Assistant for CEO & Financial Manager
Al- Dabbous & Al-Marzooq Trad. & Cont. Co.
Total years of experience :17 years, 7 Months
- Follow-up daily sales(4 branches) and analysis sales with a daily, monthly, quarterly and annually reports
- Analysis of sales costs, and work for the necessary studies to reduce the actual cost
- Follow-up of branches and workers to organize their own work schedules and training courses as required for them
- Processing of the necessary studies to develop a plan for future sales of more than 6 months and provide the products required to determine the order of the agent, covering the needs of the time required
- Responsible for all accountant duties & Auditing
- Managing the Financial department &evaluating all the accountants team regarding their performance
- Meeting all applicants for all departments & recommending for professional candidates
- Processing all requests & applications of the Ministry of Social Affairs and Labor
- Prepare & follow up all governmental requirements set a timetable, to issue instructions to the delegates to end it on time
- Sharing the higher management in quarterly & annually planning for sales strategies
- Screening all quotations & recommending best prices as required for final decision
- Organizing secretarial works department, filling important & confidential office documents
- Check mails for manager & replying as required
- Typing and handling letters, e-mails and memos
- Handling correspondence arrangements
- Compose & design all company forms
- Arranging appointments & meetings
- Coordinating work flow, keep projects on schedule
- Performing administrative duties for executive management
- Following-up the warehouse as required
- Screening calls, making travel arrangements
- Preparing reports and financial data
- Follow up all external accounts with the financial department
- Delegate responsibility for sales representatives
- Prepare documents and materials for meetings and exhibitions
- Communicate with other organizational units or external institutions to receive or deliver information, documents as required
- Performing others related duties as required
- Coordinating work flow, Keep projects on schedule
- Check mails for manager & replying as required
- Represent all manger work during his trips
- Preparing all quotation for our clients in Kuwait & UAE
- Calculating and quoting all especial orders
- Updating the price list as required for each case
*Coordinating work flow, Keep projects on schedule
*Maintain procedures, manual to ensure consistent performance of routines *Arranging essential correspondence in priority action order for manager
*Check deadlines on incoming requests and put preliminary work in play
*Processing replies on own initiative or from manager's instructions or notes
*Composing correspondence / reports for manager’s signature
*Research, draft or abstract reports
*Arrange travel through internal or outside agents
*Arranging travel cash in advance, Preparing itinerary, trip file and supplies, *Preparing expense report tools for boss, Complete expense reports after trip
*Updating and manage indexes, Filling important & confidential office documents
*Arranging appointments, exhibitions, & meetings (Egyptian & Foreign Companies)
*Ordering dispense and maintain supplies required for regular administration works
*Communicate with other departments to receive and reply information as required
*Handling telephone conversation
*Typing and handling letters, e-mails and memos
*Handling correspondence arrangements
*Responsible for promotion materials & sample’s store
*Compose & design all department forms
*Collecting all regular reports before sent to concerned departments "Production Report, Annual Report, Semi annual report, Data Base, …etc"
*Preparing & composing letters for MOH to release materials ordered by purchasing to supplier
*Follow up incoming requirements in warehouse & discount all items form production requirements report "For director only"
*Calculating & evaluate planned orders (by value & volume)
*Write a confidential contracts with other companies till signature (Toll Manufacturing)
*Design all graphics related to department by using Photoshop
*Understanding and assist in the flow of confidential information
*Organizing secretarial works department, filling important office documents
*Supervising, assigning, coordinate and participate in the work of office support
*Representing and substituting absent employees
*Arranging for tariff season
*Handling correspondence arrangements
*Preparing all forms of communications to provide information to supervisors, peers, subordinates and communicate with other departments
*Documenting / recording information, maintain files, process administrative tasks
*Developing and maintaining constructive and cooperative working relationships with other departments and agencies
*Scheduling and confirming appointments for the personnel of the departments
*Coordinating with others to receive or submit regular reports/ forms in time
*Take care of company emails distribution and replies, initiate and maintain in a variety of files and records
*Handling all phone inquiries (10 Lines), Route calls elsewhere as needed
*Do phone surveys / inquiries as needed, typing and handling faxes & letters
*Preparing all communication forms
*Coordinating work flow, keep projects on schedule
*Filling important office document
*Typing & handling faxes
*Handling telephone conversation
*Arranging appointments & meetings
*Responsible for sales department
*Meeting and assisting all the guests of the company throughout their visits
*Filling
*Typing & handling faxes
*Handling telephone connections
*Do phone Surveys L inquiries as needed
