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Mada Filfilan, Executive Secretary

Mada Filfilan

Executive Secretary·Alqusor party & catering Company:

Saudi Arabia

Bachelor's degree, Business Administration

Work experience

Total years of experience: 3 years, 7 months

Executive Secretary

February 2024 - February 2026

Alqusor party & catering Company:

Mecca, Saudi Arabia

February 2024 - February 2026

• Monitored the performance of 7 sales representatives and prepared daily reports for the CEO.
• Managed 15+ client emails daily with timely and professional responses.
• Coordinated and scheduled appointments for the General Manager.
• Developed a document archiving system for 50+ records, improving workflow efficiency.
Company industry:
Food & Beverage Production
Job role:
Secretarial

Quality Control (Seasonal)

April 2023 - June 2023

Mathaba Consulting

Mecca, Saudi Arabia

April 2023 - June 2023

• Reviewed documents
• Team leader
• Project management Via Zoom
Company industry:
Management Consulting

Human Resource Specialist(Tamheer)

June 2022 - November 2022

Seba Company:

Mecca, Saudi Arabia

June 2022 - November 2022

• Managed HR operations across government platforms (Absher, Muqeem, GOSI), ensuring compliance and
accuracy
• Maintained and organized HR files for 100+ employees, improving documentation and retrieval efficiency.
• Prepared HR documents (Joining Report Form, end-of-service, and salary)
Company industry:
Human Resources Outsourcing
Job role:
Human Resources and Recruitment

Executive Secretary

February 2021 - October 2021

Shawarma & Sauce Company:

Mecca, Saudi Arabia

February 2021 - October 2021

• Coordinated and prepared meetings, arranged all required materials, documented meeting minutes, and
submitted structured reports to the General Manager for follow‑up.
• Received and coordinated visits for the General Manager, ensuring professional reception, proper
scheduling, and smooth visitor flow.
• Received daily sales reports from branches and entered accounting data into the accounting system to
ensure accurate and up‑to‑date financial records.
Company industry:
Catering, Food Service, & Restaurant
Job role:
Secretarial

Education

Umm Al-Qura University

January 2020

January 2020

Bachelor's degree, Business Administration

Saudi Arabia

Skills

Administrative Assistance
Expert
Administrative Assistance
Expert
Secretarial
Expert
Secretarial
Expert
Business Administration
Expert
Business Administration
Expert
Management
Expert
Management
Expert
BUSINESS ADMINISTRATION
Intermediate
BUSINESS ADMINISTRATION
Intermediate
EMAIL MANAGEMENT
Intermediate
EMAIL MANAGEMENT
Intermediate
COMMUNICATIONS
Intermediate
COMMUNICATIONS
Intermediate
AUDIT REPORT PREPARATION
Intermediate
AUDIT REPORT PREPARATION
Intermediate
ELECTRONIC DOCUMENT MANAGEMENT SYSTEMS
Intermediate
ELECTRONIC DOCUMENT MANAGEMENT SYSTEMS
Intermediate
RECORDS MANAGEMENT
Intermediate
RECORDS MANAGEMENT
Intermediate
SECRETARIAL EXPERIENCE
Intermediate
SECRETARIAL EXPERIENCE
Intermediate
CONSULTING
Intermediate
CONSULTING
Intermediate
LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
PROJECT MANAGEMENT
Intermediate
PROJECT MANAGEMENT
Intermediate
ACCOUNTANCY
Beginner
ACCOUNTANCY
Beginner
CLERICAL
Beginner
CLERICAL
Beginner
COMMUNICATION SKILLS
Beginner
COMMUNICATION SKILLS
Beginner
CUSTOMER RELATIONS
Beginner
CUSTOMER RELATIONS
Beginner
CUSTOMER SERVICE
Beginner
CUSTOMER SERVICE
Beginner
DATA ENTRY
Beginner
DATA ENTRY
Beginner
DECISION MAKING
Beginner
DECISION MAKING
Beginner
DOCUMENTATION
Beginner
DOCUMENTATION
Beginner
FILE MANAGEMENT
Beginner
FILE MANAGEMENT
Beginner
المنصات الحكومية
Intermediate
المنصات الحكومية
Intermediate
التواصل الفعال
Intermediate
التواصل الفعال
Intermediate
استخدام الحاسب الالي
Expert
استخدام الحاسب الالي
Expert
جدولة المواعيد
Intermediate
جدولة المواعيد
Intermediate
الارشفة
Expert
الارشفة
Expert
الخطابات و التقارير
Intermediate
الخطابات و التقارير
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
COMPUTER LITERACY
Intermediate
COMPUTER LITERACY
Intermediate
DIGITAL ARCHIVING
Intermediate
DIGITAL ARCHIVING
Intermediate
FILE ORGANIZATION
Intermediate
FILE ORGANIZATION
Intermediate
INTERPERSONAL COMMUNICATIONS
Intermediate
INTERPERSONAL COMMUNICATIONS
Intermediate
MICROSOFT OFFICE
Intermediate
MICROSOFT OFFICE
Intermediate
ORGANIZATIONAL SKILLS
Intermediate
ORGANIZATIONAL SKILLS
Intermediate
SCHEDULING
Intermediate
SCHEDULING
Intermediate
TIME MANAGEMENT
Intermediate
TIME MANAGEMENT
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
COORDINATING
Intermediate
COORDINATING
Intermediate
HUMAN RESOURCE MANAGEMENT
Intermediate
HUMAN RESOURCE MANAGEMENT
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
OPERATIONS
Intermediate
OPERATIONS
Intermediate
SALES
Intermediate
SALES
Intermediate
WORKFLOW AUTOMATION
Intermediate
WORKFLOW AUTOMATION
Intermediate
WORKFLOW MANAGEMENT
Intermediate
WORKFLOW MANAGEMENT
Intermediate

Languages

English
Intermediate
Arabic
Beginner

Training and Certifications

Certifications
Relevant Labor Education according to Saudi Labor Law
Executive Secretary
Relevant Labor Education according to Saudi Labor Law
Executive Secretary
Drop platform Customer service
Executive Secretary Course
خدمة العملاء
وفق النظام السعودي منصة
دورة السكرتارية التنفيذية
Executive Secretary Course
مبادئ الموارد البشرية
Oct 2022

Hobbies

  • التصوير