Sr. Administrative assistant
Confidential
Total years of experience :19 years, 9 Months
* Maintain professional client relationships, guest services and office protocols.
* Maintain electronic and paper records ensuring information is organized and easily accessible.
* Follow-up with other departments on next steps and requirements as per the meeting minutes.
* Handle information requests.
* Manage spreadsheets.
* Coordinates office management activities.
* Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
* Coordinate daily calendars of senior managers.
Working in Vice Minister office.
* Manage personal business for the parties concerned to take the necessary scale and coordination arrangements with other departments and customers.
* Ensuring travel plans and managed effectively and efficiently and do all the logistic.
* Communications management, and e-mail correspondence, information gathering and reporting.
* Coordination with staff and stakeholders to ensure that information required to be prepared. and submitted to the managers, agents, Directors-General before their meetings.
* Coordination with the departments / agencies concerned in order to obtain any additional reports, information, and research.
* Develop guidelines for the submission of documents and follow-up documents and ensure the proper implementation of these guidelines and ensure the protection and security of files and records on a continuous basis.
* Use a range of office software, including e-mail, spreadsheets, and databases.
* Development and implementation of new administrative systems, such as records management.
* Registration office expenses and budget management.
* Organizing, planning offices and the preservation of stationery supplies and equipment.
* To maintain the state of the office and arrange for the necessary reforms.
*Provide efficient administrative and office management services, ensuring work is completed effectively and efficiently within agreed timescales meeting high standards.
*Organize, maintain and update diary, appointments, arranging meetings, seminars and conferences as required, including booking hospitality, venues, transport, and taking minutes of meetings or typing letters based on verbal instructions or written notes; - Arrange meetings as required, circulating papers and follow-up action points where necessary.
*Receive and make telephone calls on behalf of the Director as per instructions.
*Assist in the preparation of presentations as requested.
*Protect confidentiality of information obtained during the course of secretarial duties.
*Perform other related duties as needed upon request by the and other Directors where required.
*Carry out all other duties in the area of Administration work as and when requested.
القيام بتنظيم وتنسيق الوثائق الخاصة في الوزارة بشكل عالي الدقة.
Organize, coordinate and document archives of the ministry in the central high accuracy.
* Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, performance evaluations, classifications, and employee leaves of absence.
* Explain company personnel policies, benefits, and procedures to employees or job applicants.
* Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
* Gather personnel records from other departments or branches.
* Examine employee files to answer inquiries and provide information for personnel actions.
* Answer questions regarding examinations, eligibility, salaries, and benefits.
* Compile and prepare reports and documents pertaining to personnel activities.
The work was received through requests from customers, and the order of applications and work on the outstanding service to customers.
* Course in the development of supervisory skills. * Course in cash management. * Course in Customer
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