MAILYN VILLANUEVA RODRIGUEZ

• Supported Partners and Directors in delivering client-facing projects across
government and corporate sectors.
• Coordinated proposals, presentations, and events, contributing to successful
bids worth millions in revenue.
• Managed confidential scheduling, travel, and client correspondence with
precision and discretion.

• Partnered with the Chief Researcher to drive operational excellence across
advanced aerospace and space research programs.
• Established PMO governance frameworks, ensuring timely delivery of
milestones and compliance with institute standards.
• Streamlined reporting cycles, reducing turnaround time by 30% through
automation and structured workflows.
• Coordinated multi-stakeholder engagements, including government entities,
international research partners, and vendors.
• Managed confidential executive correspondence, complex travel schedules,
and high-level board presentations.

• Supported senior project directors in overseeing multi-billion-dollar oil &
gas infrastructure projects.
• Implemented office management systems that improved document control
efficiency by 25%.
• Coordinated executive travel, logistics, and stakeholder communications across
Saudi Arabia and UAE.
• Facilitated alignment between contractors, consultants, and government
authorities to ensure project compliance.

• Delivered strategic support to the CEO, managing board materials, investor
relations, and Ministry of Health engagements.
• Oversaw accreditation readiness, ensuring compliance with healthcare
regulatory standards.
• Organized executive meetings and events, strengthening relationships with key
stakeholders and partners.

Reports directly to Bin Omeir Medical Group CEO
• Completes a broad variety of administrative tasks for CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEOs schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the CEOs time and office.
• Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to CEOs programmatic initiatives.
• Provides a bridge for smooth communication between the CEOs office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEOs ability to effectively lead the company.

Manages the Project Manager diary/schedule in coordination with AOC Global EA
• Screens and prioritizes incoming calls I visitors to ensure the and Project Manager and his staff are advised of current issues.
Facilitates implementation of directives and projects and monitors the progress of these directives or projects.
• Prepares draft letters, memos, presentations and reports for Project Manager.
• Coordinates the events, schedule and important information to the Project Manager Coordinate with the Global EAs regarding activities, directives and matters related to the operations of the concerned offices and departments .
• Assistant to Program Manager during his visit to Abu Dhabi, UAE
Organizes and schedules meetings, notifies attendees of location and timing, takes minutes of such meetings and follows up on action items.
Demonstrates high level of ability using MS Office and other pc applications • PowerPoint, Word, Excel, Visio and SAP. Other duties as assigned by the Program Director and Project Manager

• Provided interim executive support during organizational restructuring.
• Coordinated board meetings, project documentation, and CEO communications
to maintain continuity.

• Supported senior leadership on landmark infrastructure and cultural projects
valued at over $1 billion.
• Managed project governance, document control, and stakeholder engagement
across multinational teams.
• Coordinated logistics for site visits, government approvals, and client
presentations, ensuring seamless delivery.

Key

Executive Support & Strategic Coordination
• Managed calendar and travel across global engagements, board meetings, and
high-level stakeholder interactions.
• Prepared executive briefings, board packs, and performance dashboards
synthesizing inputs from Finance, Operations, and Strategy teams.
• Acted as liaison between executives and internal/external stakeholders
including government entities, investors, and senior leadership.
• Oversaw confidential correspondence, contracts, and regulatory submissions
ensuring accuracy, compliance, and timely delivery.

Operational Excellence & Governance
• Led coordination of strategic initiatives including transformation programs,
accreditation readiness, and executive retreats.
• Maintained governance trackers, KPI dashboards, and organizational charts to
support decision-making and reporting.
• Supported recruitment, onboarding, and induction of senior executives and
medical professionals, ensuring cultural alignment and seamless integration.
Stakeholder Engagement & Event Management
• Organized high-profile events and engagements including board meetings,
Ministry visits, investor roadshows, and exhibition.
• Managed vendor relationships and procurement workflows in collaboration
with Finance and Supply Chain teams.
• Facilitated cross-functional collaboration across departments to ensure
alignment with executives priorities and organizational goals.

Organising meetings and logistics related to meetings which includes ensuring all material is prepared and documents collated to a high standard, and sent out to participants before meeting
• Diary Management
• Making travel arrangements
• Office Management duties including:
• Typing correspondence including meeting requests, email drafts, letters, collating weekly and monthly management reports, reports, data analysis and research
• Assisting Heads of Department/Senior Managers with administration where necessary on an ad hoc basis