Secretary / Clinical Coordinator
CCAD
Total years of experience :19 years, 0 Months
Secretary:
• Provides administrative and support duties to the Anesthesiology Institute Physicians
• Liaises between other departments - medical & non-medical, internal & external
• Produces correspondence, manuscripts, notes, summaries, meeting minutes and other material from variety of sources
• Develops and maintains departmental files, documents, data files and confidential information
• Answers incoming telephone calls and refers to appropriate Medical or Non-medical personnel for proper handling
• Coordinates special functions and/or programs as assigned, including special studies, surveys, publications etc.
• Order supplies and disposable through Lawson as required
• Coordinates onboarding schedules and IT/office set up of new physicians
• Submit time away, expenses and travel arrangements for CME and business trips
• Coordinates appropriate approvals and document management of policies & procedures for the institute
Clinical Coordinator:
• Involved in the OR management decisions
• Attends the daily handover meeting with the Anesthesiologists
• Reviews the daily OR schedule with the Anesthesia Floor leader, OR Manager, Periop Assistant Nursing Managers and OR scheduler
• Allocates the Anesthesiologists in each Operating rooms
• Sends weekly reports to Anesthesiologists for incomplete anesthesia documentations
• Coordinates with the OR schedulers regarding emergency and add-on cases
• Coordinates with the Surgeons regarding special anesthesia requirements
• Preparing physician schedules across departments / institutes and updating accordingly in Amion (scheduling software), outlook and Epic
• Facilitates communication between the Anesthesiologists and their respective assistants
Performs all secretarial duties for the Director of Nursing and/or Assistant Directors of Nursing.
Receives customers, visitors, and applicants with courtesy.
Liaises with all hospital departments, all Al Noor Hospital Branches and Satellite Clinics.
Prepares internal and external memos.
Fix appointments for the Director of Nursing, keep accurate record of the appointments, ensure concerned people are informed in advance and necessary arrangements have been made.
Coordinates with all the Nursing Staff.
Receive and dispatch incoming and outgoing documents effectively in the department.
Accurately keep the departmental records up to date.
Responsible for double checking the overtimes of the nursing staff.
Responsible for teaching the student at home.
Handles all of the subjects of the student.
Develops activities to make the tutoring more creative.
Creates sample quizzes to test the student.
Checks the students activities in all the subjects.
Teaches the student advance lesson for easier learning in school.
Responsible for handling the class.
In-charge of classroom management
Develops activities, home works and seat works that would enhance students for them to use their skills and creativity working with computers.
Checking of test papers.
Computing of the Quarterly grades. Computing of the Quarterly Top Ten
Creates certificates.
Designs and updates the bulletin board.
Scan and file documents to be sent to the Computer Department Admin.
Assists the Computer Department Admin when needed.