Manasy Veetinal Thomas

Timely preparation of quotations, price estimations and agreements.
Sending quotations and catalogue through email and maintain communication with the clients.
Arrange approval for the estimations and agreements from Division Manager, CFO and CEO.
Maintain file and keep record of pre-sales and after sales documents.
Communication with principles through phone and email for placing order.
Configuration of specification and drawing through Orona online tool CCO.
Obtain drawing confirmation and material requisition from the clients.
Prepare FPO, LPO and gets approval from the department heads.
Plan and schedule delivery of lift materials.
Raise invoices, issue cash and cheque receipts as and when the payment is made.
Follow up with clients on sundry payments and outstanding payment for the invoices raised.
Coordination with the technical and sales staff in the division.
Support the Division Manager for all operational issues.
Support accounts department by providing required information on time.
Record and maintain service reports and maintenance logs.
Prepares spare parts quotation and Maintenance contracts and gets it signed by Division Manager
Coordinate with the logistics for timely collection and delivery of materials.
Maintain records of enquiries and order files.
Drafting letters and preparing product presentation.
Maintain attendance record of office staffs and field staffs. Prepare and submit the attendance report to the HR.
Keeps record of all the International calls made through the division
Plan and issues stationary and other consumables in the division
Prepare reports and minutes of the monthly review meeting.
Attend to sales enquiries or breakdown calls received in the office.
Regular updates on the status of inquiries received and project

Recruiting and staffing logistics.
Performance management and improvement tracking systems.
Employee orientation, development and record-keeping.
Assisting with employee relations.
Company-wide committee facilitation and participation.
Company employee communication.
Compensation and benefits administration and record-keeping.
Management and development of all employee services.
Maintaining employee files and the HR filing system.
Assisting with the day-to-day efficient operation of the HR office.
Searched for new clients who might benefit from company products or services and maximized client potential.
Negotiated contract terms and conditions to meet both client and company needs.
Calculated and prepared client quotations, provided product education, and after-sales support services.
Managed the sales and inventory of the products.
Handled entire business record-keeping electronically in traditional method and maintained all technical and commercial documents in office.
Planned material delivery to sites according to client requirements.
Prepared sample drawings for customers in Illustrator
Provided timely supervision on-site
Followed-up for the payment and collection of payment on time.
Kept track of the regular hours and overtime hours of employees.

Help build the Administration division in Kerala branch from scratch along with the management.
Organised and coordinated the recruitment and selection of new staff.
Supervised HR administrative activities to include new staff paperwork, employee status changes, employee relation issues and employment terminations.
Monitored employment legislations.
Keep regular tracks of the entire inventory.
Coordinated with the other national branches to develop strategies to best support their business requirements including staffing, organization development and succession planning requirement.
Handled the business record-keeping electronically and traditional method.
Prepared monthly report on Human Resource.

Spoke with customers to obtain news informations
Helped few times with the newspaper page layout planning
Prepared small news works and photo captions under the supervision of Mr. Robert Smith

news structuring skills under Mr. Sree Bhat
Prepared Business news to upload in the online portal
Wrote articles for Trade Arabia online portal, Gulf Industry magazine, Gulf Construction magazine and Oil and Gas (ONG) newsletters

Official of function
Hosts the ceremonies and take charge of momento and award presentations
Hosts the Press Club meets during the shows
Interacts with foreign delegates to make them feel close to home and fulfill their needs