Zareen Khan

- Facilitated Senior HRBP with talent & performance management cycles & people plans of the marketing teams across Nestlé’s businesses.
- Coached and supported BUs’ in progress and development guide quality check.
- Assisted HRBP in changes to the organizational structure to enhance efficiency.
- Support HR Operations with transfers, promotions and any Organizational management changes within the business units.
- Supported inter-business succession plans for top talents & key positions and added it to the TPMS.
- Proactively supported HRBP & Leads to enhance current and future functional and leadership capability needs.
- Facilitated proper Performance and Talent Management Cycles through objective and development plan setting, performance and talent calibrations, succession planning, using existing tools;
- Establish and maintain effective working relationships with managers, employees and their representatives.
- Promote a culture and environment that is productive, open, empowering, safe and equitable.
- Work as part of cross functional teams to develop HR practices and processes to enhance HR contribution to the business
- Ensure continuous improvement in HR to develop functional efficiencies, ways of working, etc.

Administrative Associate December’13- Present
Halliburton
Key Responsibilities:
 Coordinate with medical insurance providers for inclusion and deletion of members (Local providers / CIGNA), medical claims and other requests pertaining to Insurance.
 Coordinate health, life and disability insurance enrollments and communicate with service providers concerning routine administration of programs.
 Assist Regional HR Manager with recruitment by scheduling interviews, responding to candidate questions, and providing new offer letters and contracts of employment
 Ensure new employees complete induction program inclusive of the completion of a 3 month performance review with Line Manager and employment confirmation
 Coordinate with managers to determine training needs, identify training vendors, and schedule/coordinate training.
 Assist with planning and implementing training activities - co-ordination with department managers in order to develop annual training calendar
 Assist Regional HR Advisor with maintaining up to date knowledge of legal requirements and government regulations affecting employers in UAE and ME Region and update policies and procedures to ensure compliance
 Provide assistance with employee and managers with HR related queries e.g. policy questions, benefits questions, grievances etc.
 Conduct exit Interviews, collate reasons for leaving.
 Manage employee documentation and personnel Files
 Issuing Internal Memo’s, NOC, Employee bank letters, OSC request letters, Employee experience letters and Visa application letters.
 Maintain personnel files in compliance with applicable legal requirements.
 Ensure all accidents/incidents/near misses/hazards are immediately reported and relevant (Taproot) paperwork is completed.

Key Responsibilities:
 Managing various administrative tasks for example prepared internal posting, and ad placements, scheduling appointments and liaising with recruitment agencies.
 Utilizing all methods of recruitment in order to hire the right candidate and by trying to minimize the internal costs by using Job portals, internal posting, networking sites, head hunting, references, word of mouth, newspaper adverts etc.
 Supporting the recruitment and selection function by chasing references, arranging short-listing and interview packs, contacting candidates and managers
 Interviewing job applicants to obtain and verify information used to screen and evaluate them through Icims as well as phone or webex.
 Selecting applicants meeting specified job requirements and referring them to hiring personnel
 Tracking the probation periods of employees and chasing managers for their performance feedbacks and making letter of confirmations for them.
 Preparation of:
 Offer letter for new Recruits
 Arranging Medical fitness certificate, Emirates ID, Insurance coverage, and Time sheet (Salary end of every month)
 Creating New Employees file with documents including CV, Labor/Employment contract, Visa stamped by PP, and Work permit, insurance card, etc
 Updating Business Minder with employees' details, bank account, etc
 Preparation of leave records, department wise Annual leave chart, in application for annual leave
 Attending HR related telephonic enquiries from Bank, client, and reporting it to HR Manager
 Assisting HR Manager on day-to-day HR related matters and preparation of statements, letters, employee’s certificates, and bank certificate
 Recording current employees, leave, leave return, emergency leave, absence, sick leave, records for salary and leave status preparation
 Month end, time sheet / attendance checking and Business Minder updating with overtime for employees salary preparation
 Maintaining employee files and the HR filing system
 Responsible for helping the HR Assistant Manager with any ad hoc reports
 Liaise regularly with Training provider to obtain quotations via formal correspondence.
 Reviews, analyses and compares quotations received. Selects those offering less cost and best meet the requirements of the Company.
 Organize Internal, In-House, Local & Overseas Training Activities. Ensures adequate resources, facilities and all requirements are available and sufficient for a successful training sessions.
 Supervise the administration of all assigned training programs, orientation, internal, external attachment programs both local and overseas to ensure that all are in accordance with applied procedures. Prepares Reports and maintains updated records.
 Maintain time-keeping of workshop/admin staff and prepare reports for payroll process.

Key Responsibilities:
 Managing confidential and other sensitive information
 Arranging for interviews as instructed by line managers and ensuring that candidates are well equipped
 Sourcing & Screening CV’s as per the criteria set by the company
 Filing paperwork and maintain files in a neat and tidy manner
 Recording an updated record of valid Security passes for various departments
 Maintaining all new and old employees personal files up dated with all details
 Changed the Employee Annual Leave system which was filed (paper work), and now it is on Excel showing every employees number of days taken off, pending or outstanding.
 Closely cooperated and managed relationships with all third party benefits providers.
 Initiated spend analysis budget of Hotels used by WEIR from June’12-Feb’13 by the visitors, employees & guests.

Key Responsibilities:
 Assisted instructors in scheduling, preparing and planning for lectures, this included preparing teaching materials (notes, handouts, etc), setting up presentations, researching through relevant reference material.
 Ensured all teaching aids were functional at the commencement of every lecture.
 Tasked with distribution, collection and grading of course related assignments.
 Helped students prepare for presentations and assignments.

• Communicate with existing clients • Develop new business contacts and potential growth areas • Manage accounts • Tailor packages to meet the needs of all clients • Maintain orderly record keeping