Purchasing Representative
AL IMRAN A/C SPARE PARTS LLC
Total years of experience :12 years, 3 Months
Preparation of Purchase order, Proforma Invoice, Export Tax Invoice, Packing list, Certificate of
Origin, Import Permits (MOCCE, ESMA, FANR), Quota, Customs Exit Papers, D/A & D/P Documents. Track & Monitor shipments.
Maintains the purchasing departments administrative records and data's in a shared files, like Artworks, COC, MSDS, Analysis Reports, Goods in transit, Goods in Orders & Productions, Goods available at China warehouse, Goods in transit from factories to China Warehouse. Reconcile GRN with PO.
Negotiates With Local Logistics Service Providers for Ocean freights LCL & FCL, Cross Stuffing's, Re-exports, BL Switching & Amending Bill of lading.
Arranging For Delivery Orders Collections, Customs Clearance, Acceptence Letters, Couriers, Attestations MOFA, Consulates, SOC iso Tanks/Container Returns.
Control & Maintain Stock Levels and Place Orders. Remind Accounts Departments with Payment Preference Order & Due's. Vendor management & Price Negotiations.
Being main point of contact between China Office & Dubai Warehouse, Dubai Outlets and provides them necessary supports.
Supporting the Purchasing Manager & Finance Manager in all elements of administration to ensure its smooth running and functioning.
Calculate EOQ/Optimal Order Quantity for each stocks With & Without Back Orders. Effects of
lead time., Determine Re Order Level, Calculate Reorder Quantity.
Oversee inventory and supply chain management according to company guidelines. Keep updated inventory records (including daily shipments.)
Respond to sales inquiries and Prepare Local purchase orders; collect and analyze data to determine appropriate order quantities; process orders for shipment. Placing orders to replenish merchandise as needed. Ensure purchases do not exceed budget.
Maintain updated and accurate records of inventory, including transfers and cycle counts.
Develop and implement improvements to existing operational procedures in order to maximize efficiency and cut operations costs.
Track rates of accuracy, purchase and return as well as defective items to inform management. Forecasting supply and demand to prevent overstocking and running out-of-stock (OOS).
Assist in freight forwarding activities (Import-Receiving Original Documents From Clients &
Collecting Do's & For Export-Packing, loading, Cross-Stuffing Etc.
Provide support to manager & director while Take survey for house & Office Shifting Projects. Consolidate loads with a common destination to reduce costs to individual shippers.
Manage Schedules for Pickups & Delivery of Goods. Maintain Lorry & Drivers Trip Records, Drivers AirPort & Seaport Passes, Vehicle's Passes, Vehicles PUSPAKOM(Inspection) Reports. GPS Reports Bonded Trucks Licenses, Bank Guarantees.Customers Master Data Files Etc..
Maintain & Manage Subscriptions of business Profiles such as MATRADE, SKM, NORTHPORT, WESTPORT, KLIA, TRADENET Singapore, Shipping Lines Etc.,
Booking For Fumigations & Lashings. Arranging Unskilled Labors For Cross-Stuffing & Shifting Jobs.Provide Support for Warehouse Assistant to Count & Calculate, Wrapping Etc.,
Preparing Quotations, Provide Support for First Time importers about duties, regulations, etc. By refers with Customs Department Operation code books. Co-ordinate With hauliers For Laden & Empty Delivery & Pickup.
Work in partnership with most Valuable Key Clients Such as Chopard, AirAsia, Jebsen & Jebsen, Triangle, Midas Utara, Altec Industries, Connect plus, Frazers, Bovet Services Etc.,
Managing the POS & Bar codes system, creating Barcodes & Labeling. Record Purchases, Prepares
Credit Sales Invoices. Monitor stock levels and Re-order as when required.
Deposit Daily Cash Sales Into Bank Account, Prepare Payment vouchers & Cheques For Suppliers.
Operating cash registers, managing financial transactions, and balancing drawers & Card Swipe Machines.
Follow Up For Due Payments. Support month-end and year-end close process. Analyze sales and revenue reports and make forecasts.
Greeting customers, responding to questions, improving engagement with merchandise and providing outstanding customer service. Introducing promotions and opportunities to customers. Cross-selling products to increase purchase amounts.
Provide Translation Support Between Customer and Our Tailors.
Manage & Organize Over all store operations and allocate responsibilities to Personnel