HR-Administration Supervisor
Burjeel Hospital
Total years of experience :12 years, 3 Months
• Ensure the efficiency and effectiveness of all HR systems and processes both electronic and manual.
• Improve the HR and PRO documentation processes ensuring accurate, timely and seamless systems
• Review all manual processes and documentation with a view to transferring to electronic systems and minimize paper processing in both HR and PRO
• Management of the HR and payroll system (SAP) ensuring systems are in place, input is accurate and all HR Assistants are trained and familiarized with the system.
• Prepare flow charts for all integrated HR-PRO processes to enable all staff to understand the relationship and importance of integrated flow processes. This will involve recruitment processes including data flow, from the receiving of applications, interview results, employment offers, including salary determination, to the obtaining of visas and licenses.
• Supervise the preparation of all new employees HR files, the accurate filing of documentation and their storage, ensuring confidentiality and security at all times.
• Supervise the preparation and submission of all HR statistics and reports ensuring that all information is accurate and deadlines met.
• Undertake the performance appraisal (IPR) during probation and annually for HR Assistants.
• Assist and undertake duties given by Head of HR and Head of Recruitment consistent with the job description and level of responsibilities.
•Meet New Employees Human Resources Orientation i.e.: Permanent, Locum, Trainees, Residents and Transfer from other facilities.
•Ensures that new employees complete all relevant documents for them to be able to be paid.
•Control and assigning employee number/badge number.
•Updating/control the oracle system to be able not to issue the same number to different employee.
•Make sure employment contract are signed.
•Make sure that the information of the new employee data are updated in the system for analysis and reports that will be required in the future.
•Process promotions and transfers of the employees.
•Ensures confidentiality of information.
•Process, cancels Verify Leave Request Forms
•Flight booking for the departing employees.
•Liaise with Payroll Section regarding the Leave balance of departing employees.
•Covering for those staff that is going on vacation.
Duties and Responsibility
• Meet New Employees Human Resources Orientation i.e.: Permanent, Locum, Trainees, Residents and Transfer from other facilities.
• Ensures that new employees complete all relevant documents for them to be able to be paid.
• Control and assigning employee number/badge number.
• Updating/control the oracle system to be able not to issue the same number to different employee.
• Make sure employment contract are signed.
• Make sure that the information of the new employee data are updated in the system for analysis and reports that will be required in the future.
• Process promotions and transfers of the employees.
• Ensures confidentiality of information.
• Process, cancels Verify Leave Request Forms
• Flight booking for the departing employees.
• Liaise with Payroll Section regarding the Leave balance of departing employees.
• Covering for those staff that is going on vacation.
Secondary School: Jose Abad Santos High School, Manila Philippines High School Completed in 1984 Personal Background Passport # XX2045795
