Head of General Purchasing
Qatar Petrochemical Company QAPCO
Total years of experience :23 years, 9 Months
• Led the General Purchasing Section responsible for handling non-technical Departments purchasing requirements within the Company.
• Maintain records of POs and Contracts placed showing delivery receipt and payments status to ensure full purchasing cycle properly followed and closed.
• Played a key role in leading a procurement excellence plan for General Services and Public Relations Departments existing Contracts, by developing the Scope of Works targetting to improve the work, optimise the synergies and reduce the costs, and issued new Tenders with the improved Contract Strategy causing a major reduction in quantities, unit rates and total amounts.
• Achieved major cost reduction and discounts, using prpoer strategies and different negotiation leverages in all Tenders related to the Company’s new Headquarter, starting from the building Lease Contract, and including all other related Contracts such as Interior Designing, Civil & MEP Main Contractor, IT and Furniture Contracts.
• Main Purchasing Categories handled: Facility Management, Professional Services, IT Services, Events and Exhibitions, Prints and Publications, Accommodations, and Transportation.
• Operating the SAP ERP Software.
KEY STRENGTHS
* Team Leadership
* Creative thinking and problem solving
* Future demands forecast
* Sourcing Methodology Knowledge
* International Experience
* Financial Management
* Strategy Development and Implementation
* Negotiation Strategy
* Cost Monitoring
* Major Suppliers and Service Providers performance evaluation
* Excellent judgmental and decision-making
* Resourceful, well organized, dependable, efficient and detailed oriented.
* Strong oral and written communication skills
* Ability to identify, propose, update and implement new procedures and processes
* KPIs, Metrics, and Analysis skills
* Capturing significant savings and improving the quality
• Responsible of all Qatofin and QAPCO Commercial and Marketing Group Purchasing Requirements, including Seafreight Shipping Lines Tenders/Contracts, Ethylene Contract of Affreightment COA, Selling of Polyethylene Product Trash, Shipping from various Global W/H .. etc. Improved the Tendering process and strategies, led the Techno/Commercial Evaluations and negotiation meetings with Shipping Lines.
• Managed Qatofin and QAPCO Public Relations Purchasing requirements including Organizing Events, Exhibitions, Ceremonies, Publications, Prints and Gifts requirements, requested a yearly Event Calendar Plan, organized the requirements and launched half yearly collective Tenders.
• Member of Qatofin Tender Committee.
• Handling all Qatofin Purchase requirements, major Contracts and Long Term Blanket Purchase Agreements BPAs’ for supply of plant’s chemicals, raw materials, catalyst, jetty equipments, lab equipments, and any other item not included in the EPC contract signed with the Project Contractor.
• Develop all tender documents including relevant contract/agreement documents.
• Prepared the detailed Commercial Evaluation to highlight the best offers based on the value for money and cost of ownership, undertook negotiations with shortlisted bidder with pre-set target based on the product cost and fair market value, and considering all extra costs and additional benefits for the Company.
• Present the subjects to the appropriate Tender Committee with recommendations of Award for final approval.
• Follow-up closely to ensure the effective execution and on-time delivery.
• Perfect working knowledge of Tendering Procedures/Contracts and Agreements Legal and Commercial Terms & Conditions, Legal Understanding, Contracts Administration and Settlement of Disputes to the best interest of the Company.
• Operated the Oracle ERP system as super user.
• Major Projects: QAPCO LDPE3 Inauguration Ceremony, PR Exhibition Stands and Gifts, New Doha Office Internal Design, IT and Furniture Contracts, QAPCO/Qatofin/QCHEM Sea freight Shipping Contracts, World Petroleum Congress participation, Ethylene Contract of Affreightment (COA).
• Handling all Qatofin Purchase requirements, major contracts and long term price agreements for supply of plant’s chemicals, raw materials, catalyst, jetty equipments, lab equipments, and any other item not included in the EPC contract signed with the Project Contractor.
• Work in close coordination with the Operations and Project team.
• Prepare and/or develop all tender documents including relevant contract/agreement documents.
• Dispatch the approved tender documents to potential vendors (for limited tenders) or publish in the newspaper (for open tenders).
• Participate in the technical evaluation and attend all clarifications meetings with the technically qualified bidders, to discuss technical/commercial clarifications, contract terms and conditions.
• Prepare the proposal to the appropriate Tender Committee for final approval and/or recommendations, and then arrange for the award and signing the contract with the successful contractor.
• Follow-up work/supply progress, bank guarantee presentations and invoice payments in accordance with contract milestones, till final receipt and acceptance of the work/supply.
• Perfect working knowledge of Contracts/ Agreement/ Tendering Procedures, Legal and Commercial Terms & Conditions, Legal Understanding, Contracts Administration and Settlement of Disputes etc..
• Represented Qatofin as a key user in reviewing, evaluating, and finalizing the new Oracle ERP system.
• Major Projects: Qatofin Inauguration Ceremony, QAPCO LDPE2 Stone Laying Ceremony, Supply of New Mobile Harbour Crane and 3 Straddle Carriers, Yard Management System Project, Supply of all Qatofin Lab Equipment, and Qatofin W/H Sprinklers Project.
• Searches and identifies potential and reliable suppliers and service providers locally and overseas.
• Prepare, RFQs, Tender documents and Contract documents.
• Issue tender documents for launching in newspapers for open bids or dispatches it to selected vendors depending on its nature.
• Evaluates vendor’s commercial offers including preparing comparison sheets, outlining price, terms, conditions, specifications.
• Negotiate prices, payment terms, deliveries and other terms & conditions with successful contractor in order to obtain the most favorable terms for the Company, then award the subject accordingly.
• Follow-up, do expediting for all steps, update the status report and issue quarterly detailed report.
• Ensuring inventory levels are adequate for the business.
• Perfect knowledge of Oil and Gas OEM, major suppliers and service providers.
• Good technical background gained from the years of experience, including clear understanding of the nature of the Plant major/critical parts and equipment.
• Operated the Immpower Software.
• Obtained course in “Effective cost management in purchasing - IIR Dubai”.
• Receive and process Foreign Purchase inquiries and Tenders.
• Responsible of the whole Foreign Tendering Process.
• Negotiate with suppliers to reach best terms and conditions then settling payments through Banks.
• Very Good Technical background gained from the years of experience.
• Operated the ORACLE software networking in the Purchasing Department.
• Created a complete vendors register as a key reference for the Purchasing Dept.
Bachelor Degree in Commerce. Alexandria University. Egypt. Major: Accounting. English Section, Grade: Good (75%).
