Procurement & Logistics Specialist
Hafa Trading Co
Total years of experience :3 years, 3 Months
• Sourcing for potential vendors.
• Sending RFQ’s and receiving quotations from vendors and suppliers.
• Comparing and evaluating quotations and offers.
• Selecting and negotiating for the best purchase package in terms of
quality, price, deliveries, terms, and services with vendors and suppliers
• Ensuring competent and quality execution of all regular purchasing
duties and administrative works relating to purchasing.
• Issuing purchase orders.
• Tracking orders and ensuring timely delivery.
• Reviewing the quality of purchased products.
• Entering order details (e.g., vendors, quantities, prices) into internal
databases and ERP system.
• Maintaining updated records of purchased products, delivery
information, and invoices.
• Preparing reports on purchases, including cost and profit analyses.
• Monitoring stock levels and placing orders as needed.
• Coordinating with warehouse staff to ensure proper storage.
• Attending trade shows and exhibitions to stay up-to-date with industry
trends.
• Maintaining a close working relationship with the vendors.
• Using a variety of software packages professionally, such as Odoo,
Microsoft Outlook, Word, Excel, etc., to produce correspondence,
documents, records, and spreadsheets.
• Planning, organizing, leading, and coordinating document control
functions.
• preparing required materials for shipment based on shipping
authorities and multiple types of system-generated paperwork.
• Generating the required paperwork and documentation for
international import/export shipment.
• Dealing with Saudi customs systems *SABER* and its certificates
(conformity for regulated products: Quality Mark Certificate (QM) Plastic
Certificate, IECEE Certificate, Gulf Certificate of Conformity (GSO) Tires
Certificates.
• Sourcing and selecting the best shipping option.
• Maintaining strong relationships with all internal and external shipping
companies
(air, land, and sea freight).
• Seeking reliable vendors and suppliers.
• selecting, and comparing proposals from suppliers, manufacturers,
and wholesalers for retail sales.
• Purchasing goods, materials, components, or services in line with
specified cost, quality, and delivery targets.
• Market research, competitor analysis, product evaluations and testing.
• Monitoring purchase orders and creating reports for the management
team.
• Enhancing profits by acquiring suitable goods at competitive prices
through sensible planning and careful purchasing.
• Acting as an interface between suppliers and other relevant
departments in the buying processes and new projects and activities.
• Monitoring and advising on any issues that present a risk or
opportunity to the organization.
• Forecasting price and market trends to identify changes of balance
inbuyer-supplier power, Identifying customer preferences, monitoring
market trends, competitorstrategies and market suppliers.
• Providing analysis of costs, new and existing and review cost
reduction activities.
• Negotiating contracts, improve prices and terms of business with
suppliers and review opportunities to make business savings utilizing
negotiation and best practice tools and methods.
• Managing the entire PO process to ensure optimal inventory.
• Deciding quantities and timing of deliveries, monitoring and
forecasting upcoming levels of demand.
• Administering the supply chain process for seventeen retail store
branches.
• Developing and implementing supply chain strategies: aligning these
strategies with the business objectives.
• Managing inventory across all branches: ensuring sufficient stock is
available to meet customer demand in all seventeen branches.
• Performing regular inventory checks: maintaining a record of the
inventory across all branches.
• Managing the fleet operations: supervising the accurate and efficient
loading of goods onto delivery trucks, developing and optimizing
delivery routes to minimize travel time and fuel consumption, while
maximizing delivery efficiency, tracking shipments, and coordinating
delivery schedules.
• Coordinating daily operations: handling operations in a timely manner
across all branches, coordinating with store managers to ensure timely
deliveries and prevent any potential delays.
• Coordinating with suppliers, vendors, and distributors: procuring and
disseminating goods across all branches.
• Balancing every branch record with actual sales (Accounting
Adjustment)
• Gathering financial resources from the seventeen branch locations
and facilitating their transfer to the Accounting Department at the
headquarters.
• Managing and motivating sales teams: ensuring the attainment of
sales quotas across all branches while concurrently striving to meet
themonthly profit objectives established by the management.
IN PROGRESS Diploma of Education, Purchasing, Procurement/Acquisitions, Contracts Management and Supply Chain Management
Bachelor of Commerce - BCom - English Section, Accounting and Business Management
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