Office Manager to the Provost
The Knowledge Hub Universities
Total years of experience :17 years, 3 Months
1) Lead and manage productive and creative teams of both faculty and administrators.
2) Foster communications, facilitate implementation and troubleshoot problems in academic planning
and practices across all levels of the universities.
3) Serve as a liaison for the Office of the Provost.
4) Implementation and administration of policies and regulations affecting faculty and students
5) Maintain confidentiality, exercise good judgment and act professionally, sensitively, and with a high
level of discretion.
6) Work with senior leadership in divisions and in the colleges, leading collaborative, ongoing processes
of review university academic planning and related procedures.
7) Provide oversight and set policy regarding student services and administrative procedures involving
administrative and academic units across campus.
Managing GM Calendar
- Group all meetings and calls together
- Optimize time for different meeting
- Plan out time for breaks & Lunch
2) Coordinate/ for all the needed meetings, liaise with all the participants for meeting arrangements one
off, weekly basis, Monthly basis … etc
3) Concur reconciliation for the General Manager and Office Manager.
4) Concur reconciliation for clients, purchase, ensuring compliance alignment
5) Hospitality of client’s events (handle internal process for approvals, /compliance approvals
registrations, tracking, booking, Cvent….) and payments settlement
6) Event management for external and internal meetings and events management including staff
trainings/ clients’ meetings and events/ client and staff Ramadan iftars/ all staff meetings: manage
payment by card and reconciliation
7) Leading all the social impact events end to end with Social Impact VP and his team.
8) Assisting Egypt Country Manager with all the needed projects and event.
10) Responsible for circulating public holiday announcements copying HR for update of employee
Workday record.
• Reporting to the FREM Site Director
• Assistant Facility & Real Estate manager.
• Schedule and verify appointments and meetings for board of Directors
• Fleet management expert.
• Real estate/ property managing.
• Responsible of all purchasing tasks including capital assets, office supplies and stationary.
• Accountable for the financial performance of the site/s service delivery.
• Ensure essential site systems and equipment is maintained.
• Manage all accident reporting & emergency procedures.
• Manage petty cash expenses and reimbursement
• Document and file all related correspondence.
• Creating and updating mailing list database.
• Prepare, record, check over and proofread correspondence, invoices, presentations, brochures,
publications, reports, intranet updates and relevant material.
• Organize travel schedules and book reservations.
• Determine and launch office procedures.
• Set up and uphold manual and automated information filing systems.
• Order workplace supplies and maintain record.
• Event Coordinator.
• Professional SAP & Concur user.
Reporting to the CFO
• Create staff roster.
• Document and file all related correspondence.
• Prepare, record, check over and proofread correspondence, invoices, presentations, brochures,
publications, reports, intranet updates and relevant material.
• Organize travel schedules and book reservations
• Manage petty cash expenses and reimbursement.
• Determine and launch office procedures
• Expert SAP user.
• Event Coordinator.
• Set up and uphold manual and automated information filing systems
• Order workplace supplies and maintain record • Schedule and verify appointments and meetings
Representing companies in different corporate events, trade shows and marketing conferences, and
industrial meetings.
• Frequently managed online marketing campaigns successfully and published write-ups on social
networking websites and blogs.
• Made monthly updates of date sheets, pricing sheets, and factors like price changes.
• Assisted company Marketing Manager in coordinating and integrating various marketing and
communication activities.
• Interacted with counterparts and built up relationships with them and with marketing suppliers.
• Developed collateral and sales proposals, rate cards and desktop publishing, brochures, newsletters,
and other materials variously related to marketing.
• Personally, supervised production and implementation of the materials of marketing.
Vodafone UK - Smart Village
)
• Welcome passengers explain flight safety procedures.
• Serve food and beverages to passengers and make flight announcements.
• Ensure that all essential supplies are on board.
• Ensure safety of passengers during take-offs, landings and emergencies.
• Sell and market products of different companies during flight.
• Assist the flight and ground crews.
• Inform and educate passengers on any unforeseen circumstances
• Help in emergency and non-emergency situations
• Check the condition of the aircraft cabin
• Provide emergency help to crew and passengers when essential
courses: Special Business / Computer Courses Attended • Crew management resources (CRM) – From Sultan Academy and Saudi Arabia Airlines. • Serve your customer with quality – From Amid East Educational and Training services. • The Executive/Personal Assistant Masterclass Training (
(English Department
