Secretary
Al Reyami Interiors
Total years of experience :12 years, 6 Months
in Interior Fit-out and office furnishing products.
Functioning as a point of contract for the Business Unit/ Department
Provide high-level administrative support by preparing management reports
Manage Director-Operations Calendar
Co-Ordinate and Organize for a variety of meetings, internally and externally,
Assembling appropriate material, as required to ensure the smooth running of these meetings, keep the meeting minutes organized and following up on action notes.
Preparing monthly / weekly presentation and, CRM reports, consolidating reports prepared by sales team etc.
Prepare and follow up on internal administrative forms and procedures.
Cordinate events and travel arrangements etc.
Sort and distribute incoming correspondence, including faxes and emails.
Respond to customer queries, sales leads through smart-track software/emails
and assigning to the sales personnel, ensure sales respond to the client.
Assist and coordination in ‘Competency-based Assessment of sales team and training and development programs
Vendors payment follow-up internally.
Cambridge Educational Institute is one of the leading and renowned seller of Training companies and other related products.
Job Profile
Prepare daily reports, presentations and other important documents.
Set corporate and casual meeting.
Prepare the daily activity and important documents to be signed by the boss or the head officer.
Received and transfer important messages from clients and other important person.
Assist the boss or head officer regarding the department or company’s status by showing the documents and other important files.
Make and present presentations or proposals.
Communicates with clients, head officers and other business associates.
Create and distributes meetings minutes.
Confer with clients regarding project works or deals.
Encode and store important files or documents in computers.
for clothes line Magazine, which is a monthly magazine for the clothing textile industry .
Job Description
Assist in the planning and preparation of meetings, conferences and conference telephone calls.
Maintain an adequate inventory of office supplies
Respond to public inquiries
Provide word-processing and secretarial support
Type confidential documents on a word processing system
Supplier Invoice entry and preparation of supplier payments according to the payment terms and approval.
Preparation and control of payment vouchers.
Ensure monthly payments including office & staff utilities, vehicle, and other allowances are paid in time.
Control and management of Bank transaction. Weekly Reconciliation of Bank transactions.
Day to day work such as entering the invoices, Sub contractors & Clients payment certificates, payments and receipts .
Preparation and calculation of overtime & Salary for staff.
Prepare, circulate MOM of weekly review meet and follow-up on action notes.
Making travel and guest arrangements
Managing and coordinating of all supervisors and workers, subcontractors and suppliers
Managing of sales staffs, drivers and workers
Arrange Vehicles and drivers to make sure that works start on time.
Preparation of Enquiry, Quotation and all types of business correspondence
Assisting and coordinating for all documents submissions, follow ups NOCs,
fitout permit collections from Tecom, Deyaar DSOA and other authorities.
My Responsibilities as a Project Cordinator
Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is
accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site need.
Makes sure that controlled copies of latest approved documents and drawings are given
to the appropriate staff, subcontractors and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution
clearly.
Maintain the documents and drawings in the Document Control office under safe
Custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Education Qualification