Maria Nikitina

Comprehensive administrative support, including:
• Calendar & Email Management: Mastery of Microsoft Outlook and Google Calendar for complex, conflict
free scheduling across time zones.
• Extreme Organization & Time Management: Juggling complex calendars, travel logistics, and household
projects simultaneously. This includes prioritizing urgent tasks and identifying dead time to maximize
the employers productivity.
• Absolute Discretion: Handling highly sensitive personal information—such as medical records, family
finances, and private legal documents—with total confidentiality.
• Proactive Problem-Solving: Anticipating needs before they are voiced, such as booking a favorite
restaurant for a recurring meeting or handling car maintenance without being prompted.
• Financial Administration: Basic bookkeeping, managing expense reports, and overseeing personal
budgets using tools like QuickBooks or specialized expense trackers.

• Planning and maintaining document flow.
• Planning the managers work schedule, scheduling meetings, monitoring contractors on projects,
• assisting with drafting texts, letters, documents, handling calls, and other tasks
• Organizing work groups and meetings
• Arranging passes and accompanying guests,
• Liaising with the companys departments to ensure efficient operations.
• Managing primary document flow with contractors

Woodworking products (marketing, wholesale)
• Handling incoming and outgoing correspondence, including foreign
• documents in English (receiving, sending, and forwarding correspondence to employees),
• coordinating with courier services and the postal service.
• Managing document flow.
• Working with analytics: collecting, compiling, and visualizing data
• (including in English).
• Coordinating with departments on work tasks and monitoring deadlines for these tasks
• (monitoring task completion in the Bitrix.24 system)
• Organizing business trips.
• Managing a personal calendar for work-related matters and organizing family events
• as needed.
• Supervising the tasks of the second assistant.
• Organizing and coordinating individual itineraries for events
• attended by top executives.
• Supporting office operations as needed.

Construction of commercial properties (retail spaces, office buildings)
• Planning and managing document flow in 1C 2. 2. Document flow, planning
• the managers work schedule, scheduling meetings, monitoring contractors on
• projects,
• Organizing access passes and escorting guests.
• Liaising with the companys departments to ensure
• effective operations.
• Occasional field trips that cannot be delegated to couriers.
• Overseeing primary document flow with contractors (certificates, delivery notes, original
• invoices, powers of attorney).
• Reason for resignation:
• Voluntary resignation due to relocation to Irkutsk for family reasons
• related to caring for a sick relative.

Full support for the First Deputy Head of the Federal Agency of the Ministry of Defense of the Russian
Federation (FAU MO RF) CSKA: administrative,
personal, and family matters.
• Organizing the workday, scheduling meetings, negotiations, and participation in external
• events.
• Monitoring the completion of tasks assigned by the head and his subordinate heads of departments and
• divisions.
• Monitoring document flow, managing business correspondence, and providing travel support.
• Business trips with management and staff (using Russian-to-English
• translation skills during business trips).
• Preparing for meetings and conferences led by the manager
• (gathering necessary materials, notifying participants of the time and location,
• agenda, and registration), taking and drafting meeting minutes.

• Planning and managing document workflow in the electronic document management system (EDMS),
scheduling the managers work schedule, scheduling meetings within company departments and with
external parties.
• Monitoring the execution of the managers instructions in Bitrix.
• Organizing internal and external meetings.
• Providing administrative support to the manager (including ensuring the timely processing of incoming
and outgoing correspondence, answering and handling phone calls).
• Business travel (arranging tickets and visas for international travel).
• Participating in the recruitment and onboarding of new employees as needed.
• Maintaining a personal calendar, organizing family events