Procurement Admin Officer
Gulfmed Medical Supplies
Total years of experience :9 years, 10 Months
JOB SUMMARY:
Purchase Requisition/Purchase Order:
• Preparing and processing purchase orders in accordance with Company policies and procedures.
• Maintain updated records in (SAP Business One) of purchased products, delivery information, and invoices.
• Collecting procurement demands from all departments.
• Verifies purchase requisitions by comparing items requested to master list, clarifying unclear items recommending alternatives.
• Providing feedback to end-users on the delivery status of their orders.
• Monitor stock levels and place orders as needed via SAP Business One and physical checking in coordination with our Warehouse Team.
• Supervise and prioritize the daily activities of Expeditors, ensuring that all processed purchase orders are monitored and followed-up on as necessary
• Collaborate with peers from Purchasing, Warehousing, and Inventory Management, supporting them with expediting activities to ensure stock delivery and receipt within agreed time frames
• Lead and directly handle expediting activities for more important / urgent purchase orders
• Supervise the maintenance of records and source documents, ensuring that they are maintained in an organized manner
• Track incoming inventory, delivery arrival time, and note actual arrival time
Sales Support: (RFQ, Tender, Sales Order)
• Helping the Sales team improve their productivity by providing a variety of support services to ensure maximum work efficiency.
• Acts as a focal point for RFQ/ and Tender monitoring ensuring that all RFQ/Tender quotations has been submitted before the closing date.
• Maintaining a sales log for orders received and updating it on SAP system when received.
• Systematically checking the inventory count via SAP as per Sales Order ensuring that delivery satisfaction to customers is met as per delivery due date.
• Provides reports to Sales Managers and General Manager for pending sales orders, for critical sales order that are overdue due to unfavorable circumstances, Sales Report, and any report requested.
Vendor Management, Logistics and Finance
• Initiating contact with vendors to check for availability, supply, shipments, and all other related activities.
• Responding to vendors about any purchase order changes or cancellations.
• Investigating any discrepancies and other customer satisfaction issues with vendors and assisting the Sales team in finding a solution.
• Preparing and reviewing vendor order confirmations, ensuring accuracy and that all the conditions are met.
• Ensuring accuracy of shipping documents, Preparing the DG cargos documentation for EPC Approval.
• Promoting strong supplier relationships to ensure consistency of supply.
• Closely following up with finance if payment has been made to Vendor for payment and consistency of supply satisfaction.
Administrative Responsibilities:
• Identifying any problems and addressing them to the General Manager.
• Responsible for effectively presenting information and responding to questions from colleagues
• Providing support and assistance to fellow team members/departments, as and when needed to meet company/department goals.
• Responsible for proper and effective business correspondence and setting up Standard Operating Procedure.
• Prepare reports as requested by General Manager and Department Head such as Sales Report, Pending Delivery Report, RFQ report, etc.
• Responsible in making MEMO.
• Responsible in taking minutes of meetings.
Almana Group is one of Qatar’s oldest and largest business entities encompassing several divisions across a spectrum of industries and a portfolio that includes several internationally acclaimed brands: real estate, construction dealing with Oil and Gas sector, automobile (Ford, Dodge, Chrysler, Peugeot, Lincoln, Jeep, Mopar, RAM), Steel Fabrication, Travel & Tours, IT Solutions/ Structured Cabling Solutions/ ELV/ Fire & Security Services, Money Exchanges, Furniture & Fit-outs and JV’s with international companies (Oil/ Gas Shut Down Projects & manufacturing industries).
JOB SUMMARY
• Recruitment: Sourcing the most competent staff from various countries, to ensure the best possible mix of human resources, responsible for recruitment advertising and sourcing, assess applications, responsible for interviewing applicants, post job advertisements, give selection tests, background checks, salary negotiation, prepare reports and make recommendations to management about applicant appointments. Works closely with hiring managers to ensure a high level of service is provided, and the best available talent acquired.
• HR Administration: maintaining employee data, raising employee communication and documents, benefits administration, time & attendance administration, new starter, and leave administration. Assist with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees.
• Visa & Immigration: working closely with PRO office to ensure proper coordination and timely completion of visa formalities (from application of new joiner), transfer of sponsorships, work permit requests and other PRO related activities.
• Employee Onboarding & Offboarding: coordinating induction plans, scheduling and leading (HR) induction sessions, following probation period, exit interviews.
• Reporting: preparing reports for Head of HR and Team on request.
JOB SUMMARY:
• Research potential vendors.
• Compare and evaluate offers from suppliers.
• Preparing and processing purchase orders in accordance with Company policies and procedures.
• Negotiating with Suppliers in terms of best price, quality, terms, services, and after-sales support.
• Review quality of purchased products.
• Enter order details in SAP (e.g., vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information, and invoices.
• Collecting procurement demands from all departments.
• Verifies purchase requisitions by comparing items requested to master list, clarifying unclear items recommending alternatives.
• Ensuring that purchases are made against properly authorized requisitions.
• Providing feedback to end-users on the delivery status of their orders.
• Monitoring price increases and communicating changes as necessary.
• Prepare reports on purchases, including cost analyses.
• Monitor stock levels and place orders as needed.
• Coordinate with store staff to ensure proper storage.
• Supervise and prioritize the daily activities of Expeditors, ensuring that all processed purchase
orders are monitored and followed-up on as necessary
• Collaborate with peers from Purchasing, Warehousing, and Inventory Management, supporting
them with expediting activities to ensure stock delivery and receipt within agreed time frames
• Lead and directly handle expediting activities for more important / urgent purchase orders
• Supervise the maintenance of records and source documents, ensuring that they are maintained in an organized manner
M.Lhuillier provides financial services to the Philippines. It renders Quick cash loans, International and Domestic Remittance, Money Changer and Insurance Plans, M. Lhuillier Jewelers and selling food and telco loading.
• Delivered exceptional service with friendly approach to retain and acquire customers.
• Identified suspected fraud based on behavioral and transaction markers.
• Upheld confidentiality guidelines as per bank policy.
• Maintained strict compliance with banking standards, regulations and laws.
• Referred customers requiring loans, credit and mortgages to support sales process.
• Received checks and cash, verifying amounts and checking accuracy of deposit slips.
• Secured funds via following bank processes and legal requirements.
• Opened, updated and closed accounts for customers.
courses: Certified Recruitment Manager Carlton Advanced Management Institute / Doha Qatar /