Mae Calibara

• Managed external contacts for the CEO and kept track of periodic communication needed for priority contacts.
• Researched to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
• Reconciled and processed the CEO’s expense report, both local and international trips
• Composed and drafted all outgoing correspondence and reports for managers.
• Supported CEO in the personal document management, calendar organization, and collateral for meetings.
• Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
• Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
• Tracked and maintained monthly and year-end vendor rebates.
• Located and attached appropriate files to incoming correspondence requiring replies.
• Directed administrative functions for the directors, principals, consultants and key managers.
• Developed and maintained the internal client file system.
• Researched, proposed and implemented vendor services to decrease costs to the organization.
• Created expense reports, budgets and filing systems.
• Acquired visas from different Embassies in the UAE for the staff members for business-related travels.
• Accurately prepared and processed employees visas and work contracts on time.
• Supported the human resource department in the annual employee review process to manage performance merit increases.
• Maintained HR files, kept track of employee’s attendance and assured that employees’ leave records are accurate and updated.
• Supported the HR department in recruitment and onboarding, assured that the newly hired employee would successfully settle into their new jobs in the long run and avoided employee turnover.
• Created and developed HR policy and company regulations.
• Prepared employment contracts, offer letters, confirmation letters, and termination letters.
• Maintained leave records (annual leave/sick leave/ other leaves).
• Prepared official letters; Salary certificate/NOC for travel/leave applications.

• Coordinated dealer visitations, company special events and other employee morale functions.
• Greeted visitors entering the office, determined the nature and purpose of the visit and directed them to the appropriate destination.
• Distributed company-wide announcements, booked a conference room and coordinated catering for the annual staff development forum.
• Frequently used word processing, spreadsheet, database and presentation software

• Greets hotel guests; answer any questions or concerns
• Provides an outstanding guest experience
• Maintained an orderly front desk
• Operated computer programs and multi-line phone systems
• Maintained guest records and book reservations
• Completes basic cashier and bookkeeping responsibilities

• Conducted experiments, collects and analyzed data and prepared reports based on the findings
• Does research on farms to improved production in crops
• Provided advanced operational support to projects and project management teams.
• Developed and maintained project management schedules, project work plans, and other general project management resources.
• Performed budget formulation, monitoring and reporting support.
• Supported cost performance monitoring and reporting.
• Ensured accurate and compliant record-keeping and administration performance.