Office Administrator / Receptionist / Secretary to the Exec.GM,Admin & Finance Manager & Factory Mgr
Kempe Engineering (RAK) LLC
Total years of experience :10 years, 0 Months
Kempe Engineering (RAK) LLC
(Middle East Head Office of the Kempe Group)
P.O. Box: 6359, Ras Al Khaimah, United Arab of Emirates
March 16, 2008 - April 8, 2012
Working as Office Administrator
Role: • Performed variety of administrative and extra works that may be confidential or urgent requested by the different top level managers (Executive GM, Finance & Admin Manager, Factory Manager, and Operations Manager) and visiting head office (Australia) senior managers;
• Monitored and supervised duties and responsibilities of appropriate staff to ensure that day to day functions are carried out;
• Coordinated, organized and supervised all on and off site meetings including the scheduling of transportation and travel arrangements and associated paperwork for participants and staff;
• Managed the airport transfers, hotel accommodation and other needs of Kempe clients, guests and staff;
• Managed the purchase and inventory control of office expendable and supplies;
• Maintained and managed files and contact databases, as well as legal documentation for Kempe Engineering (RAK) LLC. This includes organizing all documents and obtaining appropriate signatures, when required;
• Served as the receiver of important mail, documents and ordered items delivered to the organization's address;
• Assisted HR Department in database maintenance and other functions requested by the Coordinators (HR & Recruitment) and Regional HR Manager;
• Performed public relation and liaison functions for Kempe with RAKIA (Ras Al Khaima Investment Authority) with regard to employee visa processing in the absence of the PRO and whenever necessary.
Jerry Varghese Global Recruitment Services
P.O. Box: 23343, Dubai, United Arab of Emirates
April 2, 2006 - February 2008
Worked as Executive Secretary to the Managing Director
Role: • Develops and maintains various filing and record management systems
• Performs various secretarial and support tasks that are highly confidential.
• Performs public relations and liaison functions in behalf of the Managing Director; liaised between the management and other departments; transmit directives/instructions/assignments and follow-up on status of the assignments.
Light Rail Transit Authority
Aurora Blvd., Pasay City, Philippines
August 30, 2003- February 28, 2006
Worked as Senior Industrial Relations Management Officer B
Role: • Heads the implementation and information dissemination of several training programs and human resource development projects;
• Evaluate training needs of LRTA personnel and organizes seminars and training-workshops according to these needs;
• Formulates, drafts, revises personnel policies as per Civil Service Commission guidelines and requirements;
• Conceptualizes the orientation and reorientation program of newly hired and contractual employees;
• Drafts correspondences and various memoranda for inter/intra-office communications;
• Organizes socio-cultural affairs of the Authority;
• Acts as Secretariat to the Administrative Fact-Finding Committee.
Light Rail Transit Authority
Aurora Blvd., Pasay City, Philippines
November 08, 2002- August 30, 2003
Worked as Administrative Assistant to the Administrative Manager
Role: • Assists the Administrative Department Manager with Line 2 matters like: o Prepares the logistics needed for consultation and coordination meetings held with the foreign contractors, consultants and with LRTA project supervisors;
o Prepares and/or encodes memoranda
• Assists the Secretariat to the Administrative Fact-Finding Committee;
• Performs public relations and liaison functions in behalf of the Administrative Manager; liaised between the management and other departments; transmit directives / instructions/ assignments and follow-up on status of the assignments.
• Assists the organization Chapter President with matters like:
o Preparation of the logistics needed for consultation and coordination meetings held with the other member companies
o Preparation and/or encoding of memoranda
• Performs public relations and liaison functions in behalf of the Chapter President; liaised between the management and other departments; transmit directives / instructions/ assignments and follow-up on status of the assignments.
* BS Education Major in English 1987-1990 *All requirements and subjects completed except for the thesis.
B.S. Commerce Major in Management