ماجد المحارب

• Manage the daily schedule of meetings, appointments, and other
engagements to enable the Vice President to organize his work day
effectively.
• Manage logistics and other travel related arrangements as and when
required for the Vice President.
• Manage and coordinate events, meetings and other forums that are
required to be organized.
• Coordinates events and executive meetings, from recurring staff
meetings, to Town Hall meetings. IT coordination, and all other
support required for these various events and meetings.
• Provide backup support for other administrative personnel.

• Maintain professional client relationships, guest services and office
protocols.
• Maintain electronic and paper records ensuring information is
organized and easily accessible.
• Follow-up with other departments on next steps and requirements as
per the meeting minutes.
• Coordinates office management activities.
• Prepare reports, memos, letters, and other documents, using word
processing, spreadsheet, database, or presentation software.
• Perform general office duties such as ordering supplies, maintaining
records management systems, and performing basic bookkeeping
work.

• Manage personal business for the parties concerned to take the
necessary scale and coordination arrangements with other
departments and customers.
• Ensuring travel plans and managed effectively and efficiently and do
all the logistic.
• Communications management, and e-mail correspondence,
information gathering and reporting.
• Coordination with staff and stakeholders to ensure that information
required to be prepared. and submitted to the managers, agents,
Directors-General before their meetings.
• Coordination with the departments / agencies concerned in order to
obtain any additional reports, information, and research.
• Develop guidelines for the submission of documents and follow-up
documents and ensure the proper implementation of these
guidelines and ensure the protection and security of files and
records on a continuous basis.
• Use a range of office software, including e-mail, spreadsheets, and
databases.
• Development and implementation of new administrative systems,
such as records management.
• Registration office expenses and budget management.
• Organizing, planning offices and the preservation of stationery
supplies and equipment.
• To maintain the state of the office and arrange for the necessary
reforms.

• Provide efficient administrative and office management services to
the, ensuring work is completed effectively and efficiently within
agreed timescales meeting high standards.
• Organize, maintain and update diary, appointments, arranging
meetings, seminars and conferences as required, including booking
hospitality, venues, transport, and taking minutes of meetings or
typing letters based on verbal instructions or written notes; -
Arrange meetings as required, circulating papers and follow-up
action points where necessary;
• Receive and make telephone calls on behalf of the Director as per
instructions.
• Assist in the preparation of presentations as requested.
• Protect confidentiality of information obtained during the course of
secretarial duties.
• Perform other related duties as needed upon request by the and
other Directors where required.

• Process, verify, and maintain personnel related documentation,
including staffing, recruitment, training, performance evaluations,
classifications, and employee leaves of absence.
• Explain company personnel policies, benefits, and procedures to
employees or job applicants.
• Record data for each employee, including such information as
addresses, weekly earnings, absences, amount of sales or
production, supervisory reports on performance, and dates of and
reasons for terminations.
• Gather personnel records from other departments or branches.
• Examine employee files to answer inquiries and provide information
for personnel actions.
• Answer questions regarding examinations, eligibility, salaries, and
benefits.
• Compile and prepare reports and documents pertaining to
personnel activities.