Ma Concepcion Rodriguez

Answering phone calls - incoming and outgoing
organize and maintane diaries and make appointment
booking and arranging travel and accomodation
screening cv and schedule interview
prepare salary certificate and other correspondence as per required
update leave tracker
coordinate visa process
coordinate insurance
attendance( COSEC matrrix)

• Assist the day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resource Manager
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database
• Any other task may assigned

• Keeping employee data.
• Coordinating PRO for employee visa applications
• Conducting induction training of company protocol
• Computing employee’s gratuity
• Maintain staff attendance records.
• Preparing incentives, promotion and termination letter
• Keep tabs of leave taken and remaining and update MD of the same.
• Arranging the documents for External Audit.
• Recording minutes of meeting
• Ensuring documentation for each employee is complete.
• Registering company as vendor on with clients either on-line or physically with documents.
• Approval of petty cash expenses.
• Managing travel arrangements for MD and staff.
• Keeping track of all employee visa, EID etc. to ensure all remain valid.
• Assist new joining staff to settle down, in new environment.
• Ensure all office contracts and licenses are renewed and valid at all times.
• Ensure all vehicle fines are paid up and registrations renewed as required.
• Assist MD with purchase of office equipment when required.
• Assist MD with selection and purchase of office mementos when required.
• Ensuring all documentation as may be required under ISO is completed and up to date.
• Responsible for advertising for new positions.
• Assist MR to ensure consistency is maintained within the ISO process.
• Manage customer database and update as required.
• Coordinate with clients to ensure satisfaction of jobs performed.