mansoor othayoth

Working in Qatar Railways Company since April 2013 as Document Control Administrator

• Working in live electronic document management systems (Aconex)
• Registering of internal and external documents.
• Maintain document control registers / documents for incoming and outgoing project documents.
• Ensure that the latest revision and approval status of drawings is kept updated continuously.
• Maintain stick files in an orderly manner.
• Production of status reports for weekly / monthly meetings
• Ensure all hard and electronic copy distribution of controlled documents to focal point.
• Maintain documents for transmittal process for project documents.
• Expedite and maintain acknowledgements to transmittals
• Expedite responses to transmittals sent for review/comment.
• Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
• Follow procedures and update document control procedures when necessary
• Manage the electronic and hard copy filing of project related technical documentation.
• Scanning, creation of CD’s and file manipulation.
• Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Auditing
• Sending of Drawing Transmittals and Submittals.
• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Manage the document/drawing review process, Internal and External.
• Archiving data for historical purposes.
• Retention, archive and disposal of Project document according to the project status.
• Providing administrational support to the Quality Manager who in In-charge of Document Management

• Process and maintain incoming and outgoing Engineering and other documents.
• Retention, archive and disposal of Project document according to the project status.
• Coordinate with site in-charge & engineers
• Maintain customer and suppliers documents, hard copy document Library.
• Maintaining all kinds of records in computer statement & order placing.
• Coordination & follow up activities w/concerned Department
• Sending inquiry to different companies, buyers & supplier making comparative statement after getting quotation.
• Dealing with buyer & follow up with suppliers.

• Routine Office correspondence.
• Handling disciplinary matters/domestic inquiries.
• Recording, categorizing and screening of all job applications.
• Consolidating reports/recommendations and submitting proposals for necessary approval.