Maria Kathrina Rivera Amparado

Highly organized and detailoriented Document Controller with solid experience in joinery and fitout projects. Proven ability to manage and control high volumes of technical documents, including shop drawings, material submittals, RFIs, and transmittals, while ensuring full compliance with project and ISO standards. Skilled in coordinating with project managers, engineers, consultants, and clients to support timely approvals and smooth project execution. Known for strong followup, accuracy, and the ability to work effectively under pressure in fastpaced construction environments.

-Develop and manage utilization of document control database system allowing for better tracking of documents, approval loops, revision identification, quality, and timely receipt for distribution.
-Updated & maintained information in the management system ensuring high quality document flow
-Assured compliance with project communication protocols and document control procedures.
-Reviewed incoming drawings for completeness and accuracy of drawing transmittal sheets.
-Maintained an up-to-date register of design drawings with latest revisions.
-Maintained copies of all submitted & approved contractor's submittals.
-Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)
- Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External)
-Ensuring all management system documentation is the current version and easily accessible.
-Recording, checking and tracking all incoming and outgoing project documents
-Processing and recording incoming and outgoing vendor data and engineering design drawings
-Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing) -MMaintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room.

-Provide full secretarial and admin support to the project team and department to ensure The smooth running of the department operations.
-Maintain records of Engineers and assist in their movements -Take minutes of meeting and maintain records for the operations and project team.
-Develop and maintain document control processes for the efficient management.
-Maintain a proper and user friendly filing and document control system for recording and Tracking of all documents for the project team and department.
-Support the officers and project team in daily admin roles and assist to keep stock of Stationary supplies for the department.
-Perform data-entry, recording, printing and filing duties.
-Manage the company's sensitive information with strict confidentiality.
-Prepare and raise purchases requisition for purchase of office equipment’s for new staff.

-Administer external and internal site correspondences by the software available in the project (Aconex).
- Manage the control of incoming documents ensuring that project document control procedures are followed.
- Maintain accurate records of incoming documents and correspondence and retrieve immediately as required or requested.
- Assist in the management of all outgoing documents in particular the issuing of letters, transmittals, reports and drawings.
- Carry out electronic and hard filing of documents
- Keep a record of all folders/files that have been issued to various members of the team and ensure they are returned in a timely manner.
- Ensure that hard and electronic copy project files are archived according to project archive policy.
- Update drawing classification and tender/construction drawings in accordance with the revisions
- Operate office equipment, such as photocopier/scanner, printer, fax machine and binder, in supporting the project team with their requirements.
-Furnish Project Controls Specialist services to ECCI in Afghanistan or in anticipation of performing services in other designated areas agreed between both parties.
-Consistent Client satisfaction throughout the project with Administrative Support - Foster a productive relationship with Client personnel - No Client complaints relative to Administrative Support issues or responsibilities.
-Maintaining Office on making sure we got enough supply of office materials and PPE’s for the Site Personnel
-Responsible on preparing timecards and distribution of monthly wages of over 300 Local Nationals on site
-Responsible on coding all receipts/expenses for cost tracking
-Track and monitor incoming/outgoing cargos & equipment valued at $50, 000 or Greater for ECCI, ECCI’s subs and sub-tiers under the AFCEE Afghanistan contracts
-Complete required SPOT forms for reporting submission.
-Develop and implement a Master file system to manage all project documentations, Responsibilities but not limited to list herewith.
-Supplemental Labor processing (in-processing, issue of equipment and PPE, out processing)
-Provide admin support to project staff (PM, CM, QC and Safety Manager), which may entail additional duties not listed to the agreement.