Operations Support
Seven Media Middle East FZ LLC
Total years of experience :11 years, 5 Months
Front Desk:
• Coordinating with other departments within the organization to ensure that tasks completed on time.
• Announcing clients as necessary.
• Preparing meeting and training rooms.
• Answering phones in a professional manner, and routing calls as necessary.
• Handling company driver transportation diary and coordination
• Update internal operation procedures document as needed.
HR Dept:
• Application of DMCC and Media Zone Authority Abu Dhabi Visa and
Insurances
• Processing Health Insurance for Onboarded employees
• Submit online job postings in Linkedin, assist in shortlisting and schedule job interviews.
• Provide clerical and administrative support to human resource department
• Assisting HR in Onboarding and Offboarding of Employees
Procurement Dept:
• Carries out any additional tasks assigned (in line with qualifications and ability) by the line Manager.
• Assists in vendor evaluations, pre-qualifications and selections.
• Updating customer data to the system - ARIBA/ SAP
• Vendor Registration
• Trade License and other Government Documentation applications and renewals
Finance Dept:
• Invoice upload in various Government and Private portal - SAP, Oracle Cloud
• Arranges courier invoice submission for international clients
• Manages dispatching of cheque collections
• Forwarding due invoices to Finance Dept to be included in monthly payment cycle
1. Read and analyze incoming memos, submissions, and reports in order to determine
their significance and plan their distribution.
2. Open, sort, and distribute incoming correspondence, including faxes and email.
3. Greet visitors and determine whether they should be given access to specific
individuals.
4. Perform general office duties such as ordering supplies, maintaining records
management systems, and performing basic bookkeeping work.
5. Provide basic information, such as hours of operation or directions to the place,
and direct other inquiries to the appropriate staff member.
6. Attention to detail - being able to follow procedures in the way the employer wants
keeps the visitor experience consistent and in line with the company’s image.
7. Create and maintain good relationships with vendors/ suppliers
8. Review and analyze all vendors/ suppliers, supply, and price options
9. Ensures that the products and supplies are high quality
1. Welcomes and greets all patients and visitors, in person or over the phones.
2. Answers the phone while maintaining a polite, consistent phone manner using
proper telephone codes.
3. Registers new patients and updates existing patient demographics by collecting
patient detailed patient information including personal and financial information.
4. Check Insurance coverage by calling insurance companies for approvals and any
other procedures.
1. To develop effective sales strategy to attract new and additional catering Sales.
2. To create and prepare banqueting proposals for potential customers.
3. Efficiently respond to all customer enquiries in a polite and timely manner.
4. Work effectively with key support functions (service staffs, kitchen staffs).
• Handling basic office duties, such as answering and routing phones, responding to emails, maintaining employee, financial, and client records, and data entry and reporting.
• Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.
• Systematically filing important documents.
• Handling sensitive information in a confidential matter.
• Overseeing the various processes in teams that includes daily sales and marketing outputs.
• Communicate effectively with all parties involved in sales transactions in professional and timely manner.
• Assisting with special projects, such as process improvements and budget development.
• Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.