Administrator
Concordia DMCC
Total years of experience :21 years, 1 Months
Projects in Jumeirah Lake Towers, Dubai: Almas Tower, Gold Tower, Silver Tower, Detached
Retails, Jewellery & Gemplex Bldgs., One JLT Tower, Swiss Tower, Mazaya Business Avenue
Towers (AA1, BB1, BB2), Saba 1 & 2 Towers
Projects in Business Bay, Dubai: The Binary Tower, One Business Bay Tower, Bayswater
Tower, Bay Gate Tower
About the Company:
Concordia is an output driven, customer focused, Integrated Facilities Management Company with
proven track record of adding serious value to our customers business ecosystems.
Concordia consistently go above and beyond the call of duty to support our customers by
improving performance, efficiency and quality. We have earned a reputation for helping our
customers increase the value of their buildings. Through our services, we also help our clients to
minimize energy impact on the environment for the benefit of society as a whole.
Concordia is the industry leader with over 2, 000 people managing more than 20, 000, 000 sqft of
residential and commercial property, 24/7 365 days a year.
Concordia deliver high quality services throughout Dubai. Our investment in people, superior
technical capability and relevant skills set, use of dedicated systems and management supports sets
us apart from our competitors.
Job Profile:
1. Responsible in conducting Internal Audit within the company.
2. Responsible in training and supervising admin staff and delegating work as required.
3. Responsible in keeping all files and documents for fit-outs.
4. Responsible in preparing Handover documents for unit owners.
5. Responsible in giving all administrative support to entire department.
6. Assist in arranging meetings/appointments/site visits of customers.
7. Coordinating with all contractors regarding submission of documents needed to start fit-
out works on site.
8. Responsible in preparing ID passes and arranging safety induction trainings for fit-out
contractors.
9. Liaising with Health & Safety Dept. for safety induction training of contractors.
10. Responsible in maintaining all incoming/outgoing documents.
11. Responsible in issuing payment receipts/tax invoice to customers.
12. Responsible in processing of fit-out refunds.
13. Arranging and preparing deposit slip for banking (everyday cash/chq collections).
14. Responsible in preparing Monthly Revenue Report.
15. Responsible in checking all documents/drawings submitted by the customer.
16. Responsible in preparing Fit-out weekly & monthly reports.
17. Responsible in preparing letters/notifications to all unit owners and contractors (whenever
necessary).
18. Devising and maintaining office systems using a variety of software packages, such as
Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and
documents and maintain presentations, records, spreadsheets and databases.
19. Responsible in preparation of DEWA NOC.
20. Coordinating with Tower Developer for issuance of Fit-out NOCs.
21. Coordinating with Owner Associations for CCTV/Access Control/Signage approvals.
22. Managing and maintaining budgets (fit-out vehicle expenses).
23. Liaising with staff in other departments and with external contacts.
24. Responsible in ordering and maintaining stationery and kitchen supplies.
25. Organizing and storing paperwork, documents and computer-based information.
26. Responsible in issuing Work Permit.
27. Responsible in issuing Vehicle Access Permit (material delivery during fit-out works) in
all JLT Towers.
About the Company:
The SM Store (formerly known as SM Department Store) is the country’s largest department store
chain, with 59 branches across in the Philippines.
The SM Store carries products that cater to five main worlds: Men's, Women's, Children's, Beauty,
and Home. Each store is laid out to deliver convenience, value, and variety to its shoppers, who
cut across all market segments.
Beyond merchandise, The SM Store provides value-added services such as ATM banking, bills
payment, ticketing, remittance, money exchange, and a shopper loyalty program, among many
others - everything’s here.
Job Profile:
Recruitment
1. Responsible in conducting initial interview to applicants.
2. Responsible in validating the status of applicants through HR System.
3. Processing of requirements and checking of uniforms of seasonal employees.
4. Processing of papers of newly hired applicants.
5. Implementing recruitment strategy so that job vacancies are quickly filled.
6. Responsible in conducting company orientation/training to newly hired employees
(compensation and benefits, labor laws and timekeeping policies and procedures).
7. Providing advice and guidance to employees on any HR related matters which may arise
during the course of their employment with the business unit.
8. Responsible in updating of 201 file of all employees.
9. Responsible in preparation of Write-ups of probationary/regularized employees.
10. Responsible in conducting background check investigation for probationary employees.
11. Responsible in preparation of monthly reports and memos.
12. Preparing and processing of human resources documents and time records for Human
Resources Department.
13. Responsible in reviewing and evaluating employment applications.
14. Developing and conducting training on human resource-related topics.
15. Reviewing applications and evaluates qualifications by assessing education and/or
experience
16. Assisting in the preparation and presentation of training programs.
Timekeeping - Compensation and Benefits
1. Responsible in processing of Daily Attendance of all employees through Prime System.
2. Processing and sending of attendance of employees from other branches.
3. Responsible in preparation of Attendance Report for Performance Appraisal purposes.
4. Responsible in checking of attendance for payroll cut-off.
5. Responsible in preparation of Attendance of Scholars for payroll purposes.
6. Responsible in preparation and checking of Employee Perfect Attendance Record.
7. Responsible in updating of Employee Perfect Attendance bulletin board.
8. Monitoring of Leave Credits of all employees.
9. Encoding of Work Schedule/Change of Schedule/Overtime/log sheets of all employees.
10. Encoding of profile of newly hired employees thru Prime System.
11. Monitoring/updating of movements and resigned employees.
12. Responsible in checking of attendance of Agency Payroll (Security Guards/ Maintenance
Personnel).
13. Responsible in preparation of Monthly HR Statistics Report.
14. Responsible in monitoring/updating of employees locker management.
15. Responsible in processing of Credit Loans of All Employees.
16. Responsible in recording and updating employee benefit coverage records; compiles
benefit data and prepares summary reports.
17. Responsible in preparation and distribution of informational literature to employees.
18. May act as a lead worker by assigning work to and training or assisting others.
courses: HABC Level 2 International Award in Emergency First Aid at Work