Mahmoud Elhusseiny

HR and Admin Director at N & G Engineering for General Trading and Contracting (Dec. 2024 - till date). KUWAIT
The Company operates in the following fields: -

Civil Construction, HVAC Contracting, HVAC Insulation Authorized Dealer, A/C Duct manufacturing

Major Responsibilities:

- Developed the human resource strategies and policies and aligned them with the company’s objectives.
- Lead the Workforce planning and integrated HR planning with the company organizational development.
- Established Admin & HR Dept. operations and design including, Structure, Budgeting, HRIS, policies, procedures, Manpower, and Government formalities regularity.
- Developed an overall talent acquisition strategy and procedures including workforce planning, recruiting, interviewing, hiring, development, performance management.
- Developed the Company's total rewards strategy to enhance competitiveness and employees retention.
- Developed the Company new organization structure to achieve the set goals and plans.
- Oversee the HR department’s daily operations, including recruitment, onboarding, talent management, employee relations, and performance management as well as administration and government relations.
- Negotiate and approve contracts with insurance companies, suppliers, property leasing and maintenance. Manage purchasing process

HR and Admin Manager at Arab Information Management Services K.S.C.C. (Mar. 2019 - Nov. 2024). KUWAIT
The Company operates in the following fields: -

1- IT Consultancy and outsourcing around 30 Contracts in Government, Oil and Public Sectors
2- Oracle Partner
3- HP Partner
Major Responsibilities:

- Partner with the executive leadership to design and implement the HR framework that support the company corporate current objectives and future expansion
- Prepare and implement the annual HR Plan to support the overall strategic objectives of the company
- Ensure that Admin & HR Business Processes (Strategic Planning, Talent Management, people & Culture Management, organization development, Employee Relations, total rewards, Government relations, legal issues, Purchasing and Admin Services) are properly aligned with the business.
- Implemented the HRIS including ESS portal to automate Admin and HR services
- Lead the annual planning process including budgeting, resources mobilization and evaluate the efficiency and utilization to ensure departmental objectives are attained in proper techniques.
- Formulated policies and programs in line with organizational objectives while ensuring compliance with laws and regulations.
- Managing all government relations including Licenses, registrations, visas/residencies formalities

Group Human Resources and Administration Manager The group operates in the following fields:
Foodstuff and Catering: 12 restaurants with different cuisine types
Furniture showrooms: 6 luxurious furniture showrooms
E-commerce: perfumes, cosmetics, accessories and fashion Kuwait, Dubai and India
Medical sector: Dental Center, Medical supplies
Media, Distribution and Production: one company with 35% of market share
Contracting and MEP : 3 companies in Public and oil/gas sectors with 6 Government projects
Education : TDI Institute

Major Responsibilities:
-Manage the overall provision and services of Admin & HR dept. Develop, review, and implement the full range of Admin & HR strategies, systems, plans, procedures, policies and employee relations
-Developed an overall talent acquisition and recruitment strategy and procedures including workforce planning, recruiting, interviewing, hiring, development, performance management and succession
-Ensure that Admin & HR Business Processes (Recruitment and Selection, HR Planning, Talent Management and Capacity Development, Performance Management, organization development, personal Records, Employee Relations, compensation and benefits, Government relations, legal formalities and Admin Services) are properly embedded within the group.
-Maintain historical human resource records by designing the filing and retrieval system
-Verify and approve all employment offers and contracts ensuring that all compensation and benefits related matters are in compliance with group policy and standards.
-Developed the procedures and policies for employment status changes, salary increases, promotions or transfer within the group.
-Managing all government relations for the Group including Licenses, registrations and visas/residencies formalities and identify legal requirements to mitigate risk and loss
-Lead the annual planning process including budgeting, resources mobilization and evaluate the efficiency and utilization to ensure departmental objectives are attained in proper techniques.
-Established a new Salary Structure and grades system to ensure market competitiveness and maintain the employees’ retention.
-Developing and Administer Admin & HR Policies and procedures related to Compensations and benefits, recruitment, retention, safety, health, and morale
-Validate and approve the monthly payroll sheets and other payments related to vacations, indemnity, overtime allowances and governmental fees.
-Developed and implemented the disciplinary and grievance procedures in line with business needs and Investigate incidence of violations
-Manage all employee relations activities in terms of grievance and disciplinary actions through solving disputes between employees for minor and major misconducts. Conducts investigations as needed to -Advise, guide, educate and support employees and business units heads with Admin & HR Policies, related issues as well as labor law and government regulations and formalities
-Developed appraisal and evaluation system to assess the staff performance and development
-Oversee Personnel : Induction, retention, recognition, disciplinary measures, termination, personnel records, legal compliance, development and administration of personnel rules and regulations
-Supervise employees’ social activities (sports activities, gatherings, camping and appreciation ceremonies and managed the group accommodation and facilities
-Negotiate, initiate contracts with insurance companies, suppliers, property leasing and maintenance.
- Initiate, approve and review purchasing process
- Manage the delivery of the HR processes at the Business Units level., ensuring they have the necessary organization, resources and capabilities to meet their business goals
- Assist line managers and provide them with the needed tools to help them in managing their teams
Ensure management training in interviewing, hiring, terminations, promotions, performance review

2-Administration & HR Manager at Alshamel International Holding KSCP and subsidiaries (Feb. 2014 - NOV. 2015) Alshamel owns 14 subsidiaries in GCC (4 in Kuwait, 3 in UAE, 2 in Qatar, 2 in KSA, Jordan & Oman) in travel, tourism, lifestyle and aviation sector, CWT.
Major Responsibilities:
-Worked strategically and operationally with business units in a business partnering capacity to ensure HR support and services are provided to enable them to meet their goals and objectives.
- Manage the delivery of the HR processes at the Business Units level., ensuring they have the necessary organization, resources and capabilities to meet their business goals
-Development of Admin & HR Dept. Policies and procedures with supportive forms and templates.
-Ensure personal Records, employees relations, compensation and benefits, government relations, legal formalities and Admin Services are properly embedded within the various departments and companies in GCC & Jordan
-Assist line managers, and provide them with the needed tools, to help them in managing their teams
Ensure management training in interviewing, hiring, terminations, promotions, performance review, safety, and workplace conduct
-Guide and manage the administrative teams as well as representatives in the company subsidiaries
-Advise managers and employees on the interpretation of personnel policies, compensation and benefit programs, medical and life insurance, collective agreements and recruitment process
-Managed all Admin & HR Dept. daily operation recruitment, payroll, separation, appraisal and training
-Follow-up and Keep records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics
-Administer the Performance Review process implementation to ensure effectiveness, compliance, and equity within organization
Strategic Support to Business Units
-Managed external executive recruiting agencies, employment agencies, recruiters.
-Validate and approve all visas and residency renewal transfer or cancellation formalities.
-Validate and approve all government fees and payments related to Administrative services
-Manage all correspondences, reports related to CMA and KSE including governance and compliance.
-Manage all the formalities of the BD/GA meetings formalities and arrangements with official bodies
-Negotiate and initiate contracts, supplies and payments and management the arrangements of events
Manage the purchasing process
- Manage the company license and residencies renewal
-Manage all employee relations activities in terms of grievance and disciplinary actions through solving disputes between employees for minor and major misconducts.
- Following Up legal cases with the company law office

3- Administration Affairs Manager at AutoMAK Automotive KSCC (Oct 2006 - Oct 2013) operates in rental, maintenance and sales with around 9000 fleet in oil, public and corporate sectors, plus oil and spare parts distribution
Joined the company as Admin & HR Supervisor handling HR and Personnel Affairs daily operations. Upon the expansion of the company I had been prompted in 2009 to Admin Team Leader and then Admin Manager in 2012. Managing Administration Dept. including Payroll and overseas recruitment
Major Responsibilities:

- Formulation of Administration Dept. annual budget: Financial - Non financial - Manpower and Implementation of goals and objectives in alignment with business needs.
- Managing all the visas & Residencies formalities for employees. 11 files at MOSA
- Monitor and validate the compensation and benefits and monthly salary, leave, overtime, indemnity calculation, salary changes, promotions, bonuses, pay adjustments, allowances and the daily attendance reports.
- Advise managers and employees on the interpretation of personnel policies, compensation and benefit programs, medical and life insurance, collective agreements and recruitment process
- Managing the Overseas recruitment process for the government projects.
- Manage the insurance policies, supplies, purchasing and maintenance contracts
- Managing all the company licenses and registrations. Legal representative at MOC - MOSA - MOI.
- Development of HSE manuals/programs, emergency plans. Safety representative in oil sector projects.
- Validate and approve all visas and residency renewal transfer or cancellation formalities.
- Validate and approve all government fees and payments related to Administrative services
- Manage the constructions and renovations projects to improve efficiency as well as ensure that facilities meet HSE standards and comply with government regulations
- Negotiate and initiate contracts and arrange supplies and maintaining equipment by identifying needs; evaluating options; negotiating price, quality, delivery and approving invoices.
- Supervise the board members and general committee meetings and arrangements.
- Managed the company accommodation and facilities.

-Reporting to AGM for Support Services Sector Span of control includes 9 employees, company head count was 2500 employees
Major Responsibilities:

- Managing the daily activities, overseas recruitment, employment contracts, disciplinary actions and camps.
- Negotiating the manpower agencies to evaluate the offers and preparing the agreements.
- Interviewing and recruiting the new overseas candidates outside of Kuwait.
- Building a strong CVs data bank to ensure wide and proper selection.
- Managing the visas/residency formalities for around 1500 employee.
- Handling grievance and disciplinary cases as per the company policy and KLL.
- Compilation and designing of Admin & HR Dept. procedures.
- Creating Admin & HR filling system/index as per company ISO and QA standards.
- Upgrading the manpower visa quota for the company files and licenses at MOSA.
- Managing and Monitoring all the legal formalities and requirements for the company assets.
- Managing the visas/residency formalities for around 1500 employee.
- Handling the formation of new employees' contracts.
- Managing and Administer staff camps owned and rented
- Registration/Clearance formalities of Government Projects.
- Registration of Kuwaiti manpower at social affair & Social Security.
- Managing the submitting the monthly payroll statement to Social Affairs.
- Developing all the translation process within the company (Arabic/English).
- Participating in designing the incentive programs for collection unit.
- Participating in preparing the job description for all the company employees.
- Legal representative at MOC - MOSA - MOI and other Government authorities.
Achievements:
-Recruitment of 200overseas Technicians for three major projects with MOD.
- Upgrading the main file quota for the company at MOSA 50 employees addition
- Issuance of 44 work permits on the main file ( Administration file )

I was recommended by M.A. Al Kharafi management to join Al KHarafi National team reporting to Administration Manager. Span of control include 4 representatives Company head count over 9000 employees
Major Responsibilities:
- Handling day to day administration formalities related to government bodies
- Coordinating with HR unit regarding the status of the registered manpower.
- Registration of new government projects at Social Affairs & Obtain the visa quota.
- Preparing the necessary documents for clearance of completed projects & release L/G.
- Preparing the monthly payroll statement to be submitted to Social Affairs.
- Registration of Kuwaiti manpower at social affair & Social Security.
- Preparing the necessary documents for Traffic Dept. & all the Local Authorities.
- Preparation of the required documents for residency renewal/cancellation and absconding cases.
- Updating the government projects records. Total (35) projects with a work force around 8000 employees

Reporting to the Deputy Project Manager the project head count head was over 12000 employee
Major Responsibilities Includes:
- Administrating Documentation and archiving Program. (View Wise Program)
Dealing with more than 130 of Document Types
Using more than 614 Index Fields and 510 Folders
- Handle all administration and personnel daily work for about 700 daily labors including: attendance, hiring, disciplinary actions, residency formalities, Payroll and leave,
- Coordination between head Office and the project staff

- Hiring and Termination process for the company staff
- Calculation of monthly payroll, Leave, indemnity, overtime.
- Calculations of commission & incentive
- Registration of manpower at the social security authorities
-Updating and renewing Insurance policies.
- Managing purchase orders and supplies pertained to Administrative services
- Managing purchase orders and supplies pertained to Administrative services.