Accounts Assistant
Gulf International Marine Services Co. LLC
Total des années d'expérience :14 years, 11 Mois
• Accounts Payable and Petty Cash Custodian
- Checking Statement of Account and completeness of invoices of the suppliers
- Booking suppliers invoices thru the software system of the company.
- Checking and Matching of Suppliers Invoices contra the final Purchase Order from Sales Department.
- Checking Purchase Orders contra Sales Invoices of the company, if all the items are invoiced to the customers.
- Issuing Debit notes for price difference, returned items, undelivered items, Bad orders, different specifications.
- Preparing the accounts ledger of each supplier to be able to check the total payables to be paid to each supplier, less the debit notes issued.
- Preparing the Cheque to suppliers with accurate amount, date and accounts payee names.
- Preparing payments for Foreign Suppliers thru Transfer letters with different currencies (US, EURO, GPB, SGD, YEN)
- Coordinating with the Banks on transfer payments, to make it sure that the payment is credited to the accounts of the overseas suppliers on time.
- Sending payment advices to suppliers with complete details on it.
- Preparing payments in a reasonable time, following the schedule of payment to avoid delayed of orders and deliveries.
- Maintaining the good relationship with the suppliers.
- Checking the expenses incurred by the warehouse staff, office and staff and prepares reimbursement into it.
- Checking the bank accounts is not overdrawn without the knowledge of the management.
- Generating payables and expenses incurred in a week and month.
- Making sure that petty cash is always balance in the end of the day, and keeping it safe for security purposes.
- Preparing for the Payroll of all the staff.
• Accounts Receivable
- Preparing invoices for the customers accurately and send to the customers invoices in time and in order to be able to get payments on time.
- Issuing Credit notes to customers for discounts, refund and returned items.
- Preparing accurate statement of account of customers on regular basis as per their criteria to follow up payments.
- Establish and maintaining good relationship with the customers in order to get their payments on time and without undue delay.
- Checking payment details of customers to be able allocated to the respective invoices.
- Issuing receipts upon receiving payments thru cash, cheque, advance payments and bank transfers.
- Checking bank online transactions for the payments of the foreign customers.
- Coordinating with the warehouse and sales personnel on delivery notes, returned vouchers and issuing invoices.
- Generating sales in weekly and monthly basis.
• HR Assistant
- Checking the employment records of all the staff
- Checking the expiration of Visa, Labour Contract and Passport.
- Making schedules on when to renew and when to send the employees for medical.
- Coordinating with the PRO about the status of applied new visa and visa renewals.
- Preparing for the Leave salary, Tickets and Gratuities of the employees who will go for annual vacation end of contract and resignations.