Assistant Purchasing Manager
Gulf Pharmaceutical Industries Julphar
Total years of experience :6 years, 4 Months
Designation Chronology:
• April 2010 - June 2014: Assistant Purchasing Manager
• June 2009 - March 2010: Senior Purchasing Officer
• March 2008 - May 2009: Purchasing Officer
• April 2005 - February 2008: Purchasing Coordinator
• January 1998 - March 2005: Plant Administration Clerk
Accomplishments:
Played a pivotal role in achieving cost savings, successfully negotiated with existing vendors accomplished deliverable results that affected the bottom-line of the organization in record time of 2 years, (reported to CEO): - price reduction for Clavulanate Potassium, Vancomycin HCL, Cefuroxime Axetil DC, Cetriaxone Sodium Sterile, resulting in total saving of AED 23 Million.
Served as Core team Member for SAP implementation program (Material Management Module), awarded with Certificate of Achievement by CEO and CFO of Julphar Group
Key Responsibilities:
Asst. Purchase Manager - Raw Materials at Gulf Pharmaceutical Industries.
Drive the procurement process by organizing and maintaining a central purchase facility of 14 plants, handling 1500 raw and bulk materials. Oversaw all elements of the procurement and supply chain management process, negotiated rates and terms with vendors to ensure best value for the company on all procurement activities.
Identify innovative solutions that support supply contracts optimization, improved quality, delivery, pricing and lead-times, in line with Corporate and departmental policies, procedures and quality standards.
Continuously evaluated existing suppliers, sought new ones to enhance services and reduce purchase cost, whilst maintaining quality.
Developed and streamlined current procedures and drove change and cost savings as well as ensured that all commercial, technical standards are followed and expediting all contractual formalities, initiating reporting procedures for materials management, suppliers, and inventory adjustment.
Identified opportunities for purchasing, procurement and contract management efficiencies for the company's benefit through demand/supply analysis, forecasting and cost analysis.
Firmly established & evolved to meet needs of the company, introduced structured procurement management systems, aligned to policies, standards & systems for administrative activities and reporting norms.
Created and implemented departmental KPIs, benchmarked, analyzed and made recommendations for the improvements of the Supply Chain and procurement function, delivered efficiency and effectiveness.
Focused on building effective supply chain partnerships, establishing and developing relationships to encompass both purchasing and supplier relationship management to control costs, quality and levels of services for all procurement activities.
Provided advice across all departments relating to all procurement, sourcing, supplier and contract management matters to maximize business efficiency.
Developed purchase teams to achieve alignment, interface with suppliers and internal cross functional teams to ensure flawless execution.
Ensured appropriate inventory levels are maintained - reviewing stock periodically, goods in transit and on order quantities, accordingly pre-pone or postpone deliveries to meet production demand.
Recommended strategies and scheduled tasks for maintaining sufficient stocks vs demand in order to avoid shortages and high stock, managed inventory levels to effectively meet delivery targets leading to growth in sales & profits.
Drove operational efficiency within the department by establishing level of safety stocks and min. order level, re-order level in view of lead time and classification of materials.
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Prepared purchase budget, conceptualized strategies to achieve inventory budget targets, data accuracy and cost control objectives.
Coordinated with Internal and external auditors from various organizations including ISO & MOH
Key Responsibilities:
Obtain import permits from Ministry of Health prior to import raw materials into UAE including controlled substances.
Coordination with Quality Affairs team for Vendor qualification documentation, review questionnaires and technical documents received from vendors.
Maintaining updated records of commercial contracts and API documents such as GMP, CEP, US FDA and Drug Master Files etc.
Providing Regulatory Affairs team, all API documents for Vendor registration with Ministry of Health as well as for the renewal of Certificate of Pharmaceutical Product (CPP).
Transformed and standardized processes for executing the Procurement Plan, provided inputs in development of specifications for equipment, products, supplies or substitute materials.
Manage challenging situations effectively under tremendous pressure on the most favorable terms and conditions and ensured smooth supply of material to meet production demands.
Produced regular reports on performance and provided comprehensive management information and in-depth analysis when requested including spend analysis (purchase records, progressive expenditure statement, vendor performance records), savings secured and potential savings for forecasts and budgets.
Kept abreast of developments in the field of procurement and external supply markets, and ensured that the procurement service operates in accordance with modern industry practice to take maximum advantage of and derive benefit from new ways of procuring goods and services.
Key Responsibilities:
Administered online purchasing systems, process requisitions, prepare price comparison sheet, purchase orders, maintain records of goods ordered/received and any rejection of material.
Partnered with projects of new product developments and production departments to enhance strategic purchase and supply of all procured items and services performance. Proffered sourcing input to colleagues to aid business planning & development.
Ensured all regulatory requirements are met, obtained necessary documents from suppliers. Provided goods, services and necessary regulatory documents for all new projects in development.
Organize meetings, prepare and presented reports pertinent to purchasing requirements based on business plans and performance objectives.
Coordination with vendors for delivery of goods on time