HR & Admin Manager
danat
مجموع سنوات الخبرة :21 years, 5 أشهر
1. Maintain office services
a. Design and implement office policies
b. Establish standards and procedures
c. Organize office operations and procedures
d. Prepare time sheets
e. Control correspondences
f. Review and approve supply requisitions
g. Update organizational memberships
h. Maintain office equipment
2. Supervise Admin office staff
a. Assign and monitor clerical and secretarial functions
b. Recruit and select office staff
c. Orient and train employees
d. Provide on the job and other training opportunities
e. Evaluate staff performance
3. Maintain office efficiency
a. Plan and implement office systems, layout and equipment procurement
b. Maintain and replenish inventory
c. Check stock to determine inventory
Organizational Development consultancy through intensive analysis to the needs of a new project called "Cairo Park"
Creating and designing Organization structure according to business analysis and the view of the managing board.
Making all the JD for the whole OS according to the line managers vision after making intensive meeting with them and getting approvals by the MD.
Designing the Salary Structure and the Salary Scale according to the JDs. And the up-to-date salaries surveys.
Putting a new Grading System according to the OS and the JDs.
Implement and create the company's policies and procedures hand book.
Provide coaching and consulting to managers on effective performance management intervention, managing discipline and grievances.
Provide professional advice and support to employees on all HR issues.
Ensure that HR policies are properly applied and implemented and high standards in HR practice are achieved and maintained.
Manage, execute, and control all HR administration activities.
Support line managers to ensure consistent annual employee performance assessments.
Supports the pay review process providing valuable input to managers on controlling their budgets.
Exercise general supervision over recruitment activities for the assigned office. (Includes selection of methods of recruiting such as advertising, employee referrals, internal candidates, recruiting agencies, and offer letter preparation.
Coordinate with the IT department and map the framework and business processes, review and gain agreement for HRIS procedures, which will steer and guide HR department administration.
Implement and ensure consistency and equity in approach to the use of the HRIS so that the processes are conducted in an efficient and effective manner.
Generate regular and special reports for the line manager that summarize and forecast activities and escalate critical issues to provide effective recommendations in meeting the key challenges.
Success Stories:
• Establishing the HR department.
• Building the Organizational Structure of the whole company.
• Defining the company policies & procedures to match the global ones.
• Creating the Health & Safety Department.
• Building the H&S system into the company.
• Building the first Clinic & recruit doctors & nurses to be available 24/7
• Start reporting accidents (First Aid, OSHA recordable and serious ones) to the regional H&S Division.
• Providing BBS to all blue collars.
• Contributing in the annual plan & the budgeting.
• Establishing new attendance system.
• Taking charge of the monthly payroll in association with the financial department.
• Building & Opening a new and healthy canteen.
• Improving employees benefits (such as the daily meal, transportation, pension plan and private medical insurance).
• Creating the Grading System and the salary scale system after studying the Egyptian market and doing a salary survey in association with Bayt & Hay consulting companies.
• Conducting Employees Engagement Survey & Action Plan.
• Performing Employees Appraisals.
• Putting a training & development plan.
• Starting the Induction program plan for new comers & also for current employees.
Provide leadership in the hiring process to support the effective building of a solid team.
Heading up Health and Safety issues, including compliance with Hospital safety requirements and ensuring all policies are being followed by the organization.
Maintain complete personnel files.
Liaison with social insurance & payroll Tax authority.
Monitor performance reviews to ensure timeliness and completeness in the process.
Advise and coordinate training and professional development programs.
Provide full Human Capital administrative functions in the respective business units.
Maintain and update employee files and records, entry in HRIS system; participate in enhancing and developing related business processes.
Provide support to all Human Capital related matters and initiatives (recruitment, visa arrangements, new employee induction and orientation, payroll input, managing employee benefits, employee engagements like resignation and termination, etc.)
Manage selected recruitment assignments, incl. interview scheduling, interviewing and reference taking as well as co-ordination with regards to the testing and offer process.
Provide support and guidance to Business Unit Heads and employees regarding the company HR policies & procedures.
Construct initial drafts of job adverts and coordinate collection of applications.
Set-up job postings and monitor applicant flow and communication.
Thoroughly screen applicant resumes in order to assess skills and qualifications relevant to the job.
Ensure the completion of the Recruitment Request forms before initiating the recruitment process.
Assist in scheduling interviews for hiring managers.
Manage entire selection processes, contract construction, induction procedures and logistics.
Work with managers to construct the first draft of the manning levels and update organization charts.
Assist Recruitment Specialists with reference checks and coordinate background checks.
Manage entire documentation & maintenance of a Recruitment File for each applicant including managing security clearance, post clearance offer letters and contracts.
Respond to employee’s basic questions regarding benefits, pay and service date.
Prepare letters and documentation related to changes in employment status, promotions, salary increases.
Establishes and maintains confidential files and records, and performs administrative tasks such as data entry, and the writing and distribution of correspondence and other documents.
Responsible for major accounts such as AAIB (Arab African International Bank), Port Said Steel Co., Asala for Organic Beauty Care and EgySwiss.
Brainstorming for new projects and events.
Contacting with Production and suppliers to choose most suitable materials according to client needs and budget.
Preparing price lists, quotations and invoices.
Creative Graphic Designing.
Making successful materials such as AAIB Signature book, AAIB Giveaways, AAIB newspaper ads, AAIB Invitation letter for students' projects event, Asala new packaging, Port Said Steel Annual Report, etc.
Meeting and liaising with clients to discuss and identify their advertising requirements.
Working with agency colleagues to devise an advertising campaign that meets the client's brief and budget.
Presenting, alongside agency colleagues (particularly the account manager), the campaign ideas and budget to the client.
Working with the account manager to brief media, creative and research staff, and assisting with the formulation of marketing strategies.
Liaising with, and acting as the link between, the client and advertising agency by maintaining regular contact with both, ensuring that communication flows effectively.
Negotiating with clients and agency staff about the details of campaigns.
Presenting creative work to clients for approval or modification.
Handling budgets, managing campaign costs and invoicing clients.
Writing client reports.
Monitoring the effectiveness of campaigns.