Hr Payroll Officer
QD-SBG
Total years of experience :6 years, 0 Months
1. End-to-end processing of monthly payroll.
2. On-going maintenance of payroll system.
3. Coordinating with the Leave Department on Employee Annual leave, Official holidays, Sick leave, Special leave, etc.
4. Updating and maintaining payroll records.
5. Resolves payroll discrepancies by collecting and analyzing information.
6. Liaising with staff and management on payroll related queries including payslip generation.
7. Maintains payroll operations by following the Company’s policies and procedures and also keeping the Qatar Labour law into consideration, reporting needed changes.
8. Calculation and payment of Staff and Labour leave payments.
9. Calculation and payment of termination payments.
10. Processing increases and calculation of back pays.
11. Assisting the Payroll Head with payment of payroll.
12. Maintains employee confidence and protects payroll operations by keeping information confidential.
13. Contributes to team effort by accomplishing related results as needed.
Time Office Functions:
Day to day attendance checking.
Checking & Maintaining overtime and late coming reports, absenteeism reports.
Recruitment:
Establish recruitment requirements by studying organisation plans and objectives; meeting with managers to discuss needs.
Handling all recruitment queries in a responsive, customer-focused way - providing a comprehensive first line of information and advice.
Building applicant sources by researching and contacting employment agencies, media, and internet sites; providing organisation information, opportunities and benefits; maintaining rapport.
Determining applicant requirements by studying job description and job qualifications.Attracting applicants by placing job advertisements, contacting recruiters, using newsgroups and job sites.Determining applicant qualifications by interviewing applicants, analysing responses, verifying references, comparing qualifications to job requirements;Arranging management interviews by coordinating schedules, arranging travel and lodging, meal allowances; escorting applicant to interviews; arranging community tours.Communicating effectively and confidently at all levels, over the phone, face to face and by e-mail;Process offer letters to candidates when all recruitment checks have been satisfied;Maintain the HRM system in line with organisational changes, adding new users, locations and posts etc. as appropriate, to enable responsive and effective recruitment.Collate all new joiner information, to ensure new employees appear on the HRM database and are paid correctly.
Payroll Processing:
Consolidation of payroll with inputs like attendance, vacation, new hires, employee information changes, loans, advances, ad hoc payments, reimbursements, etc;Salary statement generation and coordinating with accounts department for disbursing the salary and Employee pay slips generation & distribution.
Maintain documentation of all off-cycle payroll transaction and settle it with monthly payroll posting.
Pre-auditing the payroll for zero error and Management approval.
Handling payroll grievances, by making appropriate corrections and updates, at the end of every month.
Created ad-hoc reports for accounting, HR and senior management staff.
Prepared Year -end reports for the Accounting Department and outsourced Audit team.
Worked with the IT team to enhance the HRM system processes.
Conduct monthly closure activities for the payroll.
Prepare the staff cost analysis report within the requested formats in monthly/yearly based.
Performance Management/ Appraisals:
Planning and timely completion of midyear and annual performance reviews.
Preparing Confirmations/ Promotions/ Increments.
Distributing and documentation of annual appraisal letters in personal files of employees.
Data analysis by appraisal forms and preparing performance MIS reports.
Other HR Activities:
Assist HR Manager in implementation of the organization’s HR processes.
Personnel File Management.
Providing induction to the new joiners on the overview of the organization structure.
Issuing Show cause notices, Warning letters, Memos, Termination letters for the concerned staff and asking for their explanation.
Conducting Exit interviews, Employee final settlements, relieving procedures and employee co-ordination;Handling general administrative areas like security, housekeeping, etc;Processing employee certificates;Update the PRO and the current system in usage about Staff ID, Medical Renewal.
Employee Relations:Interface between HR Department and Operations for all HR related initiatives and query handling;Resolving employee grievances in a prompt manner and develop faith in employees towards the management;Addressing employee queries regarding payroll, attendance, HR Policies, leave details, timesheets, etc;Employee benefits - maintaining leave records, leave encashment, medical reimbursement, Medi-claim, Salary advances, Employee bonus and Employee’s birthday, Accommodation.
