Tender Co-ordinator
Al Futtaim Carillion
Total years of experience :5 years, 5 Months
July 2005 to Nov 2007
2003 to July 2005:
Al Futtaim Carillion - Tender Co-ordinator
➢ Using Indesign I prepare the presentation for all company submissions Buildings and infrastructure.
➢ Based on clients requirements in " Instruction to Tenderer " prepare the clients requirement for the project.
➢ Co-ordinating with Bid manager, Estimators, and Planners I prepare the tender for submission during bidding stage
➢ Am responsible for Organising/ preparing tender bond requests.
➢ Filing and maintaining tender submission files
➢ After tender submission all documents are place on server Project wise.
➢ Inking of bills for submissions - if required
➢ Co-ordinating with seniors for missing items during the bidding process.
➢ Co-ordinating and guiding the printers during the final stage of submission that is preparing files, Wrapping and waxing of documents as per clients requirement.
➢ Maintaining submission deadlines
➢ Organising transportation for the submission of documents in co-ordination with our P&T department
➢ On Award of Contracts I prepare the Handover files to site
➢ Preparing tender report for the directors meeting
➢ Assure document quality to include completeness, accuracy and compliance with established QA policies and procedures
Al Futtaim Carillion - Senior Document Controller
➢ Maintaining a record of all incoming/ outgoing documents
➢ Registration and routing of documentation.
➢ Manage the electronic documentation in the server for the Estimators, QS, & Planners to get started with their tenders
➢ Superseding documents and drawings with new revision
➢ Maintaining a filing system for all pre and post tenders.
➢ Maintain an efficient project-related document control register, supervise and record document flow to and from all necessary clients, and consultants.
➢ Responsible for all tender submission made to clients.
➢ Inking of bills for submissions.
➢ Co-ordinating with estimators and planners.
➢ Assure document quality to include completeness, accuracy and compliance with established QA polices and procedures
➢ Importing of bills on to CCS.
➢ Assisting with printing of Auto cad drawings.
➢ Preparing tender bonds for submission of tender documents
➢ Supervising the printing department, arranging and organising documents for printing
➢ Preparing monthly tender data report for the Technical Services Director
➢ Organising transportation for the Document office in co-ordination with our P&T department
➢ On Award of Contracts I prepare the Handover files to site.
➢ Dairy management for the Document Control Office
Al Futtaim Carillion - Document Controller / Technical Assistant
➢ Registration of all incoming / outgoing documents.
➢ Distribution of documents to those related to the projects.
➢ Process documentation in electronic format as well as hard copy
➢ Respond to queries regarding revision status of issued drawings/ documents.
➢ Manage the electrical and hard copy filling of project related technical documentation
➢ Issue transmittals and receipts concerning the documents in circulation
➢ Organise printing of documents
➢ Supervise the printing department
➢ Arrange transport for collection and submission of tender documents
➢ Prepare documents as per "Instruction to tenderers" for submission
➢ Achieving documents when project is complete.
➢ Scanning Bills, excel conversion and converting to CCS
Al Futtaim Carillion - Executive Secretary /Administrator
➢ Handling all confidential tender documents.
➢ Preparing of letters, faxes, memos and emails
➢ Scanning Bills, excel conversion and converting to CCS
➢ Maintaining an organized filing system.
➢ Incharge of updating the TSD folder in the network for the administration section
➢ Supervising the Document Controller in preparing tender documents for submission.
➢ Playing an important role within the department as a main channel of communication to Seniors and various other departments.
➢ Arranging a staff welcome for new recruits within the department.
➢ My key role also involves in assisting the Technical Services Director with his routine duties.
➢ Ticket and hotel booking as and when necessary
➢ Arranging meeting for the Technical Services Manger
➢ Compiling and Preparing Pre-qualification documents - company profile
➢ Arranging get togethers and parties for the Technical department
R. Piyarella Ltd - Mumbai & Dubai
Admin. Assist / Secretary to the Manager / Director
➢ Preparing import, export documentation. Commercial
Invoices, Packing list, purchase orders etc.
2000 to 2002:
1994/1997
➢ Handling local administration and purchases, preparing
salaries etc.
➢ Self correspondence with clients. Taking dictation and maintaining a record of all incoming mails and documents.
➢ Arranging meetings and hotel bookings for the director & senior staff.
➢ Maintaining a organised filing system