Senior Supervisor, Payroll
Al Sayer Group
مجموع سنوات الخبرة :11 years, 2 أشهر
Senior Supervisor, Payroll ensures timely and error free payment of compensation to
employees in compliance to the set policies and procedures. The responsibilities include
Organize work for Payroll Officers and follow up on the tasks assigned on a daily basis.
Compile payroll data, such as hours worked, leave of absence, sales commissions, overtime,
salary changes, employment contracts and other employee change of status, deductions, etc
from different sources, such as time attendance system, workflow requests, payroll change
notices, etc
Perform pay calculations, prorated additions and deductions, end of service indemnity,
social security contributions, and reconcile payroll lists to ensure accurate payroll financial
statements.
Check and process the payroll transactions related to change of status, additions, deductions,
calculations parameters, benefits entitlement, new joiners etc posted by the Payroll Officers
to ensure adherence to the applicable laws and regulations and to the group compensation
and benefits policies and procedures.
Follow up with the departments to secure missing payroll information, such as leave of
absence requests, commissions, overtime, etc
Answer time attendance and payroll related queries.
Oversee the preparation of salary bank transfer letters and a variety of salary statements
and reports.
Validate provisional and final payroll and forward to Manager for securing necessary
approvals.
Review payroll systems and processes, identify areas for improvement and recommend
necessary changes to Manager.
Participate in the automation of workflows, reengineering of processes and system
upgrading.
Coordinate with IT and Finance to resolve payroll system and workflow related issues.
* Ensuring all payroll transactions are processed efficiently.
* Collecting, calculating, and entering data in order to maintain and update Pay-roll information.
* Compiling summaries of earnings, deductions, leave, disability, and Non-Payable wages and reporting on this.
*Prepare all Non-Payroll Calculation related to Indemnity, Incentives, OT.
* Determining payroll liabilities by calculating employee federal and state income, social security taxes, employer's
social security, unemployment, and workers compensation payments.
* Resolving payroll discrepancies.
* Maintaining payroll operations by following policies and procedures.
* Developing ad hoc financial and operational reporting as needed.
* Ending financial reporting (budgeting of yearly and monthly expenses) Payroll & Non-Payroll .
* Contribution Leave Plan with higher Management.
* Update and maintains master personnel records for projects employees to ensure accurate integration of such records with the payroll systems.
* Coordinating with the finance department for Human Resource budgeting process.
* Analysis monthly job cost report and represent to Management.
* Uploading Batch to electronic transfers Web-Site and prepare B2B.
* Implementation of company policies & procedure.
* Implementing changes in the organization and its system and functioning, based on the Kuwait Labor Law
* Balances the payroll accounts by resolving payroll discrepancies.
* Analysis monthly job cost report and represent to Management.
*Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
*Develop methods for data file formatting, data analysis methodologies, and management reporting.
*Responsible for the Payroll / Non-Payroll preparation (Incentives - OT - Trips calculation Salaries - Loan =-deductions - employees leave salary settlement ...... etc.)
*Maintaining leave, sickness and reporting to meet Labor Law -Processing Salary Increment and calculation of back pays- Calculating annual leave and EOS provisions/accruals -Reconciling payroll related GL accounts.
*Update and maintains master personnel records for projects employees to ensure accurate
integration of such records with the payroll systems.
*Prepare the monthly reports of employee attendance tracker, medical, absence tracker,
emergency leave and annual leave schedule.
*Assisting with day to day operations of the HR functions and duties.
*Oversee recruitment and hiring process and assure the process.
*Advise employees on policies and procedures as reference.
*Conducting Staff Satisfaction Survey and reconciling all data to come up with graphs and
results
*Collecting all documents for the immigration formalities. Prepares documents required for visa application .
*dealing with insurance agencies in order to review all insurance policies we have and renewal, adding employees, (workmen compensation, material damages, third parties
liabilities
*Address and manage all employee relations issues in alignment with company policy and
statutory laws in country.
*tracking all government relation (license, residencies ( renewal - transferring ),
organization license, social society engineering ID)
*accommodation responsibilities ( arrange accommodation for newly hired employees,
shifting, changing depending on the workplace )
*Undertaking regular salary reviews
*attendance management (absent and tardiness ) permissions entering in system
*creation new punching systems for each hired employee
* strong acknowledgment about Kuwait labor law and implement all law and calculations )
AL-Ghanim Combined Group
*Promoting equality and diversity as part of the culture of the organisation.
*Responsible for all human resource activities to include employment, compensation, labor
relations, benefits, and training and development.
*Maintaining at all time the Personnel Files and records updated.
*Collecting all documents for the immigration formalities. Prepares documents required for
visa application .
*Monitoring on the computer all formality renewals a month ahead of expiry.
*Bringing Logs from bio Matric Machine and creating new finger print (Attendance) for new
employee.
*Proposal Writing and facilitation of employer employee relations.
*Preparing reports for managers elsewhere within the organization.
*Informing job applicants of their acceptance or rejection for employment.
*Conducting Internet research to locate resumes .
*Liaising with a range of people involved in policy areas such as staff performance and
health and safety.
*Developing and implementing policies on issues like working conditions, performance
management, equal opportunities, disciplinary procedures and absence management.
*Advising on pay and other remuneration issues, including promotion and benefits.
*Undertaking regular salary reviews.
*Administering payroll and maintaining employee records.
*Interpreting and advising on employment law and kuwait labber law.
*Developing HR planning strategies, which consider immediate and long-term staff
requirements.
*Negotiating with staff and their representatives (for example, trade union officials) on
issues relating to pay and conditions.
IDBCO
*Trained interns on customer service and office procedures.
*Organized office transition from paper invoice to quikbooks.
*Provided administrative support for the marketing department.
*Supervising administrative staff and dividing responsibilities to ensure performance.
*Coordinating office activities and operations to secure efficiency and compliance to
company policies.
*Supervise administrative staff and divide responsibilities to ensure performance.
*Create and update records and databases with personnel, financial and other data.
*Assist colleagues whenever necessary.
*Manage agendas/travel arrangements/appointments etc. for the upper management
Systems approach is based on the generalization that everything is inter-related and interdependent. A system is composed of related and dependent element which when in interaction, forms a unitary whole. A system is simply an assemblage or combination of things or parts forming a complex whole.