company policies.

People management and supervision.
1. Responsible for supervising and appraising the work of the Drivers with the RMs, providing
guidance and support to enhance their performance and productivity.
2. Properly manage the leave days and ensure proper performance assessment and support is done to
the team on a timely basis.
CUG Management.
Ensure CUG lines are credited with AIRTIME by 15th of every month. Follow up with MTN on
replacements and keep records of the replaced lines. Continuously update the list of CUG and share with
the Admin manager every month on replacement and new cards.

Asset Management
1. Ensure that all new FINCA Uganda assets are tagged and allocated to a particular individual/staff in the
Asset
Management System before they are given to anyone to use.
2. Manage the transfer/ re-allocation of Assets to branches and staff in the system
3. Ensure that all Assets going for repair are input in the Asset Management System and record when they
are returned.