Maram Alotaibi

 Prepared and designed the company policy and company regulations list.
 Working on the increment and appraisal reports of in the company employees.
 Preparation of all HR related certificates of staffs including Awards and in house training.
 Prepare monthly reports for the total amount of the increment .
 Coordinate and arranges for the employee award (monthly).

 Communicate with the supplier and client for order status report.
 Expedite Non Material Requirements Drawing approval form to client and vendors.
 Verify client invoices and delivery notes.
 Obtaining balance confirmation and expedite payment vendor payments.
 Expedite orders with related departments and vendors.

 Working as Administrative Assistance, January 2009 till October 2011 in Global Suhaimi Company in President office, HR department, Business Development department and Trading department.
Translation of documents, preparing the policy of company and regulations list.
 Prepare all kind of HR certificates.
 Following Up visas and cancellation visas.
 Coordinates and arranges travel and accommodations for visitors from other institutions, corporations and representative from other countries.
 Drafting correspondences and reviews.
 Record and prepares minutes for meetings.
 Preparing Executive reports such as: Management Report, Contracts in Hand, Executive Summary report, Weekly operation report, Weekly submitted quotation summary, Manpower report, outstanding issues, Follow up on actions, FedEx Allocation report, Expenses Summery, Contracts Log Book, Staff/ Employee Award.
 Collecting required data & latest updates from the other departments (PRO, ASD, AFD, Trading, Logistics, branch managers and Vice President).
 Checking and verifying expenses reports for president office and make sure they match company finance policy.
 Checking and verifying the Cash on site in president office.
 Read and mark the project relevant/applicable to our business from received periodicals & translation of documents required by the president & Sr. Supervisor.
 Review; evaluate specifications for issuing and awarding bids to suppliers through RFQ process.
 Organize internal and external events.