Secretary/Document controller/Administrative Assistant
Contraco W.L.L
Total years of experience :5 years, 10 Months
Presently working with Arabian Business Innovation Services Co. Ltd., Riyadh, KSA as Administrative Assistant.
Worked with M/s. Contraco WLL, a renowned ‘A’ grade ISO 9001:2008 certified Construction Company in Doha, State of Qatar since 13th April 2005 and till date.
My duty was assigned my service to their Electrical Division as Secretary/Document Controller.
• Serve as secretary to the assigned supervisor; greet visitors and answer telephone, provide information; keyboard correspondence and related matters; prepare and maintain files and records.
• Prepare general correspondences, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.
• Answer correspondence as directed by supervisor.
• Maintain appointment calendar, schedule appointments, conferences, and meetings.
• Check and review a variety of data for accuracy, completeness and conformity to established standards and procedures.
• Collect and prepare data for records and reports.
• Maintain records and generate appropriate reports.
• Compile and produce statistical information and reports.
• Make arithmetical calculations.
• Requisition supplies and materials for office and office copy equipment.
• Receive, sort, and process mail.
• Maintain filing system as required by supervisor.
• Operate standard office equipment to include word-processing and data processing equipment, copiers, laminators, etc.;
• Maintain confidential information of office related information.
• Segregate documents, letters and distribute among the concerned
• Maintain records of document distribution and ensure availability of relevant issues of the appropriate documents at all concerned locations.
• Generate Tender enquiries subcontractors, suppliers etc.
• Assist the concerned officer to prepare the tender submission.
Experience in India:
Worked as secretary as a renowned organization M/s. Permanent Magnets Ltd, Mumbai a medically oriented manufacturing company. Period of service 2003 to 2005.
• Entire correspondence as per the direction of principals.
• Answered telephones, directed calls and took messages.
• Arrange conference/meeting with customers.
• Operated office machines, such as photocopiers and scanners, facsimile machines, and personal computers.
• Maintained and updated filing, inventory, mailing, and database systems, either manually or using a computer.
• Opened, sorted and route incoming mail, answered correspondence, and prepared outgoing mail.
• Reviewed files, records, and other documents to obtain information to respond to requests.
Worked as secretary as a renowned organization M/s. Joseph & Associates, Mumbai a Solicitors company. Period of service 1998 to 2003.
• Entire correspondence as per the direction of solicitors.
• Answered telephones, directed calls and took messages.
• Arrange conference/meeting with clients.
• Operated office machines, such as photocopiers and scanners, facsimile machines, and personal computers.
• Maintained and updated filing, inventory, mailing, and database systems, either manually or using a computer.
• Opened, sorted and route incoming mail, answered correspondence, and prepared outgoing mail.
• Reviewed files, records, and other documents to obtain information to respond to requests.