SAP HCM Data Controller(AlQuwa HR Shared Services)
Al Kifah Holding
Total years of experience :12 years, 10 Months
Coordinating with Business Units HR and managing Organizational
Management in SAP (For Creating and Maintaining Org Unit, Position, Cost
Center & Reporting structure) based on the approved Organization Structure
and Manpower Plan from Corporate HR
Supporting long-term business goals with a Strategic HR Framework around the
key elements of attract, retain, build, engage, excite and transform
Formulating strategic annual business plans, collaborating with senior
management for successful manpower planning, resourcing and deploying
expansion
Analyzing HR & administration processes, streamlining systems, focusing on
improving processes to promote reliability, increase simplicity and enable
scalable growth
Supervising time-office operations, payroll processing & compliance functions
and ensuring nil gaps across audits
Advising the top management team on critical issues such as culture,
productivity, talent and employee management trends through HR metrics and
reporting Managing Employees Master Data Creation in SAP and keep up to date (i.e. Ensure that all the info types, fields required for
Statutory Compliance and Integrated System are properly maintained)
Handling Mass Upload in SAP by using LSMW and Fast Entry Transaction Codes
Providing monthly reports from SAP to the Payroll Team, Management & Business Units based on their requirements
Ensuring that the Helpdesk tickets related to HCM & Payroll are resolved within the timeline mentioned in SLAs
Providing training for End Users in Business Units related to SAP HCM and giving User Manual
Initiating tickets in Solman for new enhancement or any issues related to HCM/Payroll and follow-up with Consultants until the solution is proposed
Managing monthly Payroll Process in SAP such as collecting timesheets from different business units, uploading absent days, vacation, OT, Additional payments, processing payroll, disbursing the Salary Report to HR in Business Units for final approval and sent to Finance for Salary Payment
Supervised a team of 5 Personnel Department Staffs and oversee all personnel and administrative tasks.
Responsible for Recruitment process of expatriates in order to collecting Job Description from department heads, providing to consultants, receiving Cv’s, screening, shortlisting, scheduling interviews, salary negotiation etc.
Coordinating with Government Relations & Consultants for Visa Process of the selected candidates outside Saudi Arabia.
Arranging Flight Tickets, Transportation, Accommodation, Email, IT Assets & Bank Account for new employees by coordinating with internal team, bank and vendors.
Issuing Employee Number for new employees and making sure to register them in GOSI and Medical Insurance.
Managing Organizational Management in SAP (Creating and Maintaining Org Unit, Position, Cost Center & Reporting structure) based on the approved Organization Structure.
Managing Employees Master Data Creation in SAP and keep up to date (i.e. Ensure that all info types, fields required for Statutory Compliance and Integrated System are properly maintained).
Auditing Organization Structure and Employees Master Data on regular basis and update based on the management requirement.
Ensure that the employees Personnel files/documents are archived in DMS properly and updated regularly. Also provide employee documents for Auditing purpose based on the request.
Generate Reports and provide to the Management from SAP regarding new hires, separated employees, Iqama Renewal, vacation etc.
Processing employees monthly payroll in SAP (Negative Time Management) by collecting time sheets, uploading absent days, vacation, OT, recurring payments, additional payments.
Providing Salary Reports to factories in order to check and confirm before taking final approval from management and submitting to finance department for disbursing salaries.
Assisting finance department in payroll posting in SAP, uploading Salary files in Bank system etc.
Receive Bank files on monthly basis from finance department and make sure to upload it in WPS with the support of HR team. Also provides justification in case if there are any queries from Labor office.
Issuing Employees Pay Slip on monthly basis and resolving queries regarding the payroll, vacation, tickets etc.
Conduct skip level meetings with the employees on regular basis and responsible for the timely closure of all the issues.
First point of contact for disciplinary, grievance & performance management issues that arise in factories.
Taking initiative in the Grievance & counselling employees in regards to their Personal & Professional issues.
Managing issues on facilities, admin, health and safety. And ensuring the curative measures are taken up for the feedbacks provided.
Formulate and publish organizational guidelines, policies and other information for the employees to ensure transparency. (Internal Communication)
Monitoring attrition and implementation of retention strategies.
During SAP HCM (ECC) implementation, successfully coordinated with Consultants and provided them with the requirements from HR Department.
Verified the Blueprint, Training Manuals and provided valid inputs, changes based on the Organization Requirements.
Provide training to End Users on SAP HCM.
Coordinated with Consultants for testing, highlighting errors and ensures that the provided requirements are fulfilled before Pre/Post go live.
Handled employees strikes and resolved issues by coordinating with Factory Managers and Management.
Processing Full and Final Settlement and separate employees in SAP.