MARIA CHONA MENDEZ

1. Report directly to the Head of Purchasing & Logistics.
2. Preparation. Presentation, update and maintenance of all required purchasing progress reports, material status and delivery expediting reports associated with purchasing.
3. Close monitoring of the inventory levels of the materials maintained under Material Requirements Planning (MRP) with immediate actions towards deliveries for efficient stock, replenishment as per operations demands.
4. Follow - up on orders to ensure that the required materials are shipped and delivered on the date promised by the supplier.
5. Ensure full assistance to the senior purchasing officer in arrangements, reporting, coordination for tendering and awarding contracts, call off agreements, outline agreement generation for all repetitive and periodical purchases as per the policies of the section / department.
6. Maintenance of technical document package such as Technical datasheets, drawing, Material Safety Data Sheet (MSDS), catalogues, Chain of Custody (COC), Material Traceability (MTC), etc.) against each material purchases.
7. Effective coordination with the vendors, end users, and the logistics staff to ensure on-time deliveries of the material and services.
8. Coordination with the shortlisted bidder to ensure completion of all administrative processes and submission of all contract documents.
9. Coordination with the Vendors Master data maintenance team for the registration and maintenance of vendor records.
10. Maintain accurate and appropriate document records as per the P&P to ensure that the procurement process and the contractual agreements are precisely documented for accountability and audit trail purposes.
11. Ensure efficient expediting of any urgent / emergency purchase orders or purchase requests as required.
12. Monitor the performance and generating vendor evaluation reports of the suppliers and contractors.
13. Provide updated reports and support to the end users in case of any dispute on price, delivery and quality.
14. Tracking of the Purchase Order at each stage of supply, Goods Receipt Note (GRN/IRN) posting, and ensure the close-out till the vendor gets the payment as per agreed timeline.

1. Monitor stock levels, Forecasting and re-ordering materials.
2. Coordination with Vendors, Finance Dept. for material delivery follow-ups and payments.
3. For international Shipments - Coordination with International Material Suppliers for cargo readiness
Coordination with Shipping Agent for cargo collection, Coordination with Clearing agents for custom clearance. Acknowledging the amount and coordination with Finance Department to arrange cash on Credit Card to pay the custom duties.
4. Carrying out physical count and accompanying and assisting External Auditors through the process.
5. Appointed for Creating new item codes in ERP system when required.
6. Processing material requests for purchasing, Converting to MR to Purchase request through online process in ERP system.
7. Post GRN’s and cross-checking supplier invoices vs GRN and Delivery Notes / LPO’s prior to submitting to Finance Dept.
8. Training new joiners in Material Management Module (in ERP system)
9. Warehouse administration (Document Control, Outgoing Gate passes Payroll processing, etc)

1. Report directly to the General Manager.
2. Responsible for purchase order preparation including approval from the authorized signatory and ensure that it has corresponding clients signed order and contract of agreement.
3. Responsible for Tender document preparation and collating all requirements from different department and submit accordingly on time as per specific date and time mentioned in the request for quotation/proposal.
4. Manage BURRDA SPORT showroom and new online store.
5. Coordinate effectively with production, design, finance and sales department for all pending matters related to warehouse, production, payment issues.
6. Monitor incoming and outgoing shipment from supplier to client or vice versa, coordinate for shipping documents completeness and record accordingly.
7. Monitor all invoices from local and international suppliers and ensure that payments has been made on time.
8. Monitor all contracts and ensure that it will renewed accordingly.
9. Prepare manual item code as per company’s “Code Builder” format for all purchase orders and enter in Microsoft Dynamic Great Plains software up to purchase order entry.
10. Provide 13-digit EAN codes for all new item codes and disseminate to all respective suppliers.
11. Prepare Implementation file for local Doha retail stores order (Go Sport, Sheraton Hotel Doha, Dana Club, Grand Hyatt Hotel)
12. Screen all invoices (from freight forwarder, local and international suppliers) and prepare all required supporting documents and obtain signatures in order to process the payment.
13. Prepare correspondence for Design, Sales and Admin section.
14. Maintain and control all incoming and outgoing document (memo, purchase order, invoices, contracts, etc. ) and ensure that it has corresponding soft copy in the archive.
15. Provide administrative support (not limited to i.e. travel arrangement of all personnel business trips; allowances; reimbursements, obtain quotations, typing of required administrative forms, etc)
16. Develop and maintain the filing system and ensure all documents are archived in soft and hardcopy appropriately

1. Report directly to the Sales Manager.
2. Prepare purchase order as per the forecast requirement on a monthly and weekly basis considering the average monthly sales trend, seasonality and promotion activity schedule and send to the principal/supplier.
3. For all incoming shipment, constantly monitor the status from Origin departure to Doha port arrival, Clearance and up to system update. And inform the Sales team accordingly for the updated consignment.
4. Maintain inventory level at 37 to 45 stock days.
5. Closely monitor the current stock position and the ageing stocks for each brand or category for disposition and proper disposal.

1. Report directly to the Plant Manager.
2. Forecast demand for the next three months for dry, wet, and processed goods.
3. Prepare PR(Purchase Requisition) and PO (Purchase Order) for the month based on the projected demand for the month.
4. Follow-up deliveries to suppliers based on the expected delivery date.
5. For fast moving, high volume commodity goods, find stable alternative supplier for contingency.
6. Plan and monitor warehouse space as per demand requirement.

1. Report directly to the President.
2. Prepare business correspondence.
3. Maintain sufficient office and logistics related supply.
4. Canvass and prepare purchase order to all approved supplies request.
5. Responsible in dessimination of cargo details via land, sea, and air to all service partners nationwide, thru text message on a daily basis.
6. Countercheck all incoming “Confirmation Waybill” coming from service partner, and log in the record book.

1. Report directly to the Logistics Manager.
2. Supervise the receiving, handling, storage, transfer, shipping, and distribution of goods.
3. Ensures that all product returns are properly validated specifically the documents and the system data.
4. Ensures that all incoming deliveries of raw and packaging materials are timely updated in BPCS(Business Planning Control System).
5. Monitor and report ageing/bad stocks to the operation, sales and marketing group for disposition and proper disposal.
6. Ensures that truckload capacity is utilized to the maximum in order to maximize distribution cost per case.

1. Reports directly to the Logistics Manager.
2. Responsible in planning and coordinating from Production, Quality Control to delivery of formula milk ingredient to fullfill Wyeth Suaco orders.
3. Responsible in planning and coordinating all outsourced finished goods from foreign affiliates and foreign suppliers as well as locally produced products to a third party manufacturer.
4. Ensures that all inventory levels of raw and packaging and finished goods are within acceptable months coverage (0.60 to 1.0 months coverage) in order to maximize warehouse space and minimize working capital of the company.

1. Reports directly to Logistics Manager.
2. Prepare report or presentation all the data to be used for monthly Sales and Operation Meeting which is attended by company’s general manager, operations VP and production managers of 3 plants, sales managers as well as the marketing managers.
3. Analyze sales data per product category for significant seasonality, upward or downward trend to measure product performance.
4. Attend monthly production meetings of the three plants (Paranaque, Las Pinas and Gateway) to ensure that all planners are using the latest agreed forecast number in their respective production plan. And address inventory discrepancy in actual versus system data to correct their respective production plan.
5. Prepare and consolidate operation group monthly reports (e.g. Case Fill Rate, Forecast Accuracy, Sales Performance, Distribution Cost, Working Capital-Inventory, etc).

1. Report directly to the Demand Planner.
2. Update the forecasting module (MerciaLincs PC database) by generating sales and demand history from main system (BPCS).
3. Prepare sales performance report and provide a summarized analysis of product performance.
4. Monitor changes made to forecast for upload to main system BPCS (Business Planning Control System).
5. Prepare ISR (Inventory and Sales Report) daily and disseminates to operations, sales, and marketing group.

1. Reports directly to Plant Manager.
2. Prepares business correspondence and ensure the document confirmed received by the recipient timely.
3. Provide assistance to the Plant Industrial Engineer for clerical jobs and gathering of data coming from other department.
4. Provide assistance to Production Planner/Scheduler in updating the MRP (Material Resource Planning) system for actual production output as well as incoming raw and packaging materials.
5. Provide assistance the Planner in making follow-ups of incoming raw and packaging materials from the suppliers.

1. Report directly to the Operations Manager (Taiwanese national)
2. Handle four sewing line leaders where each line consists of 20 sewing operators.
3. Monitor the rejection rate per line as well as their quota per day, in order to meet the expected delivery time at the right quantity.
4. Ensures that good housekeeping as well as the proper handling of cut parts in the assembly line is well observed.
5. Follow-up cut parts and accessories for specific product to be available in the assembly line timely.
6. Ensures that all products in process follow the buyer’s specified manufacturing instruction’s, especially the SPI (Stitches Per Inch) until it reached the final stage.