Lynn Traboulsi

. Human Resources & Personnel Admin
Leave Management: Track and record staff and volunteer leaves (annual, sick, or emergency), ensuring all records align with LRC internal policies.

Attendance Tracking: Monitor daily attendance and maintain up-to-date databases for personnel active in the field.

File Management: Maintain confidential personnel files, ensuring all certifications, contracts, and contact information are current.

2. Reporting & Documentation
Periodic Reporting: Assist in compiling weekly, monthly, and quarterly activity reports from various DM units.

Data Entry: Update the DM Information Management System with accurate data regarding relief distributions or emergency interventions.

Archiving: Maintain a systematic physical and digital filing system for all project documents and official correspondence.

3. Minutes of Meetings (MoM)
Meeting Coordination: Schedule departmental meetings, prepare agendas, and distribute relevant briefing materials beforehand.

Minute Taking: Attend meetings to record accurate, concise minutes, highlighting key decisions and action points.

Follow-up: Distribute minutes to all stakeholders and track the progress of assigned "Action Items" to ensure deadlines are met.

4. Communication & Coordination
Internal Liaison: Act as a central point of contact between the DM units and other LRC sectors (e.g., EMS, Blood Bank, or Finance).

External Correspondence: Draft official letters, emails, and memos to partners, donors, or local authorities in both Arabic and English.

Logistics Support: Coordinate with the logistics department for office supplies, vehicle movements, or workshop requirements.

Talent Acquisition & Credentialing
Recruitment: Manage the end-to-end recruitment process for nurses, technicians, administrative staff, and support services.

Primary Source Verification: Ensure all medical licenses, degrees, and certifications are authentic and up-to-date according to Ministry of Public Health (MOPH) standards.

Onboarding: Conduct orientations for new hires, focusing on hospital protocols, patient privacy (HIPAA/GDPR), and safety standards.

2. Employee Relations & Performance
Conflict Resolution: Act as a mediator for disputes between departments or staff members to maintain a cohesive working environment.

Appraisals: Coordinate annual performance reviews, specifically tracking clinical competencies and mandatory medical training.

Employee Wellbeing: Implement initiatives to combat "healthcare burnout" and promote mental health support for clinical staff.

3. Compensation, Benefits & Scheduling
Payroll Administration: Process monthly payroll, including complex calculations for night shifts, overtime, holidays, and on-call stipends.

Leave Management: Manage leave requests (annual, sick, maternity) while ensuring departmental "minimum staffing ratios" are never compromised.

Insurance Liaison: Oversee staff health insurance plans and work-related injury claims.

4. Compliance & Policy
Regulatory Alignment: Ensure the hospital adheres to national labor laws and accreditation standards (e.g., Joint Commission International - JCI).

Record Keeping: Maintain a secure and organized digital database for all employee records, ensuring strict confidentiality.

Internal Audits: Conduct regular audits of personnel files to ensure readiness for sudden inspections by health authorities.